Present:
T. Amon, E. Epstein, J. Gawel, G. Hock, J. Kinney, A. Limbos, A. Petrone, M. Petrone, G. Price, W. Purcell, L. Worthington, A. Romano

Meeting was convened by the President at 19:35 hours.
1) Group discussed possible changes to the following areas of the Constitution:
a) Article III: Membership – status of veteran membership
b) Draft additions to address active associate emergency members
c) Addition of the elected post of Secretary that may be filled by a veteran member
d) Article IV: qualifications of Officers
e) Article VI: addition of a Ryan White officer to appointed positions
2) Discussed possible changes to the By-Laws:
a) Article I: Membership, Section 3: Discipline – change of the role that the Personnel Committee has in the evaluation of charges/complaints.
b) Article III: Duties of Officers – references to NIMS, IC, reports
c) Article IV: Executive Committee notice for meetings
d) Article XI: process for new members at the conclusion of their probationary period
3) Discussed conceptual changes to SOP 1-7: Tax Abatement requirements and point allocation.
The meeting was adjourned at 22:00 hours.

Attendance:
Cox, M
Epstein
Hock, G
Kinney, J
Limbos, A
Mazza, C
Petrone , A
Petrone , M
Price
Romano
Sneller, T

1. Call to order at 19:37

The EC will review unapproved minutes at the next meeting.

2. Public or member comments: some discussion about the gathering at the Schaghticoke Reservation this weekend.
3. Old Business
a. Apparatus replacement: Jack has a general outline started and will continue to get things on paper about our needs.
b. 100th Anniversary update: committee has a plan to print it during Thanksgiving week at Kent School and offer it for sale on Dec. 1 for a price of $10. The yearbook will be ready for Memorial Day Weekend. The committee has an idea to set up a tent on Main Street during the parade to sell the calendars, ball tickets, yearbooks, etc. A general events calendar for 2011 so far includes open houses where the committee would have posters, bulletin boards and memorabilia on display.
i. January; New Year’s Day open house coffee and donuts
ii. February: pancake breakfast and open house
iii. March: Annual Awards dinner
iv. April: spaghetti dinner and open house
v. May: Memorial Day Weekend
vi. June: Ball
vii. July: b-b-q and open house
viii. August: Fair
ix. Sept: muster and open house
x. Oct: Haunted House in the rear bldg.
xi. Nov. Fall Festival and open house
xii. Dec: Stuff a Truck
c. Investment Review: no report
d. Fundraising:
i. Fair: need lots of volunteer help
ii. Golf: no report
e. Personnel: committee will meet and announce their meeting.
f. Treasurer: reconciled accounts as of July 31st. We have $35,911.09 in the checking account at BOA. Preliminary budget talks will begin in September, followed by working meetings in Oct. and Nov. The goal is to have it to the membership for their review in Dec. and approval in Jan.
g. Rear Building: an idea was raised to consider the space as a year round training facility which we might rent out? There are general repairs which need to be done soon, no matter what is done with the building.
h. Bingo: waiting for proposal from Caralee. Suggestion was made to include a question on the survey (available at the Fair) on Bingo.
i. Ambulance billing: we reviewed documents from Darrald Atwood of EMMS. The President will call him.
j. Quartermaster/firehouse coordinator: no report
k. SOP: meeting on Aug. 30 at 7:30 p.m.
4. New Business
a. EMS activity report for July was discussed.
Adjourned at 21:43

Respectfully submitted,
Cathe Mazza
Secretary

Attendance:
Amarone
Amon
Bisenius J
Blank
Caroselli
Epstein
Erskine
Gawel M
Harvey A
Hock
Kennedy
Limbos A
Mazza
McCann K
Price
Purcell (Bill)
Rochovansky
Romano
Russell
Sneller
Trautman
VanValkenburg
Woodruff.
Worthington J
Worthington L

Call to order @ 19:35 with the pledge of allegiance.

Review and approval of July minutes: Tony made a motion, seconded by R. Trautman, to approve the minutes as published. Approved by voice vote.

June 2010 minutes should be amended to include the results of a motion made under New Business #10: Lynn made a motion, seconded by Jean, to support the concept that the department will provide the Town of Kent with any ALS billing profits for Medic 4 calls. A hand vote was taken and the motion failed 10-10-3. Those in favor were LWorthington, JSpeck, MBarksdale, JWorthington, MvanValkenburg, RTrautman, ALimbos, BPurcell, EEpstein, and LErskine. Those against the motion were MStarr, GHock, JRussell, JBisenius, MGawel, MPetrone, JCaroselli, TSneller, BBlank, and MSivick. Those abstaining were DMolnar, GPrice and APetrone.

Correspondence: there will be a ribbon cutting ceremony for New Milford Ambulance on Aug. 13th at 4 p.m. and an open house.

Officer’s Reports
a. Fire
7/6 automatic alarm 21 Oak Ridge Road
7/6 mva Kent Road, Gaylordsville
7/7 mva Kent Road
7/7 mutual aid Gaylordsville
7/9 automatic alarm 16 Oak Ridge
7/11 tree on road Segar Mt. Road
7/12 fire investigation Geer Mt. Road
7/13 mva Kent Road, Gaylordsville
7/16 mutual aid Amenia
7/17 mva 57 Kent Road
7/18 automatic alarm 46 Maple Street
7/21 automatic alarm 5 Dorm Campus Road
7/21 mutual aid Sharon
7/24 automatic alarm 66 Howland Road
7/26 automatic alarm 10 Kent School Drive
7/30 automatic alarm 179 Kent Cornwall Road
8/1 automatic alarm 19 Chapel Drive
8/2 automatic alarm 40 Kent School Drive

Jazz fest is this weekend. AMR ambulance is on standby.

Save the date of Sept. 12 for a town picnic at Club Getaway. Time is 6 p.m.

Tag sale stuff needs to be moved by Wed, so meet at 7 p.m. Tuesday.

b. EMS: 50 calls in July (12 calls passed). Reminders to clean and stock the rig after all calls, to reduce our times at the hospital, and to sign up for crews (expect calls from the chief). Members may want to standby at the firehouse during the Jazz fest if possible.
c. Training: the August calendar was distributed and will be posted on the web site.
The Gaylordsville Muster was a fun and our team came home with a 3rd place trophy! Congrats to Matt and Ane Starr for organizing us.
d. Engineer: no report
e. Treasurer: Lynn made a motion, seconded by Tony, to approve the bills as read. The bills were approved unanimously by a voice vote.
a. Maryann made a motion, seconded by Caralee, for the department not to pay for purchases of alcoholic beverages in the future when members go to parades. Approved by voice vote with one abstention: R. Trautman.
b. We have received two more bills from CLP for Land Trust hook ups.
c. Utility communications: some remotes are not working, so that bill is pending.
d. New electrical rate? After discussion, it was agreed that Gwen would investigate this further. We currently pay 10.30 cents per kilowatt hour and Public Power and Utility is offering 9.25 per hour.
e. Tony Amon has information about using a generator to get a discount from CL&P. He gave that info to Gwen and to the Executive Committee.
f. Our checking balance is now $36, 158 and the EC will review from where we should transfer funds into this account.
5. Committee Reports
a. Executive
1. Rear Building: do we list it as a rental property? Or do we want to use it for bingo? (Caralee will develop a proposal).
2. Apparatus replacement: no meeting yet.
3. Investment income: Matt Barksdale and John Russell met with Allquest representative (they care for the Library investment funds) and they are also contacting other fund managers. They will develop a recommendation before they warn for expenses. Then John Russell warned for funds to hire a licensed financial advisor on an hourly basis.
4. Ambulance billing: starting soon and we can submit calls back to July 1. Meetings with the BOF and the public meeting went well. Planning to visit the Nutrition site sometime in September.
b. Fundraising
1. Ball: profit reported as $17,732.48
2. b. Fair: Stacy Kabasakalian reported that the booklet has brought in $2,000 in ad revenue thus far. Set up on the 22nd at 9 a.m. Email info is coming soon. Bingo is back and there will be a lumberjack demonstration. There will be a band on Friday night. No tractor pull, no truck pull and no muster (at this time but maybe if interest). Fireworks are Saturday night.
3. Golf: things are on schedule.
4. SOP: there will be a special meeting of the Executive Committee on August 30th at 7:30 p.m. to review documents, Bylaws and SOPs.
5. Juniors: no report
6. Outside Organizations: LC: no meeting. NMAFC trained here in July. NW Zone has a tanker drill on 8/15 in Falls Village, Smart Tag on 9/16 at 7 p.m. at HVRHS, EMS and decontamination on 10/14 at 7 p.m. at HVRHS, Haz Mat MCI on 10/17 at 8 a.m., and scene safety on 11/18. LCD training protocol is ok.

6. Old Business
a. 100th Anniversary Committee: calendar ideas were approved. August 14th is the official date of our anniversary. We are working on writing the recent history and planning events for 2011. All members are welcome to our next meeting Aug. 18th at 7 p.m.
b. Lynn asked that reminders for the refreshment committee be included in the monthly minutes.
c. 2011 budget process will begin in September with a plan to have working meetings in October and November, and approve it in December. All needs and requests should be given to the President. Also, when indentifying expenses also give an estimate of projected income.
d. Capital budget due in December. We need to get it to the BOF and include explanations about used vehicles.
e. Tony Amon has info on the dangers of solar panels in firefighting. We should train on this soon.
f. Tony Amon will have a meeting on 8/6 at 10 a.m. about the reverse 9-1-1 notification system.
g. 15 Maple Street Extension is being proposed as affordable housing. This was reviewed by the EC and approved.
h. The main door entrance is being repaired to insure our security.

Motion to adjourn at 21:52.

Respectfully submitted,
Cathe Mazza, Secretary

Refreshment Committee for September’s meeting: Peter Bernard, Anne Bisenius, Joe Bisenius, Bill Blank, Jim Canning, and Justin Caroselli.

4 .New business:
a) SOP’s: Ms. Worthington
1. Tax Abatement policy under review
2. Suggested we add a section to list of elected officers that can be held by Veteran members to include Secretary.
3. The EC agreed to hold a special meeting on August 30 to address proposed Bylaw changes, policies and SOP’s.
b) Proposed affordable housing at 15 Maple Street extension:
The President shared proposed plans for a 5 unit development at
the above address. The EC saw no inherent problems with EMS
response or fire protection. Chief Epstein will also share the
documents with Asst Chief Hock.
c) The food service license for our kitchen was renewed. Expiration date is now June 2011.
d) Jazz Fest – Chief Epstein reported that an AMR ambulance is contracted for this mass gathering stand by.
e) Fire Truck rides for children is scheduled for Saturday July 31 from 10AM – 2PM. All drivers interested in participating should contact the Chief.
f) Chief Epstein notified the EC that OEMS is looking into a recent call in 2010 for a quality assurance issue. All involved parties have been notified and asked to cooperate with the State office.
g) Use of the Firehouse by the Alpha Delta Phi Sorority for a retreat on Oct 1 was approved by the President and the EC. Contact info and proof of insurance will be secured.
Meeting adjourned at 10PM.
Respectfully submitted,
Art Romano

Attendance: Amarone, Barksdale, A. Bisenius, Blank, Connery, J. Cox, M. Cox, Eads, Epstein, A. Harvey, Hock, Kennedy, C. Kinney, J. Kinney, A. Limbos, Mazza, A. Petrone, M. Petrone, Price, W. Purcell, Rochovansky, Romano, Russell, M. Starr, Trautmann, Woodruff.

Call to order @ 19:35 by the President.

1. Pledge of allegiance
2. Review of June meeting minutes: R. Trautmann made a motion, seconded by M. Barksdale, to approve the minutes. In discussion, it was noted that D. Molnar made the motion in June to accept the May minutes, not G. Price. There was also a reminded noted to attach the attendance to the minutes per FOI. Motion was approved by voice vote with M. Starr opposed.

3. Correspondence: the secretary read and will post the invitation from Warren FD for their antique car and truck show on August 14, and for us to bring our antique.

4. Officer Reports

a. Fires and Alarms
6/9 wires on trees 62 Carter Road
12 automatic alarm Kent School
12 fire in basement 378 Kent Road
14 automatic alarm South Kent School
15 diesel spill 5 South Main Street
16 dumpster fire 15 Jennings Road
17 automatic alarm 20 Howland Road
18 brush fire 59 South Kent Road
18 train fire North Kent Road
18 brush fire 13 Kent-Cornwall Road
20 trail rescue Kent Falls State Park
22 automatic alarm Fife ‘n Drum Restaurant
22 mva Rt. 341 near Emery Park
22 automatic alarm 23 Railroad Street
22 tree on wires 255 Kent Road
24 tree on wires Rt. 7 South of fairgrounds
25 rescue Kent Falls State Park
26 lift assist The Hockey Rink at Kent School
26 drowning Bulls Bridge
27 trees on wires Rt. 7 @ Birch Hill
29 smoke in building 154 Kent Cornwall Road
29 mva 273 Kent Road
7/3 automatic alarm 16 Swifts Lane
4 mva 57 Kent Road
5 brush fire Macedonia State Park
6 automatic alarm 21 Oak Ridge
6 mva Kent Road @ New Milford line
The chief also reported that SKS is working to identify their dorms on a campus map. Help is needed on the Saturday of the sidewalk sale days to give truck rides from 10 a.m. - 2 p.m. Help will be needed to haul water to the DeLaurenta home on Skiff Mt. Road.

b. EMS: 48 calls in June. Information gathering from patients for ambulance billing has begun. Alex said more training will be done if needed.

c. Training: calendar is posted

d. Engineer: no report

e. Treasurer: M. Petrone made a motion, seconded by J. Kinney, to pay the bills as read. Approved unanimously. Gwen reported that she has done a profit/loss spreadsheet for Jan. – June. She said the Ball raised $17, 652 (waiting on a bill from the liquor store). She also asked when the process for our 2011 budget would begin and the President said he would like to get started this fall. Gwen asked that the process include projected income as well as projected expenses.

5. Committee Reports
a. Executive: rear building (no move by Skip Barber) do we list it with realtors?
Apparatus replacement: keeping it on the agenda.
Investment Income: Matt Barksdale, John Russell and Tom Coons are on the committee to review our financial situation. They will attend the July EC meeting with suggestions and then meet with the department on July 27th at 7 p.m. to explain their recommendations and to re-evaluate our risks. Ideas so far include using annuities or a blend of mutual funds.
Rehab facility: we sent our letter and attended the P & Z meeting.
Ambulance billing: BOS understands and supports us. The President wrote to the BOF and will attend their July meeting if invited. Meeting with half of the Templeton Farms residents went well. Perhaps have a meeting this fall with the Lions Club. No reply yet from the town’s municipal agent/social services director but the President will follow up. Lastly, we need to meet with NDP soon to work out the bundle billing agreement.

6. Fundraising
a. Ball: good job, well done by all
b. Fair: moving along: raffle tickets are ready to be sold (contact Mary Gawel)
Bingo helpers are needed and you will need a State pin number, so contact Caralee for paperwork.
c. Golf: press release has been done and some people have already sent in reservations.
7. SOP: Mike Petrone made a motion, seconded by Alex Limbos, to accept the notice of privacy practices as a department policy. Approved unanimously.
8. Juniors: no report
9. NMAFC: no meeting
10. LCD: a training presentation on radio protocol was given by the Chief.
11. NW Zone: more training will be done in the department.

Old Business
12. 100th Anniversary Committee report: ideas so far include a monthly calendar for 2011 to be produced and sold, a yearbook for 1911-2011 to be published (and maybe for sale), and a display of photos and memorabilia. Next meeting is July 14th at 7 p.m.
i. We need to decide on a date for the anniversary dinner—do we do it in place of the ball in June or do we have it on the actual date of August 3rd?
ii. We need a date for a formal department photo for the yearbook.
iii. We need approval from the department for a commemorative patch? A slogan? A logo? And a t-shirt design? Flags and/or banners?
iv. Other ideas to be discussed and to spark other ideas:
1. New Year’s Eve Party?
2. March Awards Dinner special agenda?
3. Memorial Day picnic?
4. Tent of display items and memorabilia for Sidewalk Sale Days?
5. Tent of display items and memorabilia for the Fair?
6. Other town events in 2011 such as the Film Festival?
13. Clothing order has been submitted.
14. Mike Petrone made a motion, seconded by Bill Purcell, to purchase a “Rescue Randy” for up to $1,400. This will come from the training and education line item in the budget. Approved by voice vote with C. Rochovansky opposed and R. Trautmann abstaining.
15. Gary Hock made a motion, seconded by Jack Kinney, to purchase swift water rescue equipment not to exceed $8,000 (six sets at $1,200 each and two hooks). During discussion, Gary and Jack made a friendly amendment to the motion, reducing the purchase from six sets to four. Approved by voice vote with C. Kinney opposed, C. Rochovansky and B. Purcell abstaining. The first motion was then voted on as the purchase of four sets of equipment and two hooks at a price not to exceed $5,800. Approved by voice vote with C. Rochovansky opposed, C. Kinney and B. Purcell abstaining.
16. Parade information is posted in the work room. An email will be sent soon by the secretary with line up information, etc.

New Business
17. Membership: none
18. Ane Starr asked if the department would help with traffic safety at the Pumpkin Run in October. The Chief will look into this.
19. Eric said we’ve been awarded a grant of $5,000 from the DEP so he will warn for the purchase of hose fittings, etc at a cost of $2,500.
20. Mike Petrone also warned for $3,000 to purchase a small pump to use at brush fires and be paid for by this grant.
21. Matt Starr asked if someone has been turning off the siren breaker?

Motion to adjourn at 21:11 by Leslie Connery, seconded by Eric Epstein.

Respectfully submitted,
C. Mazza
Secretary

Call to order- 7:32PM

Tracy Fillows- gave a report on budgets

Member comments: 1. Alan Gawel asked that the EC follow the established rules of the department and to be fair in following procedures. He stated that there had been direct violations of the Constitution and By Laws in the past by the EC and felt that politics was playing a part in the EC decision making. 2. Bill Purcell asked about a copy of the charges against his son. He also asked that the Secretary correct the July 09 minutes to include his full motion. Bill also asked if the Chief had been in contact with a Fire Chief in Vermont, and Eric said no.

Minutes from December 21 meeting approved.
Member applications: none
Chief: will cover his items later in agenda
EMS: 25 calls in 18 days. Alex said help is needed on all shifts. DMV registration for the ambulance is due this week and Alex will take care of it.
Treasurer: January reconciliation is $82,157.16. Gwen asked about adding EMS Charts and Rescue Booker to the reoccurring bills?
Secretary: no report
SOP/Document Review: EC approved SOP 1.10 to the department. There were questions about the cost of annual physicals being a budget concern.
Insurance Review: adjust our property values. Reduce contents at Swifts Lane to $5,000 and increase contents at 48 Maple Street to $250,000, and adjust vehicle values too. Chief will ask about deductibles.
Ambulance Billing: do we want to commit to a three or five year contract with EMMS? After discussion it was agreed to approve a three year contract with bundle billing with NDP and Medic 4. The contract should be reviewed legally and contact information for Ms. Lisa Buzaid was given. Gwen asked about a separate bank account and a lock box. Chief asked about a collection policy. Also mention was to add EMMS to our reoccurring bills each month.
Motion: made by Eric, seconded by Alex, that the Executive Committee authorizes the Chief to sign a letter of intent with EMMS to provide billing services for KFVD ambulance transports. Approved by voice vote.
Motion: made by Eric, seconded by Mike, that the Executive Committee authorize to have legal counsel review the contract with EMMS to provide billing services for KVFD ambulance transports prior to department approval at a cost not to exceed $200. Approved by voice vote.
New Fairfield Ladder Truck is for sale, according to the Chief. Are we interested? Should we bring it up for member review?
2010 Budget: the EC went over the budget line by line.
Appointments for positions in department are still to be determined.
Loan Officer:
Quartermaster: Dawn Molnar and Jessie Rundall
Records Clerk:
Financial Secretary:
Firehouse Coordinator:
Equipment Loan Officer: Mary Cox
Technology liaison:
Auxilliary Coordinator: Susie Rundall
Motion to go into Executive Session was made at 22:53 by Gary and seconded by Tim Sneller.

Motion- To come out of Executive Session
Made by Assistant Chief Hock
Second by Captain Sneller

Motion- Pursuant to Article I, Section 3 of the Kent Volunteer Fire Department By-Laws, to place Billy S. Purcell on probation for a period of 6 months for disciplinary action of insubordination and failure to follow chain of command.
Made by Captain Sneller
Second by Assistant Chief Hock
8 yes, 1 no, 1 abstention

Motion- That the Executive Committee authorize the President to send letters to those members who have not meet the qualifications to remain an active emergency member, or those firefighters who have not turned in a physical.
Made by Ambulance Chief Limbos
Second by Lieutenant Cox
Approved by voice vote.

Motion- Adjourn- 23:46

Present: A. Romano, C. Mazza, A. Petrone, G. Price, E. Epstein, J. Kinney, M. Petrone, and A. Limbos.

Meeting called to order at 19:17

1. Member comments: Alan Gawel questioned the appropriateness of this special meeting. The president replied that it was not a special meeting but an extension of our March 15th meeting. Mr. Gawel asked if the EC was being selective in its application of the By-Laws.
2. Membership: Mike Petrone made a motion, seconded by Alex Limbos, to recommend Tedd Speck’s application to the department. Approved by voice vote.
3. FOI complaint: re Purcell letter of February 22, 2010. There was discussion and agreement to have a representative of the FOI come to an EC meeting and explain rules and procedures to us. The President has designated April 19th at 6:30 p.m. as the day and time for that meeting.

Adjourned at 19:27

Meeting called to order at 19:00 with guests Bruce Adams, Karren Garrity and George Jacobson.

1. The EC and the BOS reviewed the department’s apparatus, needs and future planning.
GJ: presented the town view and support of the department. The town currently allocates $400,000 to the department which is 4% of the total budget. He recommends the grant program continue. He advised that we appeal for a larger % of the budget (and find info from other towns to compare), that we rally the townspeople to spend more and educate people.
KG: very interested in comparative data. Where is the department with the billing process for the ambulance?
BA: KVFD is a business, he agreed with GJ’s comments and told the EC that the BOS wants to work with us.
JG: how do we reconcile our different budgets? We will help fundraise and help construct a political and educational program. We should compare our budgets further.
BA: like the concept of used vehicle for the quint purchase.
KG: education challenge
GJ: create a list of fund raising prospects. Stretch out the budget schedule.
BA: I’ll collect data from other towns. I’ll organize meetings with the three private school headmasters.
KG: we’ll accompany you in these processes.
Gary Hock asked if we should publish our call list each month in the local media?
GJ: we are facing lower state funding and a grand list which is not growing, therefore there is pressure to control the budget. We need a bond of cooperation between us.

New topics:
1. Interest in the rear building: John Casey and BA met with a group representing Skip Barber recently. Nothing official yet.
2. Hatch Pond drill on Feb. 14th. BOS had complaints of noise and children on an airboat. Chief has already responded to this complaint.
The BOS left at 20:15
EC call to order at 20:23
1. Member-public comments: none
2. Brief discussion about the BOS and apparatus funding.
3. New Fairfield Ladder Truck: some negativity from line officers in that it’s an old truck, it may be cheap but there will be outfitting costs, perhaps establish a committee to look further. Eric made a motion, seconded by Jack, to recommend to the department that we pass on the NF truck. Approved by voice vote.
4. Fundraising:
a. Ball
b. Fair: let the department decide about fireworks
c. Ice Watch
d. Coin Drop: will be Memorial Day weekend.
e. Golf
5. Personnel/membership: The President has recently sent out a variety of letters to members who are negligent with re-certifications, etc.
6. Radio Numbers clarified:
a. Kent 5 is Tim Sneller
b. Kent 6 is Mike Petrone
c. Kent 9 is John Christen
d. Kent 10 is Fire Marshall
e. Kent 11 is Deputy Fire Marshall
f. Kent 12 is Assistant Ambulance Chief
7. 2010 Budget review with 2009 and 2010 comparisons. Gwen will review this for March. All of 2009 info went to the accountant on week of February 7th.
8. Appointed positions: The President said he made a mistake in January and he wants new people to get introduced to jobs. We agreed to wait for a larger EC turnout to vote on appointments in March. Gary made a motion, seconded by Eric, to have Dawn be the interim quartermaster until March EC meeting. Approved by voice vote. Gwen said there may be no need for a financial secretary. Art also mentioned that he wants the EC to do a quarterly review of our financials.
9. New Business:
a. Financial team concept
b. 100th anniversary update
Motion by Jack, seconded by Gary, to go into Executive Session at 21:16. Approved by voice vote.
Motion by Gary, seconded by Gwen, to come out of Executive Session at 21:55. Approved by voice vote.

10. SOP 1.10 discussion. Do we need a policy for fit testing? Alex will review.

Adjourned at 22:00

Call to order at 19:30 by the President

1. Public/member comments: none
2. Old Business
a. Apparatus: officers still need to meet: ’10-’11 budget to BOF on 20th.
b. Fundraising: Ball invites will be out by the end of the month.
c. Fair: invites for parade and muster go out this week.
d. Coin drop: sign up for help in May.
e. SOP 2-5: reviewed and some discussion held, more discussion in May.
f. Records clerk job description: needs 2/3 vote of the membership. Eric made a motion, seconded by Mike, to recommend the proposed description to the department. Approved unanimously.
g. Radio numbers reviewed: Eric made a motion, seconded by Gary, to recommend the proposal with changes as noted from this meeting to the department. Approved unanimously.
3. FOI complaint
a. Two letters from the lawyer were read noting that the two complaints against the department were withdrawn. An educational representative will meet with the EC on May 17th at 6:30 p.m.
b. Billy Purcell letter was received which requested a copy of the charges against him. The President has sent this with a return receipt requested.
4. Membership
a. Jessie Rundall: Alex made a motion, seconded by Audra, to admit Jessie as a full member. Approved unanimously.
b. John Rafferty, Joel Indorf and Justin Caroselli will receive letters from the President via certified mail.
c. Outstanding dues: Gwen gave the President a list of those members.
d. Aaron Price: will need to re-apply to the department.
e. Physicals: only two members are non-compliant as of this meeting.
f. Radio and equipment returns of non-emergency members was discussed.
5. Financials
a. Discussion was held concerning the idea to have the department empower the Treasurer to open an account or transfer funds per the auditor’s advice for ambulance billing and to clean up the telethon account. Gwen said she would find out the info and bring it to the department meeting in May.
b. Gwen said the regular checking account has been justified.
c. Gwen said she has no info about the IRS matter.
d. Gwen distributed a quarterly report to the EC members.
6. Rear Building: no report
7. Ambulance Billing Committee: met on 4/2 and hope to go live July 1. Still working on drafts of the billing policy and a hardship policy. Eric made a motion, seconded by Alex, to recommend that the department empower the Treasurer to open an account or transfer funds per the auditor’s advice for ambulance billing, to deposit funds into this account which are collected by EMMS and to play EMMS for their services from this account. Approved unanimously.
8. Eric said the department was denied grant money from our 2009 application.
9. Eric said that the bridge at Amenia Union will close on May 3.
10. Auxiliary coordinator: the President talked with Carol McCann, We are ok to move forward with a new appointment but this was tabled until May so we can be clearer with Carol.

New Business
1. Radio communication survey information should go to Ane Starr.
2. Exercise equipment was discussed.
3. General cleanliness of the building was discussed.
4. 6-0 needs equipment and cabinets.
5. Door codes need to be updated.
6. Internal building maintenance: data can be collected and kept on firehouse software. Discussion about 64 or 32 bit systems.
7. Phone bill: Gwen is still working it out.
8. Hose testing will be May 7th at 8 a.m.
9. House to burn: Gary Hock is working on details.

Gary made a motion, seconded by Mike, to go into Executive Session at 21:50

Gary made a motion, seconded by Tim, to come out of Executive Session at 21:51

Meeting adjourned at 21:52

Respectfully submitted,
Catherine M. Mazza
Secretary

Kent Volunteer Fire Department
Executive Committee
Special Meeting Minutes
June 2, 2010

Present: Eric Epstein, Mary Cox, Jack Kinney, Audra Petrone, Mike Petrone, Gwen Price, Art Romano
Guest: Lynn Worthington

The President called the meeting to order at 8:10PM.
1) Ambulance Billing Policy –
The group reviewed the most recent draft. It was decided to add clarification to the point as to which Kent residents would be granted hardship status.
Addendum A was discussed. This added portion was approved to delineate how proceeds from ambulance billing would be tracked and utilized.
Addendum B was discussed. This added portion was approved to clarify the process of how hardship requests would be addressed. Also included is the role and composition of the Billing Review Committee.
This final draft of the policy was endorsed unanimously.

2) Public education on Ambulance Billing Policy-
The Committee discussed how best to present this new concept to the public. It was decided to proceed with the following:
a) President will draft a letter to the BOS and the BOF asking for meeting(s) to discuss this initiative.
b) Designated members of the Executive Committee with assistance from EMMS, whenever possible, shall meet with community groups. These will include:
The Kent – residents and administrators
Morning Star- residents and administrators
Templeton Farms residents
The Senior Center
Chamber of Commerce
Lions Club
High Watch administration
Private Schools administration
Other groups as requested or indicated

3) Proposed rehabilitation facility at the Old Chestnut Inn-
The President read a correspondence from Jennifer Calhoun from the Land Use Commission requesting our input on this facility.
Chief Epstein spoke with Mr. Sullivan from the petitioning corporation via telephone.
Several members spoke of the difficult sight lines in exiting the driveway onto Route 7. As currently configured it would be impossible to have an engine access the driveway. All operations would have to occur from the street.
Chief Epstein referenced a proposal for a revision of the parking area.
Chief Epstein will contact Fire Marshall Stan MacMillan to clarify Life Safety requirements for a residential facility such as this; ex: sprinkler system, modes of egress, etc.
The President will draft a letter to the Land Use Commission prior to June 9 and circulate the draft for comment from the EC.

The meeting was adjourned at 9:25PM