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Special Meeting  Minutes, approved

April 9, 2013

Call to Order:  19:40

Public/ Member Comments:  John Christian is concerned with Eastford Fire Rescue Service.  They are working on our current ambulance and he is not sure if he trusts the service.  Mike read the estimate from LifeLine on needed repairs. They estimate $7550 for service and repair.  Mike agrees that John’s original recommendation to go with Millerton would have been better.  Alan recommended that John call Millerton for a ballpark estimate to see if Eastford is a fair price. Veronica announced that there are no seatbelts on the brush truck.  She told Juniors that they are not to ride on it.  John C will look into this.  He will be out of town April 13 to 21st.  

New Ambulance funding/payment:  Background on the Aiken Fund was shared and update on where the account is now.  John Russell shared the choices we have for purchasing the new ambulance.  We can pay cash from the fund or we can bond it out and pay the bond from the account or cash fund.  If we borrow, Alex stated that we could currently lock into a 4% loan.  That is also a rough estimate of what the fund could earn.  John is leaning towards paying cash out of the fund.  Mike and Sherman also liked this idea and replacing the Aiken fund.  Alex is worried about that fund being replenished.  Mike reminded committee that we still have $30,000 to be added to the fund right now.  There was discussion on the concern of replacing money taken from the fund.  On the other hand, there was discussion on leaving money in the account and the appearance that could have if we borrow money.  Alan stated that the town would probably appreciate doing something in the middle.  4% is a good interest rate for borrowing and we should take advantage of that.  It is also good to leave a cushion in the fund for the future.  If we drain the account, it will look like poor planning on our part.  

Alex made a motion to recommend to membership the purchase and outfit of the new ambulance be accomplished by drawing down Aiken fund to $190,000.  The remainder of the balance due will not be financed at a rate not to exceed 4.5% for 5 years.  Seconded by Tim Sneller.  Discussion:  John Russell asked for Sherm’s opinion.  Sherm thought this was fair.  Motion passed with Audra abstaining.

Town Grant:  Selectman voted to keep current grant the same.  The Town Treasurer wanted to meet with our accountants and our Chief/President at the time.  The Town shared the costs the Town covers for the Department.  Alan explained to Town what they should also help fund.  Town dropped gas for ambulance from that request.  Alan wants to know how to proceed.  Alex stated that we should push to have the Town pay in a lump payment, not in two payments.  We are still owed for second half of 2012.  An email will be sent tonight or tomorrow.

Tim Sneller made a motion that we not go to Town for more money.  Seconded by Jimmy.  Passed unanimously.

Budget 2013 Review:  Due to a lack of an active Treasurer, there is some confusion over our current budget.  There was some discussion on where we are actually at right now.   Sherman anticipates a balance of approximately $180,000 in our check book by the end of the month, but Sherm and Rita need time to look at budget before they take action.  They will try to get a handle on the numbers before the next meeting.  They do not recommend any cuts right now.  John Russell asked about color guard items proposed at regular meeting.  We would need to decide where these new items, such as color guard and TV,  would come from.  Tim Sneller suggested that these items may be covered under retention and recruitment.  This may mean something else that was budgeted for would not be funded, but the budget is not broken down into those details.  

We will try to meet at the end of the month to revisit 2013 budget before the monthly meeting.

Adjournment:  21:40

Respectfully Submitted,

Stacey Kabasakalian

March 18, 2013

Meeting called to order at 1936 hrs, Chief Alan Gawel presiding.

1. Public/Member Comment – Darlene Brady, Town Clerk was in attendance to address concerns about our agenda and meeting dates and proper postings. Darlene wanted to be sure we were following proper procedures. She is more than happy to help us. Chief Gawel thanked her for her assistance. Darlene shared forms and documents which are available on the Town website. Darlene was concerned when she received two different agendas and explained that the agendas need to be specific and inclusive. The same agenda that goes to Town Hall must be sent to the members within 24 hours (business hours) of the meeting. She reviewed several requirements for meetings, specifically regarding on-going regular meetings. Special meetings can not be amended. Other meetings (such as Brush Truck) do not fall under these requirements, but should be reported to regular meetings. When posting “new business” on the agenda, there needs to be items to discuss under new business. The basic purpose for posting meeting dates, posting proper agendas and minutes is to provide as much transparency to the public and members as possible.

Tim Sneller made a motion to give calendar dates to the Town Clerk for third Monday of each month as discussed at the January meeting for Executive Committee Meeting, seconded by Alex. Passed Unanimously.

Sherman Green is looking for direction for several issues concerning the back building. The roof has leaks, Sherm has looked into several options and he needs to know how to proceed.

Also discussed the second door that John Russell and students agreed to work on. The tenant is responsible for 2/3’s and the Dept is responsible for the remaining third. The total cost is $3700. There is money in account for it.

Toilets and entrance way in back need upgrades.

Alan suggested a committee with a budgeted amount so Sherman can move along as needed.

Sherman asked that if there are any concerns or information regarding the back building or possible new tenants, give him a call so he knows what is going on.

He also mentioned that the steps in back need replacement. Need to discuss the driveway in the back. Sherman also stated that Peter has offered the use of his lift if needed for anything.

Alan thinks they may need a special meeting in a week or so.

2. Approval of Minutes- Tim made a motion to accept the January and February Special Meeting minutes with the two corrections in January (typo of Technology Officer, and the omission of Alex Limbos as Junior Advisor). Seconded by Mike with corrections. Approved Unanimously.

3. Report of Officers and Committees- The Chief and The President are meeting with the First Selectman and Town Treasurer tomorrow night to discuss financial situation, our Auditor will be joining us. Assistant Chief Sneller would like us to get this straightened out to avoid more issues.

Ambulance Chief- Mike stressed that we still need help on the EMS side. Drivers are needed. If anyone knows anyone who would like to join, contact him or Mary Ann.

Engineer – Needs a key to the antique room. He also discussed the need to get trucks fixed quickly.

Ambulance Committee – Art said that the committee recommends LifeLine’s proposal. See report. The proposal is good for 90 days, he would like to do a presentation at the next meeting. Alan suggested a meeting to discuss the financial options. Mike sat in on some committee meetings and supports their recommendation. By April’s meeting, the Committee needs to know the best options for paying for the ambulance so they can move this along. Art also mentioned that he feels we would be happy with the service from LifeLine. A quick meeting will be announced for Thursday or Friday regarding payment plan.

Alex motion to accept the proposal presented to the Executive Committee, seconded by Audra. Passed unanimously.

a. Membership Review – no report

b. Membership – no report

c. Audit- Alex made a motion to have an audit for 2012. no second. motion failed.

Tim Sneller made a motion against 2012 audit, seconded by Mike. Discussion: Chief feels we should have a 2012 audit as recommended by accountant. 3 votes yes (Audra, Mike, Tim), 2 votes no (Alex, Alan) , 1 abstain (Stacey). Motion carries.

d. ByLaws Revisions – will be placed on special meeting agenda for next week.

e. Security (possible Executive Session) – Alex recommends this be placed on the agenda for the next regular meeting.

f. Warned Expenses – no action.

Meeting adjourned at 2107 hrs.

Respectfully submitted,

Stacey Kabasakalian, Secretary

March 4, 2013

Call to order 7:25

1.  Pledge of Allegiance

2.  Approval of Agenda:  Ed Matson made a motion to accept this month’s agenda, seconded by Veronica.  Motion passed with Stacey abstaining.

3. Public/Member Comment:  Veronica thanked the Department for the flowers that were delivered the day of her surgery.  Brian asked about the new keypad, Ed suggested he talk with Alan about this.

4. Approval of Minutes:  Sherman made a motion to accept February minutes seconded by Veronica. Passed unanimously.

5. Correspondence:  Read by Secretary.  Many donations and thank you’s for service.  Secretary will send thank you notes.  Parades will be announced and posted soon.  Dominic Bonomonte Sr. Memorial Softball League is looking for fire, police and ambulance softball teams in the Northern Fairfield and Southern Litchfield County.  Anyone interested in putting a team together should contact Stacey.  Information will be posted on the bulletin board.

6.  Membership: Motion made by Mike Petrone to accept Mark Hamilton for probationary membership to the Department, seconded by Veronica.  Vote by paper ballet.  Passed unanimously.

7.  Report of Officers and Committee:

Chief’s Report: Presented by Tim Sneller.  There is a meeting with Board of Selectman tomorrow at 4:30.  The Joint Area Chief’s Meeting went well.  In February, there were 14 fire calls (1 motor vehicle, 1 wires down, 1 structure fire, 2 ambulance assists, 9 automatic alarms).

Other Officer’s Reports:  Gary reminded members to wash salt off vehicles after each call.

Ambulance Chief’s Report:  Mike said there were 110 calls this year.  In February there were 37 calls dispatched.  We only missed one call.  We need people to continue to help out.  We need to recruit more people with a program in the spring.

Engineer:  John C. is working on several repairs and replacements in vehicles.

Training:  Brian is trying to get a head count for Saturday’s Drill.  There is a slow leak in Engine 2 tire, he brought it to be fixed.  Adam is going to send out FFll information.  Tim Sneller will send out email regarding Hazmat Operational training.

Communications:  Presented by Alex.  Alex made a motion to allow communications officer to place items that are no longer functioning on EBay as a lot item and the proceeds would be put back into the general fund.  Seconded by Mike. Motion passed with Gwen opposed and Brian abstaining.  Alex made a motion to allow the communications officer to sell members of the department replacement equipment at fire department cost.  Items would include batteries, lapel microphones, and upgraded antennas.  Seconded by Alexis.  Passed Unanimously.

Ambulance Committee:  Art reported that interviews will take place tomorrow night with the two vendors who placed bids.

Fair Committee:  Willy asked if anyone is interested in running the White Elephant for the Fire Department.  Otherwise, outside organizations are interested.  In the past, this was a big money maker.

Brush Truck:  Will meet with the EC committee.

Ball Committee:  no committee yet.

Records:  Veronica stated that point details are available on website.  She is still completing records audit.

8.  Unfinished Business/General Orders
a. Computer Software/hardware:  Alex made a motion to spend up to $300 for a desktop for radio room.  Seconded by Veronica.  Passed Unanimously.  Alex made a motion to spend up to $500 for a wireless wall router.  Seconded by Alexis.  Passed unanimously.
b. Color Guard:  Alexis warned to spend up to $1,000 for ax, flagpole, toppers, case and possibly a department flag.
c. Gator Upgrades/roof:  none
d.  Workroom TV:  Matt would like to re-warn for a large tv and wall mount for up to $1,100.  He will present details next month.
e. Lifepak battery charger for ambulance:  Mike made a motion to purchase Lifepak battery charger for ambulance, not to exceed $1400.  Seconded by alex.  Passed unanimously.
f. Antique room shelving:  tabled until next month.
g. Treasurer:  Rita read off bills.  Alex made a motion to pay bills as presented.  Seconded by Veronica.  Passed unanimously.

9.  New Business:  none

10.  Warning of expenditures:  Art warned for the purchase of a new ambulance, not to exceed $187, 000.  John Christen warned to spend no more than $250 for an air compressor.  Alex warned for radio equipment for new ambulance which was not budgeted.

motion adjourned at 8:22

Respectfully Submitted,

Stacey Kabasakalian,  KVFD Secretary

1. Call to order by President at 7:36 pm

2. Public and Member Comments: none

3.Officer/Committee Reports:

a. Personnel Committee – Tax abatement was submitted to the Town. Veronica was contacted by a member who thought they met the qualifications. Since the member did not meet the active member requirements for 2012 (SOP 1.7, #2,of the Bylaws), he does not qualify for the abatement. Ed will contact the member to go over this. A question arose regarding the requirement for Hazmat Operational for all members, versus Hazmat Awareness (for responders who would not go into a hot zone). KVFD requires Operational for all members.  Mike is concerned that many EMS members are now on the non-emergency list due to this requirement that is unnecessary for many of these responders. Alan made a motion that due to Jessie Rundall’s department’s  acceptance with past training regarding Hazmat that  special circumstances exist and that she remain an active emergency member and be given to June 15, 2013 to resolve the recertification conflict. Tim Sneller seconded. Discussion: Jessie has made efforts to meet requirements and there was miscommunication and paperwork misplaced. Mike discussed the concern for several other members who were in similar situation as Jessie. Alan made a friendly amendment to add Bill Keane, Cindy Barksdale, Matt Barksdale to the motion. Seconded by Tim Sneller. Passed Unanimously. Veronica emphasized that all members need to be sure they sign attendance sheets for all activities to be counted. Tim Sneller received a text from Caralee Rochovansky confirming that Noelle Osuch was in her class and should not be on the non-emergency list. Tim Sneller made a motion to accept the non-emergency list excluding Cindy Barksdale, Matt Barksdale, Bill Keane, Noelle Osuch,and Jessie Rundall and that the president send an email requesting all emergency gear be returned seconded by Mike P. Passed Unanimously. Veronica has a form available for members when attending an outside training.

b. Ambulance Committee – Art announced that the committee received two proposals. PL Custom: $178,385. Lifeline: $187, 733. Based on scoring sheet, they both meet the committee’s recommendations. They are both to meet with committee on Tuesday and Wednesday and then the committee will make a recommendation to membership. Prices are good for 90 days. We may be able to bring cost down, Art stated. He also discussed exploring financing options. Art recommends warning for expenditures in March. Anyone is welcome to come to the interviews with the companies.

c. Brush Truck Committee – Gary updated the committee. BOS are meeting on March 5th, there will be a brush truck presentation. Officers are encouraged to go to show support. Gary would like to meet with line officers to go over specs and make presentation to members in April.

4.Unfinished Business/General Orders:

a. Membership Review (Emergency/Non-Emergency): (discussed under personnel).
Alan made a motion to make Alex Limbos an assistant to the record’s clerk.
Mike seconded.  Passed Unanimously.

Meeting adjourned at 8:55pm.

Respectfully Submitted,

Stacey Kabasakalian
Secretary KVFD

Minutes (approved 3/4/13)

7:31 Call to Order by President Matson

1.  Pledge of Allegiance Alex made a motion, seconded by Alan to move bookkeeper ‘s report up on  the agenda and to add roll call and treasurer election and possible by-law suspension under new business.to the agenda.  Motion  passed Unanimously.

2.  Public/member comment:  BJ’s offering a special sign up for town employees and fire department members.  Contact John Novella, 203-770-2982 by the end of February for more information.

3.  Approval of Minutes:   Alex made a motion to accept  January minutes, seconded by Veronica Motion passed unanimously.

4.  Correspondence:  many thank you’s were read in thanks for professional response by ambulance and fire crews as well as other correspondence.  Parades will be posted in radio room and announced in spring.  Roll call:  roll call will begin next month when an accurate membership list is available.

5.  Membership:  Alan made a motion to honor Bob Lamb’s request to be placed on Veteran’s Status, with thanks for his many years of  service, seconded by Veronica, motion passed unanimously.    Mark  Hamilton is recommended unanimously by the  Executive  Committee for membership .  He is an EMR . He will be on the agenda for next month for membership to vote.  Heather Hastings was recommended unanimously by the EC for acceptance as a full member.  Alan made a motion to accept Heather, for full membership ,seconded by  Veronica.  Mike Petrone noted that Heather has signed up on regular Thursday nights, there have been low call volumes, but her willingness to be available should count towards her  record.   Motion carried unanimously.

6.  Report of Officers/Committees:  Chief’s Report:  Chief will proceed with looking at selling Hazmat 7.   Chief also stated that OSHA laws are being looked at regarding fire departments.    To address the concern for air pack inspections,  officers will be responsible to see that monthly inspections are completed, Assistant Chief Sneller will be in charge of member fit testing.  Roof in back is being  researched.   The Chief appointed Adam Woodruff to be training officer again this year.  A training calendar will be out soon.  Our LCD representative will continue to be former Chief Matt Starr.  Blue light permits need to be done each year., Chief asks that you put completed forms in his box for approval.    Line Officers will be assigned a night of the week to be responsible for fire calls.    Several courses are coming up including one regarding recruitment.  If anyone is interested, contact Alan for more information.  Tuesday, February 26, there may be a Fire Chief’s meeting held at the  Kent FH.  Chief also shared that the Resident Trooper Program that was cut several years ago is being discussed by the Town.  The  Chief will send out factual information regarding this position.  The Chief asked for a show of hands regarding support for reinstating the State Trooper Program, about half those present were interested.    The Chief read off Fire Calls and alarms for the month and asked those present for comments on the specific calls.  There was discussion about wearing  appropriate PPE according to the scene.  Veronica reminded people to fill out fire run forms completely.

Officer’s Reports:  Tim Sneller reported there will be a smokehouse training on February 17th and a coldwater rescue training on the 24th.  Training officer will send out information.  Fit testing will be done once again in February.  Everyone will need to be done, even if you just had it so that the department can be on a yearly cycle.   Audra provided a training last Thursday, she did not accomplish as much as she hoped due to low numbers present.

Ambulance Chief’s Report:  Mike will try to do the N95 Fit test again .  There were 62 calls in January.  Reminder to complete reports quickly and to get signatures, also to tone specifically for a driver to complete call when needed.  Anyone interested in being a driver to help the ambulance, please contact Mary Ann or Mike.   Mary Ann and Alex attended a Lifequest Defib. training.

Engineer Report:  John Christen said that the hurst tool is being serviced.

Technology Report:  Alex is pricing cost effective printers and copiers and is working on wireless and computer hardware/software. Quartermaster:  Jesse sent out email about new fire gear.   Please send in form that was emailed about your current turn-out gear.

Records Clerk:  Veronica emailed a summary of points.  If you have questions, please email her.  She is working on fair points.  File audits was started.

Communications:  Tim Limbos was absent, but Alex said that Tim has requested that everyone email their pager numbers to him.

Bookkeeper:  Rita read the bills.  Alex made a motion to pay bills as read, seconded by Alan.  Discussion, Tim Sneller asked about the oil bill for back of building, the renters are paying for their area.  Rita is still getting slips that we do not have record of, specifically at Truevalue and IGA.  There was a question about the recording of the dues.  The President  will issue receipts until a treasurer is elected.

Ball:  No chairperson.  Ed will send out a notice that we need people to step up soon.

Brush Truck:  Committee will meet Tuesday night.

Golf Tournament:  Annie stated it is scheduled for September 16.  She is looking for someone to learn the ropes and take over for her next year.

Ambulance Committee:  RFP posted, due Feb. 15th.   Please do not open any mail addressed to the ambulance committee.  Art requested being placed on the  next EC agenda and the next regular meeting agenda.  Discussion about the RFP requirement for maintenance in CT and about the deadline.  Art feels they will be receiving plenty of bids. 7.  Unfinished business/general orders:

a. Computer Software/Hardware:  Alex warned that we need to fix computers, purchase computers and replace copiers.

b.  2013 Budget:  completed

c.  Color Guard:  No report

d.  Gator Upgrades/roof:  Alex made a motion to spend up to $800 for roof and LED upgraded lights that the alternator can handle for the load.  Alan Seconded.   Motion passed Unanimously.

8.  New Business: Alex made a motion, seconded by Mike, to spend up to $120 to upgrade/repair antennas and portables.  Motion passed unanimously.  Mary warns that Matt would like to purchase a new TV  for the Department.  Wendell asked for clarification on fire calls when Engine 2 is “awaiting a crew” . We have no policy that requires this.  Tim Sneller made a motion, seconded by John Christen, to spend up to $99 to frame Engine 2 calendar photo.  Opposed:  Rebecca, Wendell, Jesse.  Abstain:  John Cox, Annie B, Heather, Mary Ann, Biz, Pete.  Motion carried with 8 in favor.  Mike warned to spend up to $2,000 for an on board battery charger for the ambulance. Alan warned for shelving in the “antique” room to display trophies.

Treasurer:  Bill Rundall sent in resignation with regret.  Alan reached out to members for a replacement with no luck, elections were not held as no one was willing to run for the  position.  Alan made a motion to suspend the by-laws (article 3, section 12) until a treasurer is elected and allow the President to act in the absence of a treasurer.  Alex seconded.  Motion passed unanimously.

Meeting adjourned at 9:30pm.

Respectfully Submitted,

Stacey Kabasakalian,  KVFD Secretary

1/7/13 7:31

Call to Order

Pledge of Allegiance

Moment of Silence Kent

1. Public Comment – none
2. Approval of Minutes – motion to approve the minutes with the following change:  Ane Starr’s letter asking to be on Veteran’s Status was not read, therefore, Tim Limbos was not nominated for Communications Officer. Motion made by Rebecca Trautmann, seconded by Jim Canning.  Motion carried unanimously.
3. Correspondence – a number of donation notes were read, thank you notes will be sent by Secretary.  Millerton parade was announced, by a show of hands, membership wishes to participate.  Secretary will RSVP.
4. Treasurer’s Report – Motion to approve the bills as read made by Scott Harvey, seconded by Tim Limbos.  Motion carried unanimously.
5. Membership – Request for Veteran’s Status from Dawn Molnar read. Motion to place Dawn on Veteran’s Status as requested made by Mike Petrone, seconded by Leila Erskine.  Motion carried unanimously.  Request for Veteran’s Status from Ane Starr read.  Motion to place Ane on Veteran’s Status as requested made by Kathy McCann, seconded by Stacey Kabasakalian.  Motion carried unanimously.
6. Old Business-
   1. Computer Software/Hardware – None
   2. Engine 2 Equipment – Motion to spend up to $4500 on equipment made by Gary Hock, seconded by Tim Limbos.   Motion carried unanimously
   3. 2013 Budget – Proposed budget presented to membership by Matt Starr.  Discussion on budget.   Motion to approve the 2013 budget as presented made by Ed Matson, seconded by Mike Petrone.   Motion passed with Pete Bernard, Kathy McCann, Anne Bisenius abstaining.
7. New Business –
   1. Color Guard- Motion to table until next month made by Alexis Swagemaker, seconded by John Russell.  Motion carried unanimously
   2. Gator Upgrades and Roof – Motion to table until next month made by Tim Limbos seconded by Ed Matson.  Motion passed unanimously.
   3. Elections of Officers-  Motion made that if a position has only one person when nominations are closed, no paper ballot is needed.  Motion made by Mike Petrone, seconded by Jim Canning.  Motion carried unanimously

Recess called by President at 8:32 out of recess at 8:38 Nominations- Chief – Alan Gawel, Eric Epstein, Ed Matson –  Alan elected President- Ed Matson.  Motion made by Tim Limbos for Secretary to cast one ballot for Ed Matson, seconded by Kelly Demers.  Motion carried unanimously. Assistant Chief- Gary Hock.  Motion made by Brian Hunt for Secretary to cast one ballot for Gary Hock. Motion carried unanimously. Assistant Chief – Tim Sneller.  Motion made by Brian Hunt for Secretary to cast one ballot for Tim Sneller. Motion carried unanimously. Ambulance Chief – Mike Petrone.  Motion made by Brian Hunt for Secretary to cast one ballot for Mike Petrone.  Motion carried unanimously. Assistant Ambulance Chief – Mary Ann VanValkenburg.  Motion made by Brian Hunt for Secretary to cast one ballot for Mary Ann VanValkenburg.  Motion carried unanimously. Captain – Alex Limbos, Audra Petrone, John Russell-  Alex elected. Captain – Audra,  John Russell – John elected Lieutenant – Audra, Alexis Swagemaker, Tim Limbos, Brian Hunt – Brian elected Lieutenant- Audra, Alexis, Tim Limbos – Audra elected Secretary – Stacey Kabasakalian.  Motion made for secretary to cast one ballot made by Alan Gawel for Stacey Kabasakalian. Motion carried unanimously. Treasurer – Bill Rundall.  Motion made for Secretary to cast one ballot for Bill Rundall. Motion carried unanimously. Engineer –John Christian.  Motion made for Secretary  to cast one ballot for John Christen. Motion carried unanimously.   Communication Officer – Tim Limbos.  Motion made for Secretary to cast one ballot for Tim L. Motion carried unanimously.

8. Officer’s  Reports –
   1. Chief’s Report – 14 calls made for December. Stacey and Matt completed an Annual Report and turned in to BOF as requested.  Capital requests for BOS were denied accept for the renaming of Pumper 6 and Engine 1 as reported by Matt.   The LCC 2013 meeting schedule is out.  A Streetwise Officer Class will start 2/21/13 in North Canaan.   There are several projects in the rear building pending (Entry carpets, roof leaks, inside garage door, outside drive).   Alan thanked all for privilege to serve as new Chief and thanked Matt for all his hard work this past year.  Jean Speck made note that election was already held and new officer’s are now in position.   President Ed Matson continued the meeting with 2012 Secretary, Mary Cox, completing meeting minutes.
   2. Ambulance Chief’s Report- Mike reported  43 calls for December 2012.  32 were billable.  For 2012, there were a total of 528 total calls  dispatched, 400 were billable.    EMT refresher course available in Sharon and in Bridgewater.  Landing Zone course in Bridgewater.  Contact Mike or Mary Ann if you are interested in refresher course or  for other information.
9. Appointed Positions Reports-
   1. Loan Officer – Chairs missing.  Please return.
   2. Arial Truck Committee – One meeting.  They are putting together a list of questions to ask other towns.
   3. Ice Watch –  Bill Rundall reported that tickets are in local stores.  Deadline is February 15, 2013.  Ticket guesses must be  between February 16 and April 30 2013.  Cl & P has committed to installing the anchor for the cable.
   4. Training – Adam Woodward reported FF2 class can be held in Kent if we get enough people.
   5. President asked permission to pay all re-occurring bills, all were in favor.
10. Committee Reports-
    1. Ambulance Committee- Eric reported for Art that:

Thursday – John Worthington posted the RFP on our web site

Friday -    Legal notice of our RFP posted in the Waterbury Republican

Saturday -  Article on RFP published in the newspaper

Thus far I have received emails from 2 vendors:  PL Custom and LifeLine

11. Warning of Expenditures – none
12. Adjournment – 9:39

Respectfully Submitted, Stacey Kabasakalian KVFD Secretary

1. Public Comment – none
2. Approval of Minutes – motion to approve the minutes with the following change:  Ane Starr’s letter asking to be on Veteran’s Status was not read, therefore, Tim Limbos was not nominated for Communications Officer. Motion made by Rebecca Trautmann, seconded by Jim Canning.  Motion carried unanimously.
3. Correspondence – a number of donation notes were read, thank you notes will be sent by Secretary.  Millerton parade was announced, by a show of hands, membership wishes to participate.  Secretary will RSVP.
4. Treasurer’s Report – Motion to approve the bills as read made by Scott Harvey, seconded by Tim Limbos.  Motion carried unanimously.
5. Membership – Request for Veteran’s Status from Dawn Molnar read. Motion to place Dawn on Veteran’s Status as requested made by Mike Petrone, seconded by Leila Erskine.  Motion carried unanimously.  Request for Veteran’s Status from Ane Starr read.  Motion to place Ane on Veteran’s Status as requested made by Kathy McCann, seconded by Stacey Kabasakalian.  Motion carried unanimously.
6. Old Business-
   1. Computer Software/Hardware – None
   2. Engine 2 Equipment – Motion to spend up to $4500 on equipment made by Gary Hock, seconded by Tim Limbos.   Motion carried unanimously
   3. 2013 Budget – Proposed budget presented to membership by Matt Starr.  Discussion on budget.   Motion to approve the 2013 budget as presented made by Ed Matson, seconded by Mike Petrone.   Motion passed with Pete Bernard, Kathy McCann, Anne Bisenius abstaining.
7. New Business –
   1. Color Guard- Motion to table until next month made by Alexis Swagemaker, seconded by John Russell.  Motion carried unanimously
   2. Gator Upgrades and Roof – Motion to table until next month made by Tim Limbos seconded by Ed Matson.  Motion passed unanimously.
   3. Elections of Officers-  Motion made that if a position has only one person when nominations are closed, no paper ballot is needed.  Motion made by Mike Petrone, seconded by Jim Canning.  Motion carried unanimously

Recess called by President at 8:32 out of recess at 8:38 Nominations- Chief – Alan Gawel, Eric Epstein, Ed Matson –  Alan elected President- Ed Matson.  Motion made by Tim Limbos for Secretary to cast one ballot for Ed Matson, seconded by Kelly Demers.  Motion carried unanimously. Assistant Chief- Gary Hock.  Motion made by Brian Hunt for Secretary to cast one ballot for Gary Hock. Motion carried unanimously. Assistant Chief – Tim Sneller.  Motion made by Brian Hunt for Secretary to cast one ballot for Tim Sneller. Motion carried unanimously. Ambulance Chief – Mike Petrone.  Motion made by Brian Hunt for Secretary to cast one ballot for Mike Petrone.  Motion carried unanimously. Assistant Ambulance Chief – Mary Ann VanValkenburg.  Motion made by Brian Hunt for Secretary to cast one ballot for Mary Ann VanValkenburg.  Motion carried unanimously. Captain – Alex Limbos, Audra Petrone, John Russell-  Alex elected. Captain – Audra,  John Russell – John elected Lieutenant – Audra, Alexis Swagemaker, Tim Limbos, Brian Hunt – Brian elected Lieutenant- Audra, Alexis, Tim Limbos – Audra elected Secretary – Stacey Kabasakalian.  Motion made for secretary to cast one ballot made by Alan Gawel for Stacey Kabasakalian. Motion carried unanimously. Treasurer – Bill Rundall.  Motion made for Secretary to cast one ballot for Bill Rundall. Motion carried unanimously. Engineer –John Christian.  Motion made for Secretary  to cast one ballot for John Christen. Motion carried unanimously.   Communication Officer – Tim Limbos.  Motion made for Secretary to cast one ballot for Tim L. Motion carried unanimously.

8. Officer’s  Reports –
   1. Chief’s Report – 14 calls made for December. Stacey and Matt completed an Annual Report and turned in to BOF as requested.  Capital requests for BOS were denied accept for the renaming of Pumper 6 and Engine 1 as reported by Matt.   The LCC 2013 meeting schedule is out.  A Streetwise Officer Class will start 2/21/13 in North Canaan.   There are several projects in the rear building pending (Entry carpets, roof leaks, inside garage door, outside drive).   Alan thanked all for privilege to serve as new Chief and thanked Matt for all his hard work this past year.  Jean Speck made note that election was already held and new officer’s are now in position.   President Ed Matson continued the meeting with 2012 Secretary, Mary Cox, completing meeting minutes.
   2. Ambulance Chief’s Report- Mike reported  43 calls for December 2012.  32 were billable.  For 2012, there were a total of 528 total calls  dispatched, 400 were billable.    EMT refresher course available in Sharon and in Bridgewater.  Landing Zone course in Bridgewater.  Contact Mike or Mary Ann if you are interested in refresher course or  for other information.
9. Appointed Positions Reports-
   1. Loan Officer – Chairs missing.  Please return.
   2. Arial Truck Committee – One meeting.  They are putting together a list of questions to ask other towns.
   3. Ice Watch –  Bill Rundall reported that tickets are in local stores.  Deadline is February 15, 2013.  Ticket guesses must be  between February 16 and April 30 2013.  Cl & P has committed to installing the anchor for the cable.
   4. Training – Adam Woodward reported FF2 class can be held in Kent if we get enough people.
   5. President asked permission to pay all re-occurring bills, all were in favor.
10. Committee Reports-
    1. Ambulance Committee- Eric reported for Art that:

Thursday – John Worthington posted the RFP on our web site

Friday -    Legal notice of our RFP posted in the Waterbury Republican

Saturday -  Article on RFP published in the newspaper

Thus far I have received emails from 2 vendors:  PL Custom and LifeLine

11. Warning of Expenditures – none
12. Adjournment – 9:39

Respectfully Submitted, Stacey Kabasakalian KVFD Secretary