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EC Meeting: July 18 2011

KVFD Executive Committee meeting minutes  July 18, 2011

Attendance: E Epstein, A Gawel, S Houck, A Limbos, V Limbos,C Mazza, D Molnar,  A Petrone, M Petrone,  G Price, J Russell, T Sneller, M VanValkenburg, L Worthington.

Call to order at 19:32

  1. Public and member comments: Maryann V asked what the EC is going to do about the negative attitude in the department.  The President thanked her for her comments and said the EC will discuss.  Gwen asked about the IGA being left out of food orders and bids.
  2. June 20th minutes: Eric made a motion, seconded by Audra, to approve the minutes with the minor correction/addition by the Treasurer.  Approved unanimously with Houck and T. Sneller abstaining.

5.  Membership: Heather Brand: her background check was good so she is a member now.  Christian Romano met with the EC to apply for membership.  Alex made a motion, seconded by Gwen, to recommend Christian to the department pending physical and background check.  Approved unanimously. Cindy Barksdale was discussed briefly.  Brian Hunt was interviewed by the EC but his paperwork was missing (the Secretary apologized).

The secretary left the meeting at 20:10 and Eric took over the minutes.

Met with Brian Hunt- Motion by Chief Limbos, second by Treasurer Price to recommend membership pending all necessary paperwork.  Passed unanimously.

 

President Gawel stated the Executive Committee was in receipt of a letter alleging misconduct by an officer of the department by a member of the department.  Neither party was present to discuss.

 

Officers Reports-

 

Engineer- Gator is out of service.  Having skid plates and lighting installed.

7’O is having a rear caliper issue.  Engineer Blank is going to pull the truck apart and do the work in house.  The truck will be down approximately two weeks.

Engineer Blank is planning to take the antique to the town car show on July 30th

He also reminded drivers to be careful pulling into some driveways.  Some are over grown and the potential to scratch or break lights off the apparatus is there.  It was agreed to ask the first selectman to put a reminder to trim driveways and keep house numbers visible in an upcoming news letter.

Chief Epstein- Templeton Farms has asked us to allow the use of one bay in the ambulance barn for approximately three weeks for the storage of cabinets.  Consensus was to allow.  Sharon FD has asked to use two fryers for their soap box derby.  Consensus was to allow.  Sharon may also be looking for a fire standby crew for the event.  We will once again be doing fire truck rides for the sidewalk sale days, on Saturday July, 30th from 10-2.  The approximate insurance increase for the solar panels will be $100.  I asked our insurance company to recommend an amount to insure the new 5’O for.  They recommend between $50,000- $100,000.  Motion by Lieutenant Houck, seconded by Chief Limbos to insure the new 5’O for up to $100,000.  Approved with Treasurer Price abstaining.

Ambulance Chief Limbos- There will be an EMR refresher in October.  Planning on holding an EMT refresher before the end of the year.  PHTLS in 3rd or 4th quarter of this year, and a full EMT course in early 2012.

Assistant Chief Petrone- Haz Mat refreshers will take place in September, October, and November.

Treasurer- Asked about the outstanding invoice for Tec Controls.  Approved to pay.  She asked about the outstanding insurance claims.  They have been submitted.  As of June 30- checking account- $126,020.34.  Merrill Lynch account- $731,223.84, which is down $632.35 from May.  Asked about ambulance billing designation.  It was agreed to revisit this at budget time.

Cleaning the firehouse- we received a request from a member to perform the cleaning.  Member has decided to hold off on submitting request.  President Gawel checked with our Attorney and they will review the contract for $250 per hour.  Motion by Epstein, second by Petrone, M to hire current company.  Approved with Sneller abstaining.

Rear building rental- Lieut. Houck is still checking to see if renter is ready to move forward.  The issue if the rotted pallet under the AC unit was discussed.  It was reported that there are three leaks in the roof.

Equipment collection- Quartermaster Molnar provided a list of outstanding gear and equipment needing to be returned to the department.

Records Clerk- Dawn is working to get information and transition to Jean.

Investment Committee- Motion by Chief Limbos, second by Treasurer Price to appoint John Russell as Investment Committee Chair.  Approved unanimously.

EMS Calls- Since the last meeting we have not passed a call.  It was stated that we are still having trouble getting out in a timely fashion.

Recruitment- Stacy K. and Caralee have agreed to work on this project.

Technology- Our current technology officer has resigned.  John Worthington has stated he may be interested in the position.  Motion by Captain Sneller, second by Assistant Chief Petrone to appoint John Worthington as chair.  Approved unanimously.

Quartermaster- Motion by Lieutenant Houck, second by Captain Sneller to appoint Jesse Rundall Quartermaster upon Dawn’s resignation.  Approved unanimously.

SOP/Policies- Assistant Ambulance Chief Tim Limbos has proposed changes to SOP 2-6 and 2-7 radio dispatch procedures and radio communications procedures.  Lynn is working on a series of technology policies and an interior firefighter policy.

Engine Replacement Committee- Peter Bernard has been appointed the new chair.

Motion to adjourn- 21:55

 

Respectfully Submitted,

Eric Epstein

Acting Secretary

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Juniors

The Kent Volunteer Fire Department Juniors affords high school-aged youths the opportunity to gain first-hand knowledge and experience in the fields of firefighting, emergency medical care, fundraising and volunteerism. Juniors are guided in an atmosphere of respect, trust, knowledge, responsibility, compassion, skill, motivation, and commitment.

The KVFD Juniors are overseen by a Senior Advisor and several Advisors, who are emergency members. Membership is a privilege and not a right.

Junior members are expected to train aggressively to achieve whatever goal they set of themselves. Each member is required to attend safety classes related to Bloodborne Pathogens, Airborne Pathogens, Hazardous Materials and Scene Safety, regardless of the special interest opportunity he/she may pursue. As members progress in understanding, ability and maturity they will be encouraged to obtain certifications in Cardiopulmonary Resuscitation (CPR) and Medical Response Technician (MRT) or if they like at age 16, Emergency Medical Technician (EMT/B). In addition to their training, members must maintain appearance and etiquette standards consistent with their role as a Junior. As others see the member, so they see the membership as a whole.

A carefully supervised ride-along program is available. Junior members gain practical, hands-on experience in a career field and belong to a group of young adults with similar interests. Juniors have a chance to learn life skills and grow in a supportive, safe and enjoyable environment.

Junior By-laws
Junior SOPs 

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EC Meeting: June 20 2011

KVFD Executive Committee  June 20, 2011

Call to order @ 19:55

  1. Public and Member comments:
    1. Lynn suggest we number the Watertown Truck 2-0 (not 5-0)
    2. John R asked for help picking up donated fitness equipment.
    3. John R said there is a rope rescue drill on Tuesday (tomorrow) at 6:30 p.m.  at Kent Falls.
    4. Approval of minutes: Ed made a motion, seconded by Alex, to approve the May 16th minutes as published.  Approved unanimously.
    5. Old Business
      1. Cleaning firehouse company: a contract submitted was read and reviewed.  Alex made a motion, seconded by Ed, to have the contract reviewed by a lawyer if no cost is involved. Approved unanimously.
      2. Rear building rental: no report.
      3. New Business
        1. Equipment collection: we need to create a list and call people before any letters are mailed.  Alan, Eric and Alex will work on this.
        2. 5-0 replacement equipment: lists of needs have been collected and we’re waiting for insurance money to be received.
        3. Ambulance response: two passed calls this month.  5% is our average for the year so far. Incentives are starting soon and let’s see how that affects response.
        4. Records Clerk Assistant: Gwen made a motion, seconded wholesale nfl jerseys by Gary, to appoint Jean Speck as assistant with the understanding that when Dawn leaves, Jean will step up as Records Clerk to complete the year.  Motion passed 4-2.  Those in favor: Eric, Gary, Mike, and Gwen.  Those opposed: markets Alex and Ed.  Abstaining were Alan and Cathe.
        5. Membership:
          1. Met with Heather Brand who is applying as an EMR.  Alex made a motion, seconded by Gwen to recommend Heather to the department pending a background check.  Approved unanimously.
          2. Lynn offered to write press releases concerning recruitment.  Eric, Ed and Jeremy will Ice put out the “help us help you” banners.
          3. Officer reports:
            1. Chief: had a meeting today with OSHA and our fine was reduced 80% to $1,260 provided we use their educational team and their training services.  Mike made a motion, seconded by Ed, to recommend to the department that we pay this fine.  Approved unanimously with the Chief abstaining.
            2. Gary: line officers covered a long agenda: radio reprogramming, relabeling trucks, damaged hose, sop changes, 5-0 equipment, and dry hydrants.  He also mentioned installing a fiber optic cable which would 2011 avoid the radio blowing a fuse.
            3. Alex: he was able to buy six pulse-oximeters for $700.  He’s waiting to hear about an EMT class starting in Washington.
            4. Gwen: the May checking account was reconciled on June 8th.  The OEM officer’s phone line should be paid by the town, not us.  She is holding a bill for repairs to the radio room and computers until Bill Keane can poids sort it out. Have we received our insurance claim money for defibrillators? No, not yet.  Gwen advised that all letters sent out on behalf of the department be reviewed first by the Chief.   She also requested that department receipts for items to be paid should be separated from personal receipts.  Gwen said that Bank of America has a matching gift program for any donations made by their cheap jerseys customers.
            5. Appointed positions: no report
            6. Committee Reports
              1. Technology: no report
              2. Document review on the investment policy: if passed by the department, the EC will appoint a review committee.  Alex made a motion, seconded by Yan?m Ed, to recommend the policy to the department.  Approved wholesale mlb jerseys unanimously.
              3. Iron Wheel: Ed said his committee will recommend that the wheel will go between the Chief’s window and the Ambulance Chief’s window.  The Lest We Forget sign will 21 be recommended to stay in storage and instead have the department buy a flag.  These will be voted on in July by the membership.

 

At 21:37 Ed made a motion, seconded by Mike, to adjourn.  Approved unanimously.

 

Respectfully submitted,

Cathe Mazza, Secretary

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EC Meeting: March 21 2011

KVFD Executive Committee   meeting March 21, 2011

Present:  B Blank, E Epstein, A Gawel, S Kabasakalian, B Keane, A Limbos, E Matson, C Mazza, D Molnar, M Petrone, G Price, T Sneller, J Speck.

Call to order at 19:45

  1. Public and member comments: none.
  2. Approval of February minutes: motion to do so by Ed, seconded by Seth.  Approved unanimously.
  3. Officer reports
    1. Chief: swift water team?  Goshen is looking for interest to put on a class.

i.      OSHA: our six areas of deficiency have been addressed and are repaired or nearly repaired.  The fines (up to $1750) are what we will appeal based on our corrective measures taken.

  1. Engineer: tires update and brief discussion about Gator accessories.
  2. Ed Matson: asked about protocol during the recent flood and suggested we have a de-briefing meeting to better coordinate efforts and information in the future.
  3. EMS: stretcher is here but still need accessories.  Incentives will be discussed at the March meeting.  Dr. McIntosh will be at the firehouse this Thursday for testing the N-95 mask only.
  4. Treasurer: all three bank accounts have been reconciled.  We’ve received the forestry grant of $2396 to reimburse us for equipment purchased earlier.  We have a credit of $735.91 from Aquarian due to their mistake. There was brief discussion about the cost of physicals (policy should be followed).
  5. Appointed positions
    1. Reports: some recent problems with firehouse software.  Dawn also said the department might considered a cleaning crew for the building (to clean the kitchen and all bathrooms).
    2. Quartermaster: Alex made a motion, seconded by Gwen, to have Dawn be quartermaster with Jesse Rundall and Stacey Kabaskalian helping.  Approved unanimously. cheap nba jerseys Dawn said gear needs to be inspected and serviced.
    3. Records clerk assistant: Chief has had some contact of interest by volunteers.

 

  1. Committee Reports
    1. Technology:  we are under warranty until June 2012.  The old Gateway laptop is dead and Bill asked permission to physically destroy it.  Mike made a motion, seconded by Eric, to destroy the laptop and its hard drive.  Approved unanimously, with Gwen and Ed abstaining.

i.      Firehouse systems? Keep them in the responder area?  One person per use.

ii.      Key for the server is missing?

iii.      Should we purchase another computer? Not at this time was consensus following brief discussion.

iv.      Web site: mostly or nearly done.  Please give Bill feedback.

v.      Should we Mellem?sten move our domain to a Google account? After brief discussion, Eric made a motion, seconded by Ed, to have Bill move our accounts to Google.  Approved unanimously.

Motion by Seth, seconded by Alex, to change the agenda and move up item 6b.  Approved unanimously.

 

  1. b. Personnel/membership: Stacey Kabaskalian’s year as a probationary member was reviewed.   Alex cheap jerseys made a motion, seconded by Gwen, to accept Stacey as a full member.  Approved unanimously.

i.      Chris Fuchs was interviewed for an associate membership.  Alex made a motion, seconded by Gwen, to recommend to the department that we accept Chris as an associate member provided he passes his airborne/bloodborne re-cert and his driver’s license check is ok.  Approved unanimously.

ii.      Greg Eads: Mike made Propera a motion, seconded January by Ed, to accept Greg’s letter requesting veteran status and to move Greg to the veteran list.  Approved unanimously.

  1. b.   Ice Watch: the clock Results was triggered on March 6th at 11:59 p.m. and the winner of $1,291 was Beverly Brennan.

 

There was brief discussion about having an opening of fishing season breakfast on April 16th with the boy scouts.  There was consensus ok.

 

  1.  a. Capitol plan: Planning and Zoning approve the capitol plan and it will next go to a town hearing v2 and vote in May.  Alex mentioned that the Aiken Fund will not support two ambulances, feat. so we will need ????" a finance plan and savings within our budget.

c. Rear building: weather issues, so job is not done yet.

d. Tim made a motion, seconded by Mike, to recommend 2-2 to the department with minor changes.  Approved unanimously.

e. paid positions/officers: was discussed at the March special meeting.  Tim made a motion, seconded by Ed, to have another special meeting on April 12 at 7:30 p.m. to specifically discuss the paid positions topic.

 

  1. New Business
    1. SOP 1-11: Alex made a motion, seconded by Gwen, to delete II. B. c. wholesale mlb jerseys and present to the department in April.  Approved unanimously except for Mike who voted against the motion.     SOP 1-12: Alex made a motion, seconded by Mike, to accept the document with minor changes.  Approved unanimously.
    2. Cost of physicals: covered earlier in the meeting.
    3. If the new SOPs do not help with shift coverage, will we hire out EMS staff?  Alex and his corps will discuss at the next EMS meeting.

Motion to adjourn  by Mike, seconded by Seth, at 21:58.  Approved unanimously.

Respectfully submitted,

Catherine M. Mazza

Secretary

 

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EC meeting: January 26 2011

KVFD Executive Committee minutes  January 26, 2011

Present: T. Amon, B. Blank, E. Epstein, A. Gawel, G. Hock, S. Houck, A. Limbos, V. Limbos, C. Mazza, D. Molnar, A. Petrone, M. Petrone, G. Price, and J. Speck.

Call to order at 19:55

The President made a statement that he will abstain on all votes unless otherwise noted.

  1. Public/member comments: none.
  2. December EC minutes: motion to approve by Seth, seconded by Mike.  Unanimously approved.
  3. Officer reports
    1. Chief: meeting of officers on 1/28 for appointments and training.

i.      A second tanker team deployment for 1/25 call will also be discussed at that meeting.

  1. Ambulance Chief: power stretcher will be delivered in February.
  2. Treasurer: 2010 December accounts have been reconciled.

i.      $155,142.66 is our bank account total

ii.      $48,983.76 is our ambulance revenue (with $592.73 in billing expense to EMMS)

iii.      Merrill Lynch account is $689.490.75

iv.      Coffee jar money has been taken for the second time.

v.      Town request for grant

vi.      Checks under $1,000 Sanctioned are ok to be signed by one person excluding payroll checks.

vii.      Town email for $75,000 grant request.

  1. Engineer: John Cox has agreed cheap jerseys to be Bill’s assistant. Cost of new radiator for 7-0 is $900.  A letter needs to be sent on behalf of the Antique for the $900 worth of work which was done for free. New tool for engineer needed to be replaced at cost of cheap jerseys $160.  We need yearly inspections and paperwork to be done. The gator will be inspected and upgraded soon.
  2. Appointed positions reports
    1. Records clerk: should records be produced quarterly instead of annually?

i.      Fireproof filing cabinet needed.

ii.      New run form

iii.      Need a records clerk apprentice as Dawn hopes to move in November.

iv.      Pancake breakfast needs oven racks and other materials for the event and it’s already budgeted (up to $250.)

  1. Firehouse coordinator: no report
  2. Quartermaster: five sets of EMS в gear and other items ordered as needed.
  3. Committee Reports
    1. 100th Anniversary: memorabilia and banner are on order. The calendars have sold well and paid for itself: still available at House of Books, The Villager, True Value, Kent Fabrics, Kent Wine and Spirits, and Town Hall.  Help will be needed at the breakfast on the 13th.
    2. Technology: web site is under used.  Several questions were raised about content and accessibility.  Jean volunteered to be wholesale nba jerseys on the committee.
    3. Old Business
      1. Feb. 2 meeting with the BOF at 8 p.m.
      2. Jim Shaw’s physical received: ok to proceed to dept. for approval.
      3. Rear building: bill received for work but not done yet.  OK to pay wholesale mlb jerseys for materials only.  Any rental inquiries may need follow up with the department for approval.
      4. SOPs: we need a retention policy, a shredding policy and a whistleblower policy.
      5. Budget 2011: we need re-certification expenses to be covered.
      6. New Business
        1. Emergency Management Committee: Tony Amon and do we need a liaison? June 2011 the NIMS compliance is due.  Eric will assign an officer to oversee our adoption and use of the Reverse 9-1-1 system. Eric cheap mlb jerseys will also assign an officer to oversee our Tag system.  We need to schedule an Everbridge lesson.
        2. Executive Committee meeting schedule will be every third Monday at 7:30 p.m. with our target being a two hour maximum meeting.
        3. Emergency and non-emergency member review is being done by the personnel and the EC.
        4. Hazmat: Mike will talk to Jim Canning about a workshop.
        5. Mike made a motion, seconded by Alex, to exempt Matthew Barksdale from non-emergency status and to keep him on emergency/active status.  Unanimously approved.
        6. The President will send a letter of dismissal to Joel Indorf.
        7. The President will send letters of transfer to Soccer the non-emergency list to Jill Scholsohn and Sean Dingee.
        8. Appointed positions for 2011:

i.      Quartermaster: Jessie Rundall

ii.      Financial Secretary: Gwen Price

iii.      Records Clerk: Dawn Molnar

iv.      Equipment Loan Officer: Plug-in Mary Cox

v.      Tech officer: Bill Keane

vi.      Firehouse coordinator: Dawn Molnar

vii.      Juniors Advisory Board: senior advisor is Audra Petrone with assistants Leila Erskine and Adam Woodruff.

viii.      Auxiliary Coordinator: tabled until President can meet with members.

Motion to adjourn at 21:59

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