Author Archives: Secretary

March 4, 2013 Monthly Meeting

Monthly Meeting Minutes

March 4, 2013

Call to order 7:25

1.  Pledge of Allegiance

2.  Approval of Agenda:  Ed Matson made a motion to accept this month’s agenda, seconded by Veronica.  Motion passed with Stacey abstaining.

3. Public/Member Comment:  Veronica thanked the Department for the flowers that were delivered the day of her surgery.  Brian asked about the new keypad, Ed suggested he talk with Alan about this.

4. Approval of Minutes:  Sherman made a motion to accept February minutes seconded by Veronica. Passed unanimously.

5. Correspondence:  Read by Secretary.  Many donations and thank you’s for service.  Secretary will send thank you notes.  Parades will be announced and posted soon.  Dominic Bonomonte Sr. Memorial Softball League is looking for fire, police and ambulance softball teams in the Northern Fairfield and Southern Litchfield County.  Anyone interested in putting a team together should contact Stacey.  Information will be posted on the bulletin board.

6.  Membership: Motion made by Mike Petrone to accept Mark Hamilton for probationary membership to the Department, seconded by Veronica.  Vote by paper ballet.  Passed unanimously.

7.  Report of Officers and Committee:

Chief’s Report: Presented by Tim Sneller.  There is a meeting with Board of Selectman tomorrow at 4:30.  The Joint Area Chief’s Meeting went well.  In February, there were 14 fire calls (1 motor vehicle, 1 wires down, 1 structure fire, 2 ambulance assists, 9 automatic alarms).

Other Officer’s Reports:  Gary reminded members to wash salt off vehicles after each call.

Ambulance Chief’s Report:  Mike said there were 110 calls this year.  In February there were 37 calls dispatched.  We only missed one call.  We need people to continue to help out.  We need to recruit more people with a program in the spring.

Engineer:  John C. is working on several repairs and replacements in vehicles.

Training:  Brian is trying to get a head count for Saturday’s Drill.  There is a slow leak in Engine 2 tire, he brought it to be fixed.  Adam is going to send out FFll information.  Tim Sneller will send out email regarding Hazmat Operational training.

Communications:  Presented by Alex.  Alex made a motion to allow communications officer to place items that are no longer functioning on EBay as a lot item and the proceeds would be put back into the general fund.  Seconded by Mike. Motion passed with Gwen opposed and Brian abstaining.  Alex made a motion to allow the communications officer to sell members of the department replacement equipment at fire department cost.  Items would include batteries, lapel microphones, and upgraded antennas.  Seconded by Alexis.  Passed Unanimously.

Ambulance Committee:  Art reported that interviews will take place tomorrow night with the two vendors who placed bids.

Fair Committee:  Willy asked if anyone is interested in running the White Elephant for the Fire Department.  Otherwise, outside organizations are interested.  In the past, this was a big money maker.

Brush Truck:  Will meet with the EC committee.

Ball Committee:  no committee yet.

Records:  Veronica stated that point details are available on website.  She is still completing records audit.

8.  Unfinished Business/General Orders
a. Computer Software/hardware:  Alex made a motion to spend up to $300 for a desktop for radio room.  Seconded by Veronica.  Passed Unanimously.  Alex made a motion to spend up to $500 for a wireless wall router.  Seconded by Alexis.  Passed unanimously.
b. Color Guard:  Alexis warned to spend up to $1,000 for ax, flagpole, toppers, case and possibly a department flag.
c. Gator Upgrades/roof:  none
d.  Workroom TV:  Matt would like to re-warn for a large tv and wall mount for up to $1,100.  He will present details next month.
e. Lifepak battery charger for ambulance:  Mike made a motion to purchase Lifepak battery charger for ambulance, not to exceed $1400.  Seconded by alex.  Passed unanimously.
f. Antique room shelving:  tabled until next month.
g. Treasurer:  Rita read off bills.  Alex made a motion to pay bills as presented.  Seconded by Veronica.  Passed unanimously.

9.  New Business:  none

10.  Warning of expenditures:  Art warned for the purchase of a new ambulance, not to exceed $187, 000.  John Christen warned to spend no more than $250 for an air compressor.  Alex warned for radio equipment for new ambulance which was not budgeted.

motion adjourned at 8:22

Respectfully Submitted,

Stacey Kabasakalian,  KVFD Secretary

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February 27, 2013 Special EC Meeting

KVFD Special EC Meeting
2/27/13

1. Call to order by President at 7:36 pm

2. Public and Member Comments: none

3.Officer/Committee Reports:

a. Personnel Committee – Tax abatement was submitted to the Town. Veronica was contacted by a member who thought they met the qualifications. Since the member did not meet the active member requirements for 2012 (SOP 1.7, #2,of the Bylaws), he does not qualify for the abatement. Ed will contact the member to go over this. A question arose regarding the requirement for Hazmat Operational for all members, versus Hazmat Awareness (for responders who would not go into a hot zone). KVFD requires Operational for all members.  Mike is concerned that many EMS members are now on the non-emergency list due to this requirement that is unnecessary for many of these responders. Alan made a motion that due to Jessie Rundall’s department’s  acceptance with past training regarding Hazmat that  special circumstances exist and that she remain an active emergency member and be given to June 15, 2013 to resolve the recertification conflict. Tim Sneller seconded. Discussion: Jessie has made efforts to meet requirements and there was miscommunication and paperwork misplaced. Mike discussed the concern for several other members who were in similar situation as Jessie. Alan made a friendly amendment to add Bill Keane, Cindy Barksdale, Matt Barksdale to the motion. Seconded by Tim Sneller. Passed Unanimously. Veronica emphasized that all members need to be sure they sign attendance sheets for all activities to be counted. Tim Sneller received a text from Caralee Rochovansky confirming that Noelle Osuch was in her class and should not be on the non-emergency list. Tim Sneller made a motion to accept the non-emergency list excluding Cindy Barksdale, Matt Barksdale, Bill Keane, Noelle Osuch,and Jessie Rundall and that the president send an email requesting all emergency gear be returned seconded by Mike P. Passed Unanimously. Veronica has a form available for members when attending an outside training.

b. Ambulance Committee – Art announced that the committee received two proposals. PL Custom: $178,385. Lifeline: $187, 733. Based on scoring sheet, they both meet the committee’s recommendations. They are both to meet with committee on Tuesday and Wednesday and then the committee will make a recommendation to membership. Prices are good for 90 days. We may be able to bring cost down, Art stated. He also discussed exploring financing options. Art recommends warning for expenditures in March. Anyone is welcome to come to the interviews with the companies.

c. Brush Truck Committee – Gary updated the committee. BOS are meeting on March 5th, there will be a brush truck presentation. Officers are encouraged to go to show support. Gary would like to meet with line officers to go over specs and make presentation to members in April.

4.Unfinished Business/General Orders:

a. Membership Review (Emergency/Non-Emergency): (discussed under personnel).
Alan made a motion to make Alex Limbos an assistant to the record’s clerk.
Mike seconded.  Passed Unanimously.

Meeting adjourned at 8:55pm.

Respectfully Submitted,

Stacey Kabasakalian
Secretary KVFD

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January 22, 2013 Special EC Meeting

Special Executive Committee
January 22, 2013
Called to Order:  7:32
1.  Public/Member Comments:  The President, Ed Matson,  has committed to helping the Quiznight people again this year and will permit the use of the Firehouse.
2.  Approval of Minutes:  Alan Gawel made correction to December 2012 EC minutes. The wording under Treasurer’s Report should read, “Visa Card not a workable solution, therefore we should stick with the ATM card”.  Also, The transfer of remaining balance was seconded by Alex L., not Alexis.  Alan made a motion to accept minutes with corrections.  Minutes passed unanimously with Tim Sneller Abstaining.
3.  Reports of Officers: Chief: Chief Gawel reported that  line officers and training officers have had meetings and are continuing some of the projects that were started last year and have new training ideas for each month.  Personnel issues have been time consuming, more information coming soon.
Treasurer:  Bill Rundall is not here due to illness.   Discussions with Auditor about concerns if Treasurer is not available.
Line Officers:  They have met and are discussing monthly meetings and the idea of duty crews.  Gary Hock reported on Lifestar class he attended in January.  Firematic is coming to do annual test.  Fire extinguishers were inspected and repairs being done as needed.  Tim Sneller reported FIT testing will begin in February.  The rear building roof is in need of repair.  John Russell brought up the concern that many members did not have their dues recorded at the election or had not paid.  More accurate recordkeeping and notice to members who are not in good standing should be implemented.  Ed stated that we will try to enforce this.  He would also like to see Personnel move up on the agenda for future meetings.  Audra Petrone reported that Brush 3 decking is in disrepair.  Brian Hunt  said that CL&P would like to schedule a meeting with line officers.
Ambulance Chief:  Mike Petrone reported that he is still working on filling the schedule and pleased with the improvements made last year.
Assistant Ambulance Chief: Mary Ann VanVaulkenburg said that the ambulance often needs drivers to help with call and asked for those on the fire side to sign up as drivers and help out when needed.  Mike Petrone suggested the Secretary buy Wipe Board to post gaps in schedule.
 Engineer:  John Christian is getting bids for inspections to be done in house.
 Communications Officer:   Tim Limbos, was not present but Alan gave report that he is putting together inventory of equipment and parts as well as his recommendations.  There is a good stockpile of pagers.  He has enough money to repair 10 pagers.  He will contact Veterans and others who may have pagers to be turned in. Ambulance Committee- Alex reported that RFP’s are due February 15th.  Alan made motion that the Executive Committee remove from the RFP the requirement for CT service garage and include a ten day bid extension.  Mike seconded.  Passed unanimously.  There is another ambulance commttee meeting tomorrow night, 7:30.
Fair- none
Ice Watch- no new update
Brush Truck- Gary Hock is working on presentation for membership.  Alan shared that there may be money in Town’s capital plan if we need to approach the town. Arial- Gary stated that Danbury may be looking at selling their Arial, which might meet our needs.  The committee is doing their homework on this. Ball Chair- We need to get new people soon.  Ed will send out a note ASAP. Investments- Tabled until next meeting.
4. Unfinished Business/General Orders:
a. Regular meeting dates of the EC:  Alan makes motion that regular meeting dates be held the third Monday of the month at 7:30pm.  Seconded by Gary.  Passed Unanimously.
b.  Appointment of Officers for 2013:  Ed made a motion to appoint Veronica as Financial Secretary.  Seconded by Alan.  Passed Unanimously.
FH Coordinator:  Alan made a motion for Alexis Swagemaker and Sherman Green share the job as Facilities Manager and Fire House Coordinator.  Seconded by Ed.  Passed Unanimously.
Records Clerk:  Alan made a motion to appoint  Veronica Limbos to the position of Records Clerk.  Seconded by Tim Sneller.  Passed Unanimously.
Tech Officer:  Alan made a motion to appoint Alex Limbos to the position of Technical Officer.  Seconded by Brian Hunt. Passed Unanimously.
Senior Advisor to Juniors:  Brian made a motion to appoint Adam Woodruff to the position of Senior Advisor to Juniors.  Seconded by Alex.  Passed Unanimously.
Junior Advisors:  Alan made a motion to appoint Ed Matson, Brian and Veronica to the positions of Junior Advisors.  Seconded by Tim S. Passed Unanimously.
Equipment Loan Officer:  Alan made a motion to appoint Mary Cox to the position of Equipment Loan Officer.  Seconded by Alex.  Passed Unanimously.
Auxiliary Coordinator:  Alan made a motion to table until we get feedback from Auxiliary Members.  Seconded by Mike Petrone.  Passed Unanimously.
Training Officer:  The Chief has appointed Adam to this position once again.
Bookkeeper:  Alex made a motion to appoint Rita Limbos as Bookkeeper once again.  Rita stated that she is concerned about the the role of the Treasurer who is supposed to be overseeing the bookkeeper and bookkeeper is supposed to be doing the entering.  Bookkeeper can not function without an active treasurer.  Alan discussed that we need to adjust policies and Bi-laws very promptly.  Ed suggested getting together with Rita and looking over the changes she recommends.   (Please note:  Ambulance call:  John Christian, Gary Hock, Mary Ann, Mike Petrone and Tim Sneller left the meeting.)c.  Membership/Personnel:  Heather Hastings Brand –  Although she has not met her  calls or training requirements, she is now signed on to regular ambulance shifts on Thursday night with John Russell.  There was discussion that in the future, a change should be made to give points to probationary members for signing on to shifts.  Brian made a non-binding motion to recommend Heather as member to the membership.  Seconded by Alex.  Approved Unanimously.  Mark Hamilton, new applicant.  Stacey is sponsor.  Mark introduced himself.  He is from Cornwall where he was an EMR and Driver.  Alex recommended Mark  Hamilton, to the membership,  pending background investigation, Brian seconded.
d.  Audit: Veronica is working hard to update records.  A date needs to be set in January to review accurate and updated records.  A special meeting is set for January 29, 7:30pm for membership review.  8pm for tax abatement review.
e.  Capital Plan:  We are currently in the budget process.
f.  Treasurer:  None.  Alan made a motion that Officers and FH coordinators of the Department be authorized to charge at True Value and Kent Auto.  Seconded by Brian.  Passed unanimously.
Respectfully Submitted,
Stacey Kabasakalian,  Secretary

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February 4, 2013

2/4/13 Regular Monthly Meeting

Minutes (approved 3/4/13)

7:31 Call to Order by President Matson

1.  Pledge of Allegiance Alex made a motion, seconded by Alan to move bookkeeper ‘s report up on  the agenda and to add roll call and treasurer election and possible by-law suspension under new business.to the agenda.  Motion  passed Unanimously.

2.  Public/member comment:  BJ’s offering a special sign up for town employees and fire department members.  Contact John Novella, 203-770-2982 by the end of February for more information.

3.  Approval of Minutes:   Alex made a motion to accept  January minutes, seconded by Veronica Motion passed unanimously.

4.  Correspondence:  many thank you’s were read in thanks for professional response by ambulance and fire crews as well as other correspondence.  Parades will be posted in radio room and announced in spring.  Roll call:  roll call will begin next month when an accurate membership list is available.

5.  Membership:  Alan made a motion to honor Bob Lamb’s request to be placed on Veteran’s Status, with thanks for his many years of  service, seconded by Veronica, motion passed unanimously.    Mark  Hamilton is recommended unanimously by the  Executive  Committee for membership .  He is an EMR . He will be on the agenda for next month for membership to vote.  Heather Hastings was recommended unanimously by the EC for acceptance as a full member.  Alan made a motion to accept Heather, for full membership ,seconded by  Veronica.  Mike Petrone noted that Heather has signed up on regular Thursday nights, there have been low call volumes, but her willingness to be available should count towards her  record.   Motion carried unanimously.

6.  Report of Officers/Committees:  Chief’s Report:  Chief will proceed with looking at selling Hazmat 7.   Chief also stated that OSHA laws are being looked at regarding fire departments.    To address the concern for air pack inspections,  officers will be responsible to see that monthly inspections are completed, Assistant Chief Sneller will be in charge of member fit testing.  Roof in back is being  researched.   The Chief appointed Adam Woodruff to be training officer again this year.  A training calendar will be out soon.  Our LCD representative will continue to be former Chief Matt Starr.  Blue light permits need to be done each year., Chief asks that you put completed forms in his box for approval.    Line Officers will be assigned a night of the week to be responsible for fire calls.    Several courses are coming up including one regarding recruitment.  If anyone is interested, contact Alan for more information.  Tuesday, February 26, there may be a Fire Chief’s meeting held at the  Kent FH.  Chief also shared that the Resident Trooper Program that was cut several years ago is being discussed by the Town.  The  Chief will send out factual information regarding this position.  The Chief asked for a show of hands regarding support for reinstating the State Trooper Program, about half those present were interested.    The Chief read off Fire Calls and alarms for the month and asked those present for comments on the specific calls.  There was discussion about wearing  appropriate PPE according to the scene.  Veronica reminded people to fill out fire run forms completely.

Officer’s Reports:  Tim Sneller reported there will be a smokehouse training on February 17th and a coldwater rescue training on the 24th.  Training officer will send out information.  Fit testing will be done once again in February.  Everyone will need to be done, even if you just had it so that the department can be on a yearly cycle.   Audra provided a training last Thursday, she did not accomplish as much as she hoped due to low numbers present.

Ambulance Chief’s Report:  Mike will try to do the N95 Fit test again .  There were 62 calls in January.  Reminder to complete reports quickly and to get signatures, also to tone specifically for a driver to complete call when needed.  Anyone interested in being a driver to help the ambulance, please contact Mary Ann or Mike.   Mary Ann and Alex attended a Lifequest Defib. training.

Engineer Report:  John Christen said that the hurst tool is being serviced.

Technology Report:  Alex is pricing cost effective printers and copiers and is working on wireless and computer hardware/software. Quartermaster:  Jesse sent out email about new fire gear.   Please send in form that was emailed about your current turn-out gear.

Records Clerk:  Veronica emailed a summary of points.  If you have questions, please email her.  She is working on fair points.  File audits was started.

Communications:  Tim Limbos was absent, but Alex said that Tim has requested that everyone email their pager numbers to him.

Bookkeeper:  Rita read the bills.  Alex made a motion to pay bills as read, seconded by Alan.  Discussion, Tim Sneller asked about the oil bill for back of building, the renters are paying for their area.  Rita is still getting slips that we do not have record of, specifically at Truevalue and IGA.  There was a question about the recording of the dues.  The President  will issue receipts until a treasurer is elected.

Ball:  No chairperson.  Ed will send out a notice that we need people to step up soon.

Brush Truck:  Committee will meet Tuesday night.

Golf Tournament:  Annie stated it is scheduled for September 16.  She is looking for someone to learn the ropes and take over for her next year.

Ambulance Committee:  RFP posted, due Feb. 15th.   Please do not open any mail addressed to the ambulance committee.  Art requested being placed on the  next EC agenda and the next regular meeting agenda.  Discussion about the RFP requirement for maintenance in CT and about the deadline.  Art feels they will be receiving plenty of bids. 7.  Unfinished business/general orders:

a. Computer Software/Hardware:  Alex warned that we need to fix computers, purchase computers and replace copiers.

b.  2013 Budget:  completed

c.  Color Guard:  No report

d.  Gator Upgrades/roof:  Alex made a motion to spend up to $800 for roof and LED upgraded lights that the alternator can handle for the load.  Alan Seconded.   Motion passed Unanimously.

8.  New Business: Alex made a motion, seconded by Mike, to spend up to $120 to upgrade/repair antennas and portables.  Motion passed unanimously.  Mary warns that Matt would like to purchase a new TV  for the Department.  Wendell asked for clarification on fire calls when Engine 2 is “awaiting a crew” . We have no policy that requires this.  Tim Sneller made a motion, seconded by John Christen, to spend up to $99 to frame Engine 2 calendar photo.  Opposed:  Rebecca, Wendell, Jesse.  Abstain:  John Cox, Annie B, Heather, Mary Ann, Biz, Pete.  Motion carried with 8 in favor.  Mike warned to spend up to $2,000 for an on board battery charger for the ambulance. Alan warned for shelving in the “antique” room to display trophies.

Treasurer:  Bill Rundall sent in resignation with regret.  Alan reached out to members for a replacement with no luck, elections were not held as no one was willing to run for the  position.  Alan made a motion to suspend the by-laws (article 3, section 12) until a treasurer is elected and allow the President to act in the absence of a treasurer.  Alex seconded.  Motion passed unanimously.

Meeting adjourned at 9:30pm.

Respectfully Submitted,

Stacey Kabasakalian,  KVFD Secretary

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January 7, 2013

Monthly Meeting                          APPROVED

1/7/13 7:31

Call to Order

Pledge of Allegiance

Moment of Silence Kent

  1. Public Comment – none
  2. Approval of Minutes – motion to approve the minutes with the following change:  Ane Starr’s letter asking to be on Veteran’s Status was not read, therefore, Tim Limbos was not nominated for Communications Officer. Motion made by Rebecca Trautmann, seconded by Jim Canning.  Motion carried unanimously.
  3. Correspondence – a number of donation notes were read, thank you notes will be sent by Secretary.  Millerton parade was announced, by a show of hands, membership wishes to participate.  Secretary will RSVP.
  4. Treasurer’s Report – Motion to approve the bills as read made by Scott Harvey, seconded by Tim Limbos.  Motion carried unanimously.
  5. Membership – Request for Veteran’s Status from Dawn Molnar read. Motion to place Dawn on Veteran’s Status as requested made by Mike Petrone, seconded by Leila Erskine.  Motion carried unanimously.  Request for Veteran’s Status from Ane Starr read.  Motion to place Ane on Veteran’s Status as requested made by Kathy McCann, seconded by Stacey Kabasakalian.  Motion carried unanimously.
  6. Old Business-
    1. Computer Software/Hardware – None
    2. Engine 2 Equipment – Motion to spend up to $4500 on equipment made by Gary Hock, seconded by Tim Limbos.   Motion carried unanimously
    3. 2013 Budget – Proposed budget presented to membership by Matt Starr.  Discussion on budget.   Motion to approve the 2013 budget as presented made by Ed Matson, seconded by Mike Petrone.   Motion passed with Pete Bernard, Kathy McCann, Anne Bisenius abstaining.
  7. New Business –
    1. Color Guard- Motion to table until next month made by Alexis Swagemaker, seconded by John Russell.  Motion carried unanimously
    2. Gator Upgrades and Roof – Motion to table until next month made by Tim Limbos seconded by Ed Matson.  Motion passed unanimously.
    3. Elections of Officers-  Motion made that if a position has only one person when nominations are closed, no paper ballot is needed.  Motion made by Mike Petrone, seconded by Jim Canning.  Motion carried unanimously

Recess called by President at 8:32 out of recess at 8:38 Nominations- Chief – Alan Gawel, Eric Epstein, Ed Matson –  Alan elected President- Ed Matson.  Motion made by Tim Limbos for Secretary to cast one ballot for Ed Matson, seconded by Kelly Demers.  Motion carried unanimously. Assistant Chief- Gary Hock.  Motion made by Brian Hunt for Secretary to cast one ballot for Gary Hock. Motion carried unanimously. Assistant Chief – Tim Sneller.  Motion made by Brian Hunt for Secretary to cast one ballot for Tim Sneller. Motion carried unanimously. Ambulance Chief – Mike Petrone.  Motion made by Brian Hunt for Secretary to cast one ballot for Mike Petrone.  Motion carried unanimously. Assistant Ambulance Chief – Mary Ann VanValkenburg.  Motion made by Brian Hunt for Secretary to cast one ballot for Mary Ann VanValkenburg.  Motion carried unanimously. Captain – Alex Limbos, Audra Petrone, John Russell-  Alex elected. Captain – Audra,  John Russell – John elected Lieutenant – Audra, Alexis Swagemaker, Tim Limbos, Brian Hunt – Brian elected Lieutenant- Audra, Alexis, Tim Limbos – Audra elected Secretary – Stacey Kabasakalian.  Motion made for secretary to cast one ballot made by Alan Gawel for Stacey Kabasakalian. Motion carried unanimously. Treasurer – Bill Rundall.  Motion made for Secretary to cast one ballot for Bill Rundall. Motion carried unanimously. Engineer –John Christian.  Motion made for Secretary  to cast one ballot for John Christen. Motion carried unanimously.   Communication Officer – Tim Limbos.  Motion made for Secretary to cast one ballot for Tim L. Motion carried unanimously.

  1. Officer’s  Reports –
    1. Chief’s Report – 14 calls made for December. Stacey and Matt completed an Annual Report and turned in to BOF as requested.  Capital requests for BOS were denied accept for the renaming of Pumper 6 and Engine 1 as reported by Matt.   The LCC 2013 meeting schedule is out.  A Streetwise Officer Class will start 2/21/13 in North Canaan.   There are several projects in the rear building pending (Entry carpets, roof leaks, inside garage door, outside drive).   Alan thanked all for privilege to serve as new Chief and thanked Matt for all his hard work this past year.  Jean Speck made note that election was already held and new officer’s are now in position.   President Ed Matson continued the meeting with 2012 Secretary, Mary Cox, completing meeting minutes.
    2. Ambulance Chief’s Report- Mike reported  43 calls for December 2012.  32 were billable.  For 2012, there were a total of 528 total calls  dispatched, 400 were billable.    EMT refresher course available in Sharon and in Bridgewater.  Landing Zone course in Bridgewater.  Contact Mike or Mary Ann if you are interested in refresher course or  for other information.
  2. Appointed Positions Reports-
    1. Loan Officer – Chairs missing.  Please return.
    2. Arial Truck Committee – One meeting.  They are putting together a list of questions to ask other towns.
    3. Ice Watch –  Bill Rundall reported that tickets are in local stores.  Deadline is February 15, 2013.  Ticket guesses must be  between February 16 and April 30 2013.  Cl & P has committed to installing the anchor for the cable.
    4. Training – Adam Woodward reported FF2 class can be held in Kent if we get enough people.
    5. President asked permission to pay all re-occurring bills, all were in favor.
  3. Committee Reports-
    1. Ambulance Committee- Eric reported for Art that:

Thursday – John Worthington posted the RFP on our web site

Friday –    Legal notice of our RFP posted in the Waterbury Republican

Saturday –  Article on RFP published in the newspaper

Thus far I have received emails from 2 vendors:  PL Custom and LifeLine

  1. Warning of Expenditures – none
  2. Adjournment – 9:39

Respectfully Submitted, Stacey Kabasakalian KVFD Secretary

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January 1 2013, approved

Monthly Meeting                          APPROVED 1/7/13 7:31 Call to Order Pledge of Allegiance Moment of Silence Kent

  1. Public Comment – none
  2. Approval of Minutes – motion to approve the minutes with the following change:  Ane Starr’s letter asking to be on Veteran’s Status was not read, therefore, Tim Limbos was not nominated for Communications Officer. Motion made by Rebecca Trautmann, seconded by Jim Canning.  Motion carried unanimously.
  3. Correspondence – a number of donation notes were read, thank you notes will be sent by Secretary.  Millerton parade was announced, by a show of hands, membership wishes to participate.  Secretary will RSVP.
  4. Treasurer’s Report – Motion to approve the bills as read made by Scott Harvey, seconded by Tim Limbos.  Motion carried unanimously.
  5. Membership – Request for Veteran’s Status from Dawn Molnar read. Motion to place Dawn on Veteran’s Status as requested made by Mike Petrone, seconded by Leila Erskine.  Motion carried unanimously.  Request for Veteran’s Status from Ane Starr read.  Motion to place Ane on Veteran’s Status as requested made by Kathy McCann, seconded by Stacey Kabasakalian.  Motion carried unanimously.
  6. Old Business-
    1. Computer Software/Hardware – None
    2. Engine 2 Equipment – Motion to spend up to $4500 on equipment made by Gary Hock, seconded by Tim Limbos.   Motion carried unanimously
    3. 2013 Budget – Proposed budget presented to membership by Matt Starr.  Discussion on budget.   Motion to approve the 2013 budget as presented made by Ed Matson, seconded by Mike Petrone.   Motion passed with Pete Bernard, Kathy McCann, Anne Bisenius abstaining.
  7. New Business –
    1. Color Guard- Motion to table until next month made by Alexis Swagemaker, seconded by John Russell.  Motion carried unanimously
    2. Gator Upgrades and Roof – Motion to table until next month made by Tim Limbos seconded by Ed Matson.  Motion passed unanimously.
    3. Elections of Officers-  Motion made that if a position has only one person when nominations are closed, no paper ballot is needed.  Motion made by Mike Petrone, seconded by Jim Canning.  Motion carried unanimously

Recess called by President at 8:32 out of recess at 8:38 Nominations- Chief – Alan Gawel, Eric Epstein, Ed Matson –  Alan elected President- Ed Matson.  Motion made by Tim Limbos for Secretary to cast one ballot for Ed Matson, seconded by Kelly Demers.  Motion carried unanimously. Assistant Chief- Gary Hock.  Motion made by Brian Hunt for Secretary to cast one ballot for Gary Hock. Motion carried unanimously. Assistant Chief – Tim Sneller.  Motion made by Brian Hunt for Secretary to cast one ballot for Tim Sneller. Motion carried unanimously. Ambulance Chief – Mike Petrone.  Motion made by Brian Hunt for Secretary to cast one ballot for Mike Petrone.  Motion carried unanimously. Assistant Ambulance Chief – Mary Ann VanValkenburg.  Motion made by Brian Hunt for Secretary to cast one ballot for Mary Ann VanValkenburg.  Motion carried unanimously. Captain – Alex Limbos, Audra Petrone, John Russell-  Alex elected. Captain – Audra,  John Russell – John elected Lieutenant – Audra, Alexis Swagemaker, Tim Limbos, Brian Hunt – Brian elected Lieutenant- Audra, Alexis, Tim Limbos – Audra elected Secretary – Stacey Kabasakalian.  Motion made for secretary to cast one ballot made by Alan Gawel for Stacey Kabasakalian. Motion carried unanimously. Treasurer – Bill Rundall.  Motion made for Secretary to cast one ballot for Bill Rundall. Motion carried unanimously. Engineer –John Christian.  Motion made for Secretary  to cast one ballot for John Christen. Motion carried unanimously.   Communication Officer – Tim Limbos.  Motion made for Secretary to cast one ballot for Tim L. Motion carried unanimously.

  1. Officer’s  Reports –
    1. Chief’s Report – 14 calls made for December. Stacey and Matt completed an Annual Report and turned in to BOF as requested.  Capital requests for BOS were denied accept for the renaming of Pumper 6 and Engine 1 as reported by Matt.   The LCC 2013 meeting schedule is out.  A Streetwise Officer Class will start 2/21/13 in North Canaan.   There are several projects in the rear building pending (Entry carpets, roof leaks, inside garage door, outside drive).   Alan thanked all for privilege to serve as new Chief and thanked Matt for all his hard work this past year.  Jean Speck made note that election was already held and new officer’s are now in position.   President Ed Matson continued the meeting with 2012 Secretary, Mary Cox, completing meeting minutes.
    2. Ambulance Chief’s Report- Mike reported  43 calls for December 2012.  32 were billable.  For 2012, there were a total of 528 total calls  dispatched, 400 were billable.    EMT refresher course available in Sharon and in Bridgewater.  Landing Zone course in Bridgewater.  Contact Mike or Mary Ann if you are interested in refresher course or  for other information.
  2. Appointed Positions Reports-
    1. Loan Officer – Chairs missing.  Please return.
    2. Arial Truck Committee – One meeting.  They are putting together a list of questions to ask other towns.
    3. Ice Watch –  Bill Rundall reported that tickets are in local stores.  Deadline is February 15, 2013.  Ticket guesses must be  between February 16 and April 30 2013.  Cl & P has committed to installing the anchor for the cable.
    4. Training – Adam Woodward reported FF2 class can be held in Kent if we get enough people.
    5. President asked permission to pay all re-occurring bills, all were in favor.
  3. Committee Reports-
    1. Ambulance Committee- Eric reported for Art that:

Thursday – John Worthington posted the RFP on our web site

Friday –    Legal notice of our RFP posted in the Waterbury Republican

Saturday –  Article on RFP published in the newspaper

Thus far I have received emails from 2 vendors:  PL Custom and LifeLine

  1. Warning of Expenditures – none
  2. Adjournment – 9:39

Respectfully Submitted, Stacey Kabasakalian KVFD Secretary

Comments Off on January 1 2013, approved

Filed under Minutes_

Feb 4, 2013

Monthly Meeting                          (approved 3/4/13)
2/4/13
7:31 Call to Order by President Matson
1.  Pledge of Allegiance
Alex made a motion, seconded by Alan to move bookkeeper ‘s report up on  the agenda and to add roll call and treasurer election and possible by-law suspension under new business.to the agenda.  Motion  passed Unanimously.
2.  Public/member comment:  BJ’s offering a special sign up for town employees and fire department members.  Contact John Novella, 203-770-2982 by the end of February for more information.
3.  Approval of Minutes:   Alex made a motion to accept  January minutes, seconded by Veronica Motion passed unanimously.
4.  Correspondence:  many thank you’s were read in thanks for professional response by ambulance and fire crews as well as other correspondence.  Parades will be posted in radio room and announced in spring.
Roll call:  roll call will begin next month when an accurate membership list is available.
5.  Membership:  Alan made a motion to honor Bob Lamb’s request to be placed on Veteran’s Status, with thanks for his many years of  service, seconded by Veronica, motion passed unanimously.    Mark  Hamilton is recommended unanimously by the  Executive  Committee for membership .  He is an EMR . He will be on the agenda for next month for membership to vote.  Heather Hastings was recommended unanimously by the EC for acceptance as a full member.  Alan made a motion to accept Heather, for full membership ,seconded by  Veronica.  Mike Petrone noted that Heather has signed up on regular Thursday nights, there have been low call volumes, but her willingness to be available should count towards her  record.   Motion carried unanimously.
6.  Report of Officers/Committees:
Chief’s Report:  Chief will proceed with looking at selling Hazmat 7.   Chief also stated that OSHA laws are being looked at regarding fire departments.    To address the concern for air pack inspections,  officers will be responsible to see that monthly inspections are completed, Assistant Chief Sneller will be in charge of member fit testing.  Roof in back is being  researched.   The Chief appointed Adam Woodruff to be training officer again this year.  A training calendar will be out soon.  Our LCD representative will continue to be former Chief Matt Starr.  Blue light permits need to be done each year., Chief asks that you put completed forms in his box for approval.    Line Officers will be assigned a night of the week to be responsible for fire calls.    Several courses are coming up including one regarding recruitment.  If anyone is interested, contact Alan for more information.  Tuesday, February 26, there may be a Fire Chief’s meeting held at the  Kent FH.  Chief also shared that the Resident Trooper Program that was cut several years ago is being discussed by the Town.  The  Chief will send out factual information regarding this position.  The Chief asked for a show of hands regarding support for reinstating the State Trooper Program, about half those present were interested.    The Chief read off Fire Calls and alarms for the month and asked those present for comments on the specific calls.  There was discussion about wearing  appropriate PPE according to the scene.  Veronica reminded people to fill out fire run forms completely.
Officer’s Reports:  Tim Sneller reported there will be a smokehouse training on February 17th and a coldwater rescue training on the 24th.  Training officer will send out information.  Fit testing will be done once again in February.  Everyone will need to be done, even if you just had it so that the department can be on a yearly cycle.   Audra provided a training last Thursday, she did not accomplish as much as she hoped due to low numbers present.
Ambulance Chief’s Report:  Mike will try to do the N95 Fit test again .  There were 62 calls in January.  Reminder to complete reports quickly and to get signatures, also to tone specifically for a driver to complete call when needed.  Anyone interested in being a driver to help the ambulance, please contact Mary Ann or Mike.   Mary Ann and Alex attended a Lifequest Defib. training.
Engineer Report:  John Christen said that the hurst tool is being serviced.
Technology Report:  Alex is pricing cost effective printers and copiers and is working on wireless and computer hardware/software.
Quartermaster:  Jesse sent out email about new fire gear.   Please send in form that was emailed about your current turn-out gear.
Records Clerk:  Veronica emailed a summary of points.  If you have questions, please email her.  She is working on fair points.  File audits was started.
Communications:  Tim Limbos was absent, but Alex said that Tim has requested that everyone email their pager numbers to him.
Bookkeeper:  Rita read the bills.  Alex made a motion to pay bills as read, seconded by Alan.  Discussion, Tim Sneller asked about the oil bill for back of building, the renters are paying for their area.  Rita is still getting slips that we do not have record of, specifically at Truevalue and IGA.  There was a question about the recording of the dues.  The President  will issue receipts until a treasurer is elected.
Ball:  No chairperson.  Ed will send out a notice that we need people to step up soon.
Brush Truck:  Committee will meet Tuesday night.
Golf Tournament:  Annie stated it is scheduled for September 16.  She is looking for someone to learn the ropes and take over for her next year.
Ambulance Committee:  RFP posted, due Feb. 15th.   Please do not open any mail addressed to the ambulance committee.  Art requested being placed on the  next EC agenda and the next regular meeting agenda.  Discussion about the RFP requirement for maintenance in CT and about the deadline.  Art feels they will be receiving plenty of bids.
7.  Unfinished business/general orders:
a. Computer Software/Hardware:  Alex warned that we need to fix computers, purchase computers and replace copiers.
b.  2013 Budget:  completed
c.  Color Guard:  No report
d.  Gator Upgrades/roof:  Alex made a motion to spend up to $800 for roof and LED upgraded lights that the alternator can handle for the load.  Alan Seconded.   Motion passed Unanimously.
8.  New Business:
Alex made a motion, seconded by Mike, to spend up to $120 to upgrade/repair antennas and portables.  Motion passed unanimously.
Mary warns that Matt would like to purchase a new TV  for the Department.
Wendell asked for clarification on fire calls when Engine 2 is “awaiting a crew” . We have no policy that requires this.
Tim Sneller made a motion, seconded by John Christen, to spend up to $99 to frame Engine 2 calendar photo.  Opposed:  Rebecca, Wendell, Jesse.  Abstain:  John Cox, Annie B, Heather, Mary Ann, Biz, Pete.  Motion carried with 8 in favor.
Mike warned to spend up to $2,000 for an on board battery charger for the ambulance.
Alan warned for shelving in the “antique” room to display trophies.
Treasurer:  Bill Rundall sent in resignation with regret.  Alan reached out to members for a replacement with no luck, elections were not held as no one was willing to run for the  position.  Alan made a motion to suspend the by-laws (article 3, section 12) until a treasurer is elected and allow the President to act in the absence of a treasurer.  Alex seconded.  Motion passed unanimously.
Meeting adjourned at 9:30pm.
Respectfully Submitted,

Stacey Kabasakalian
KVFD Secretary

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EC 12/12

KVFD EC Meeting
12/17/12  approved January 22, 2013 with changes.

Present:  Rita, Maryann, Scott, Alexis, Veronica, Matt S, John R, Alex, Alan, Stacey, Mike P, Audra

Meeting called to order by the President at 7:15 pm.

Alan announced that Stacey Kabasakalian is Acting Secretary in Mary’s absence tonight.

1. Public and Member Comment:  Alan read a letter from Ane Starr requesting to be placed on Veteran’s Status.  Maryann V. asked about her duties as Communication’s Officer.  Matt Starr does not believe her intent is to resign.

2. Minutes: Motion made by Alex Limbos to accept the minutes a distributed, seconded by Matt Starr. Approved  unanimously.

3. Membership / Personnel: 2 probationary members are up for review, Ryan Forrester and Alexis Swagemaker.  Ryan has not met requirements, he was away on active military duty for about 2 months.  He has conflicts on Monday nights.  He is very interested in being more involved and is making efforts to meet requirements.  Eric is his sponsor.  Ryan could not be present due to work for this meeting.  Motion by Matt to extend his probation, seconded by Alex.  Approved Unanimous.  Alexis Swagemaker has exceeded her requirements of 40 calls, 6 trainings, 6 meetings.  Maryann enjoys working with her.  Alexis does what is asked and then more.  Alan and Matt acknowledged her accomplishments while on probationary status, including FF1, EMT, Q license certifications.  Also, taking on role as Facilities Manager and more.  Motion made by Matt Starr seconded by Mike Petrone to accept Alexis as a full member.  Approved unanimously followed by congratulations.

4. Appointed Positions reports: Alexis asked if there was a request for the boy scouts to change their meeting date, Alan did not receive this information.

5. Officers Reports:
Chief-

Ambulance Chief-  Mike reported a brief meeting with Mary Gawel.  Maryann and mike will follow up.

Assistant Ambulance Chief – Maryann stated that EMS crews could use help from Fire personnel for lift assist and driving medic car.

(Note: Matt Starr left meeting at this time)
Treasurer’s Report- Scott made a motion to transfer remaining balance from savings to checking, seconded by Alex, approved unanimously.
Assistant Chiefs- Discussed the idea of a Visa card to avoid members putting personal money up front.  This does not seem to be a workable solution at this time.

President- Alan discussed the RFP/Bidding process for ambulance.  It was agreed that Alan will ask Art Romano to contact Gary about the newspaper ad and bidding process, also posted on website.  Letters to individual ambulance manufacturers could be sent, there are not very many, according to Alex.  Alan also thanked everyone for their help with the Candlelight Vigil held in memory of the Sandy Hook victims.

6. Old Business:
a.  Audit- The audit presentation needs to be rescheduled.  Everything was sent in, this presentation will be a follow up to be held in January with the new officers.
b. Capitol Plan – Alan suggested emailing the BOF a list of members who had voted in support of our capital plan.
7. New Business:
a. Budget 2013 –  Alex stated that our operating budget remains balanced.  Matt suggested that the new vehicle, to replace HAZMAT 7 be a “Utility” vehicle.  Alan noted that it is key to find out how much money is left over this year.  John R stated that we may have a total of $75,000 left over.  We also have turn out gear to replace.  Ideas on how to do this efficiently was discussed.  The need to address the active interior members gear was expressed by Mike.  Gary stated that Morning Pride gear was the best.  Other departments are just as happy with Jameson, according to Alan.  Cost and quality will be factors to consider.  Rita asked that Alan send her a copy of the documentation of funds transferred from 2012.  Rita inquired about the approval of expenditures.  Alex stated that those members making motions to make purchases should be responsible for checking on the funding available.  Gary stated that officers keep track.  Rita wanted to clarify her role and treasurer’s role.  It was stated that the membership approves expenses, and anyone going over this is responsible.  There is no formalized process for tracking expenditures.  Alex is working on a check sheet for January.  Gary discussed the handling of purchases that were approved but for this year but not spent yet.  Rita will check to see if voucher could be dated now and invoice in January 2013.  Motion made by Alex to accept budget as presented with the addition of $7500 for fire equipment, seconded by Mike.  Approved Unanimously.
b. Investment accounts –   John will make a presentation to members in early 2013 on our investment accounts.  Our Aiken fund is doing well.  He is concerned that the town is looking at this fund as an endowment and not an investment portfolio.  John will look into the wording.  John is interested in talking with the BOF, Alan suggested he wait til after the election.  Alan stated that BOF was fine with our investments last year after it was discussed.
c. Emergency expenditure – Motion made by Mike to authorize expenditure up to $125 for ambulance RFP to be placed in Waterbury Republican for one day.  Seconded by Gary.  Approved  unanimously
Mike made a motion to Authorize Alan to engage our attorney in the event that we do not have a treasurer next year, seconded by Alex, approved unanimously.
A member asked Alan about absentee ballots for the upcoming election.  Alan stated that the bi-laws state that they are not accepted.  Gary and Scott suggest that Alan speak with the Attorney to review policy and have something written up before meeting.
Mike is concerned about a personnel issue that may need to be addressed in the future.
e. Firehouse Software – Alex made a motion to enter into contract with FH Software for up to $1800 per year.   Seconded by Mike.  Gary was concerned with staying with Firehouse software.  Approved unanimously.
Meeting adjourned at 9:20

Respectfully Submitted,

Stacey Kabasakalian
Acting Secretary, KVFD

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EC 12/12

KVFD EC Meeting
12/17/12

Present:  Rita, Maryann, Scott, Alexis, Veronica, Matt S, John R, Alex, Alan, Stacey, Mike P, Audra

Meeting called to order by the President at 7:15 pm.

Alan announced that Stacey Kabasakalian is Acting Secretary in Mary’s absence tonight.

1. Public and Member Comment:  Alan read a letter from Ane Starr requesting to be placed on Veteran’s Status.  Maryann V. asked about her duties as Communication’s Officer.  Matt Starr does not believe her intent is to resign.

2. Minutes: Motion made by Alex Limbos to accept the minutes a distributed, seconded by Matt Starr. Approved  unanimously.

3. Membership / Personnel: 2 probationary members are up for review, Ryan Forrester and Alexis Swagemaker.  Ryan has not met requirements, he was away on active military duty for about 2 months.  He has conflicts on Monday nights.  He is very interested in being more involved and is making efforts to meet requirements.  Eric is his sponsor.  Ryan could not be present due to work for this meeting.  Motion by Matt to extend his probation, seconded by Alex.  Approved Unanimous.  Alexis Swagemaker has exceeded her requirements of 40 calls, 6 trainings, 6 meetings.  Maryann enjoys working with her.  Alexis does what is asked and then more.  Alan and Matt acknowledged her accomplishments while on probationary status, including FF1, EMT, Q license certifications.  Also, taking on role as Facilities Manager and more.  Motion made by Matt Starr seconded by Mike Petrone to accept Alexis as a full member.  Approved unanimously followed by congratulations.

4. Appointed Positions reports: Alexis asked if there was a request for the boy scouts to change their meeting date, Alan did not receive this information.

5. Officers Reports:
Chief-

Ambulance Chief-  Mike reported a brief meeting with Mary Gawel.  Maryann and mike will follow up.

Assistant Ambulance Chief – Maryann stated that EMS crews could use help from Fire personnel for lift assist and driving medic car.

(Note: Matt Starr left meeting at this time)
Treasurer’s Report- Scott made a motion to transfer remaining balance from savings to checking, seconded by Alexis, approved unanimously.
Assistant Chiefs- Discussed the idea of an ATM card to avoid members putting personal money up front.  This does not seem to be a workable solution at this time.

President- Alan discussed the RFP/Bidding process for ambulance.  It was agreed that Alan will ask Art Romano to contact Gary about the newspaper ad and bidding process, also posted on website.  Letters to individual ambulance manufacturers could be sent, there are not very many, according to Alex.  Alan also thanked everyone for their help with the Candlelight Vigil held in memory of the Sandy Hook victims.

6. Old Business:
a.  Audit- The audit presentation needs to be rescheduled.  Everything was sent in, this presentation will be a follow up to be held in January with the new officers.
b. Capitol Plan – Alan suggested emailing the BOF a list of members who had voted in support of our capital plan.
7. New Business:
a. Budget 2013 –  Alex stated that our operating budget remains balanced.  Matt suggested that the new vehicle, to replace HAZMAT 7 be a “Utility” vehicle.  Alan noted that it is key to find out how much money is left over this year.  John R stated that we may have a total of $75,000 left over.  We also have turn out gear to replace.  Ideas on how to do this efficiently was discussed.  The need to address the active interior members gear was expressed by Mike.  Gary stated that Morning Pride gear was the best.  Other departments are just as happy with Jameson, according to Alan.  Cost and quality will be factors to consider.  Rita asked that Alan send her a copy of the documentation of funds transferred from 2012.  Rita inquired about the approval of expenditures.  Alex stated that those members making motions to make purchases should be responsible for checking on the funding available.  Gary stated that officers keep track.  Rita wanted to clarify her role and treasurer’s role.  It was stated that the membership approves expenses, and anyone going over this is responsible.  There is no formalized process for tracking expenditures.  Alex is working on a check sheet for January.  Gary discussed the handling of purchases that were approved but for this year but not spent yet.  Rita will check to see if voucher could be dated now and invoice in January 2013.  Motion made by Alex to accept budget as presented with the addition of $7500 for fire equipment, seconded by Mike.  Approved Unanimously.
b. Investment accounts –   John will make a presentation to members in early 2013 on our investment accounts.  Our Aiken fund is doing well.  He is concerned that the town is looking at this fund as an endowment and not an investment portfolio.  John will look into the wording.  John is interested in talking with the BOF, Alan suggested he wait til after the election.  Alan stated that BOF was fine with our investments last year after it was discussed.
c. Emergency expenditure – Motion made by Mike to authorize expenditure up to $125 for ambulance RFP to be placed in Waterbury Republican for one day.  Seconded by Gary.  Approved  unanimously
Mike made a motion to Authorize Alan to engage our attorney in the event that we do not have a treasurer next year, seconded by Alex, approved unanimously.
A member asked Alan about absentee ballots for the upcoming election.  Alan stated that the bi-laws state that they are not accepted.  Gary and Scott suggest that Alan speak with the Attorney to review policy and have something written up before meeting.
Mike is concerned about a personnel issue that may need to be addressed in the future.
e. Firehouse Software – Alex made a motion to enter into contract with FH Software for up to $1800 per year.   Seconded by Mike.  Gary was concerned with staying with Firehouse software.  Approved unanimously.
Meeting adjourned at 9:20

Respectfully Submitted,

Stacey Kabasakalian
Acting Secretary, KVFD

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EC meeting 12/17/12

KVFD EC Meeting
12/17/12

Present:  Rita, Maryann, Scott, Alexis, Veronica, Matt S, John R, Alex, Alan, Stacey, Mike P, Audra

Meeting called to order by the President at 7:15 pm.

Alan announced that Stacey Kabasakalian is Acting Secretary in Mary’s absence tonight.

1. Public and Member Comment:  Alan read a letter from Ane Starr requesting to be placed on Veteran’s Status.  Maryann V. asked about her duties as Communication’s Officer.  Matt Starr does not believe her intent is to resign.

2. Minutes: Motion made by Alex Limbos to accept the minutes a distributed, seconded by Matt Starr. Approved  unanimously.

3. Membership / Personnel: 2 probationary members are up for review, Ryan Forrester and Alexis Swagemaker.  Ryan has not met requirements, he was away on active military duty for about 2 months.  He has conflicts on Monday nights.  He is very interested in being more involved and is making efforts to meet requirements.  Eric is his sponsor.  Ryan could not be present due to work for this meeting.  Motion by Matt to extend his probation, seconded by Alex.  Approved Unanimous.  Alexis Swagemaker has exceeded her requirements of 40 calls, 6 trainings, 6 meetings.  Maryann enjoys working with her.  Alexis does what is asked and then more.  Alan and Matt acknowledged her accomplishments while on probationary status, including FF1, EMT, Q license certifications.  Also, taking on role as Facilities Manager and more.  Motion made by Matt Starr seconded by Mike Petrone to accept Alexis as a full member.  Approved unanimously followed by congratulations.

4. Appointed Positions reports: Alexis asked if there was a request for the boy scouts to change their meeting date, Alan did not receive this information.

5. Officers Reports:
Chief-

Ambulance Chief-  Mike reported a brief meeting with Mary Gawel.  Maryann and mike will follow up.

Assistant Ambulance Chief – Maryann stated that EMS crews could use help from Fire personnel for lift assist and driving medic car.

(Note: Matt Starr left meeting at this time)
Treasurer’s Report- Scott made a motion to transfer remaining balance from savings to checking, seconded by Alexis, approved unanimously.
Assistant Chiefs- Discussed the idea of an ATM card to avoid members putting personal money up front.  This does not seem to be a workable solution at this time.

President- Alan discussed the RFP/Bidding process for ambulance.  It was agreed that Alan will ask Art Romano to contact Gary about the newspaper ad and bidding process, also posted on website.  Letters to individual ambulance manufacturers could be sent, there are not very many, according to Alex.  Alan also thanked everyone for their help with the Candlelight Vigil held in memory of the Sandy Hook victims.

6. Old Business:
a.  Audit- The audit presentation needs to be rescheduled.  Everything was sent in, this presentation will be a follow up to be held in January with the new officers.
b. Capitol Plan – Alan suggested emailing the BOF a list of members who had voted in support of our capital plan.
7. New Business:
a. Budget 2013 –  Alex stated that our operating budget remains balanced.  Matt suggested that the new vehicle, to replace HAZMAT 7 be a “Utility” vehicle.  Alan noted that it is key to find out how much money is left over this year.  John R stated that we may have a total of $75,000 left over.  We also have turn out gear to replace.  Ideas on how to do this efficiently was discussed.  The need to address the active interior members gear was expressed by Mike.  Gary stated that Morning Pride gear was the best.  Other departments are just as happy with Jameson, according to Alan.  Cost and quality will be factors to consider.  Rita asked that Alan send her a copy of the documentation of funds transferred from 2012.  Rita inquired about the approval of expenditures.  Alex stated that those members making motions to make purchases should be responsible for checking on the funding available.  Gary stated that officers keep track.  Rita wanted to clarify her role and treasurer’s role.  It was stated that the membership approves expenses, and anyone going over this is responsible.  There is no formalized process for tracking expenditures.  Alex is working on a check sheet for January.  Gary discussed the handling of purchases that were approved but for this year but not spent yet.  Rita will check to see if voucher could be dated now and invoice in January 2013.  Motion made by Alex to accept budget as presented with the addition of $7500 for fire equipment, seconded by Mike.  Approved Unanimously.
b. Investment accounts –   John will make a presentation to members in early 2013 on our investment accounts.  Our Aiken fund is doing well.  He is concerned that the town is looking at this fund as an endowment and not an investment portfolio.  John will look into the wording.  John is interested in talking with the BOF, Alan suggested he wait til after the election.  Alan stated that BOF was fine with our investments last year after it was discussed.
c. Emergency expenditure – Motion made by Mike to authorize expenditure up to $125 for ambulance RFP to be placed in Waterbury Republican for one day.  Seconded by Gary.  Approved  unanimously
Mike made a motion to Authorize Alan to engage our attorney in the event that we do not have a treasurer next year, seconded by Alex, approved unanimously.
A member asked Alan about absentee ballots for the upcoming election.  Alan stated that the bi-laws state that they are not accepted.  Gary and Scott suggest that Alan speak with the Attorney to review policy and have something written up before meeting.
Mike is concerned about a personnel issue that may need to be addressed in the future.
e. Firehouse Software – Alex made a motion to enter into contract with FH Software for up to $1800 per year.   Seconded by Mike.  Gary was concerned with staying with Firehouse software.  Approved unanimously.
Meeting adjourned at 9:20

Respectfully Submitted,

Stacey Kabasakalian
Acting Secretary, KVFD

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