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KVFD EC Meeting 11/19/12

KVFD EC Meeting
11/19/12

Meeting called to order by the President at 7:00 pm.

1. Public and Member Comment: Tim Limbos would like to be sure that members activity is entered and up to date. Tim Limbos believes that all members who are hazmat operational should be fit tested. Caralee inquired if sponsors are notified when when their sponsorees are due for their one year review. At this time they are not.

2. Minutes: Motion made by Mike Petrone to accept the minutes a distributed, seconded by Tim Sneller. Approved unanimously.

3. Membership /  Personnel: Motion made by John Russell the the EC to add the sponsor checklist he presented to the application packet, seconded by Mike petrone. Approved unanimously.

4. Appointed Positions reports: Juniors are working on the trailer and will be doing the parade of lights. Motion made by Audra to appoint Veronica to the Juniors Advisory Board, seconded by Tim S. Approved unanimously. Motion made by Mike to appoint Alex to the Juniors Advisory Board, seconded by Tim S. Approved unanimously. Alexis reported there is garbage and cardboard dumpsters out back for department use. (not personal use) John Gleason has been working on the lights. She would like the officers to encourage people to clean up after themselves. Motion made by Matt to not allow the Riverview Condo Association to use the firehouse meeting room, seconded by Mike. Approved unanimously.

5. Officers Reports:

a. Chief- Matt met with CL&P in July about their response time. Matt has put in an       application with inland wetlands committee for the rear building driveway. Motion made by Matt to pay $100 for the application fee as an emergency expenditure as the fee was not waived, seconded by Mike. Approved unanimously. Matt attended the town budget meeting. He reviewed the changes asked for with the EC. There was discussion of taking our money out of the capital plan and putting it into a grant. Matt has concern that could change as new town committee members come in. Matt suggests we look into new gear vendors and seeing what is out there. Our current gear is coming up for inspection and/or replacement. There was concern from the Safety Officer that three members went to Kent School to investigate smoke. Matt is looking into it.

 

b. Assistant Chiefs- Gary attended the NMAC meeting. There was a presentation by the Litchfield County Coordinators. When using the New Milford smokehouse someone need to attend the propane tank at all times. Next line officers meeting will be the 26th at 8:00pm.

 

c. Lieutenants- Alex reported there is a new charger for the sawzall.

d. Engineer- Gary updated on R8 repairs. Eric reported that he contacted D&S about snow tires for the ambulance. He will schedule B4 and B3 for items need to be repaired.

e. Ambulance Chief- There is a bill from Vintec that Mike is concerned has not been paid. The member did not meet the requirements for the fd to pay the bill. Alan and Mike will contact the member and Vintec.There were 36 calls for the month. Lifepac is out of service.

6. Old Business:
a. Ambulance Committee- Art presented the new ambulance specs and proposals for funding. Art and Eric will send the document to the membership for review.
b. Audit- the 9-90 was prepared and filed. We will get a resenton from Tracy’s office on their audit findings.
c. Email / Internet / Computers- Alex will schedule a representative for the cloud to come out and give a presentation.
d. Rear building- Alan contacted the proposed new renter via email to inform him he we could not rent to him at this time. There was discussion on the rear building roof.

7. New Business:
a. Paid Staff- There was discussion of hiring a paid treasurer. Motion made by Mike to move forward with the cloud, seconded by Alex. Approved unanimously.
b. Radio room equipment- none
c. Capital equipment plan- Will be discussed at line officers meeting.
d. Budget workshop- Will be held this Sunday at 7:00 pm.

Meeting adjourned at 9:34 pm

Respectfully Submitted,

Mary Cox
Secretary KVFD

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KVFD Special EC Meeting 9/19/12

KVFD Special EC Meeting
9/19/12

Meeting called to order by President at 7:30 pm.

1. Public and Member Comments: Mary Ann V. stated she is speaking as a member and as an officer. She has concern that procedure was not followed with the situation concerning Lynn and that Lynn was not given a chance to tell her side. Mary Ann feels the situation needed to be addressed before action was taken. Alan clarified that no discipline has been taken up to this point.

2. Minutes: Motion made by Tim Sneller to approve the minutes as distributed, seconded by Audra Petrone. Approved unanimously.

3. Membership/Personnel (possible executive session): Cynthia Barksdale was in for her one year review. Cynthia received a six month extension. Dan K. was also in for his one year review. Motion made by Alex L. for Dan to come off probation and become a full member, seconded by Matt S. Approved unanimously.

4. Excess of Authority Complaint: Lynn W. has concern that the Chief’s email sent to Lynn was stripping her of her membership rights. She also has concern that she is no longer recieving texts from LCD. Matt stated that as Chief, he or any other Command Officer, need to know in what capacity a member is responding. His concern is that Lynn is using LCD texts and the FD pager for personal business and not as an emergency responder. He feels it is a conflict of interest per the KVFD policies. Matt is concerned she did not take the photo down as requested and that the state statute dictates IC has the right to control who is at a scene. Lynn stated that no one spoke to her at the 9/2/12 call requesting her to leave the scene and therefore she did not disobey any orders. Matt feels it is not clear when she is on a scene as to what manner she she is there for. Lynn stated she has been an emergency member for 21 years and is FF2 certified, 8 of which she has been a reporter. The EC members had a chance to speak and ask questions. Alan stated what our by-laws cover on the subject of suspension and that Matt’s email to Lynn did not mention suspension. Alan feels there is a need to look at the conflict of interest aspect. Lynn feels it is not possible to respond as an emergency member, then as a reporter and that the two would have to be separate. Matt feels she should not be an emergency responder if she reports. Motion made by Joe B. that there was excess of authority by the Chief regarding the email sent to Lynn, seconded by Mike P.. Motion fails with Mike P. and Joe B.voting yes, Gary H. and Alan G. abstaining and Scott H., Matt S.,  Mary C., Audra P., Tim S. and Alex L. voting no. In closing Alan requests to Lynn that she not respond to emergency calls while the potential conflict of interest is looked at.

5. Officers Reports:
a. Chiefs report- The SERT drill is this Sunday in Canaan. Rescue 8 is still out being worked on. Eric will be looking into the PTO replacement.
b. Lieutenants report- Alex reported that the Engine checklists have been updated.
c. Engineers report- Eric reported that Hazmat 7 will be looked at.
d. Technology Officers report- John looked into a computer for rescue 8. He recommends we stay with a regular laptop which is about half the cost of a tuff book. He suggest a mobile hotspot for wi-fi. Matt feels it is important to keep with a tuff book for the durability in the field.

OSHA will be at the October 15th EC meeting at 6:00 to give a presentation.

Meeting adjourned at 10:05 pm.

Respectfully submitted,

Mary Cox
Secretary KVFD

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KVFD Special EC Meeting 9/10/12

KVFD Special EC Meeting 9/19/12

KVFD Special EC Meeting
9/19/12

Meeting called to order by President at 7:30 pm.

1. Public and Member Comments: Mary Ann V. stated she is speaking as a member and as an officer. She has concern that procedure was not followed with the situation concerning Lynn and that Lynn was not given a chance to tell her side. Mary Ann feels the situation needed to be addressed before action was taken. Alan clarified that no discipline has been taken up to this point.

2. Minutes: Motion made by Tim Sneller to approve the minutes as distributed, seconded by Audra Petrone. Approved unanimously.

3. Membership/Personnel (possible executive session): Cynthia Barksdale was in for her one year review. Cynthia received a six month extension. Dan K. was also in for his one year review. Motion made by Alex L. for Dan to come off probation and become a full member, seconded by Matt S. Approved unanimously.

4. Excess of Authority Complaint: Lynn W. has concern that the Chief’s email sent to Lynn was stripping her of her membership rights. She also has concern that she is no longer recieving texts from LCD. Matt stated that as Chief, he or any other Command Officer, need to know in what capacity a member is responding. His concern is that Lynn is using LCD texts and the FD pager for personal business and not as an emergency responder. He feels it is a conflict of interest per the KVFD policies. Matt is concerned she did not take the photo down as requested and that the state statute dictates IC has the right to control who is at a scene. Lynn stated that no one spoke to her at the 9/2/12 call requesting her to leave the scene and therefore she did not disobey any orders. Matt feels it is not clear when she is on a scene as to what manner she she is there for. Lynn stated she has been an emergency member for 21 years and is FF2 certified, 8 of which she has been a reporter. The EC members had a chance to speak and ask questions. Alan stated what our by-laws cover on the subject of suspension and that Matt’s email to Lynn did not mention suspension. Alan feels there is a need to look at the conflict of interest aspect. Lynn feels it is not possible to respond as an emergency member, then as a reporter and that the two would have to be separate. Matt feels she should not be an emergency responder if she reports. Motion made by Joe B. that there was excess of authority by the Chief regarding the email sent to Lynn, seconded by Mike P.. Motion fails with Mike P. and Joe B.voting yes, Gary H. and Alan G. abstaining and Scott H., Matt S.,  Mary C., Audra P., Tim S. and Alex L. voting no. In closing Alan requests to Lynn that she not respond to emergency calls while the potential conflict of interest is looked at.

5. Officers Reports:
a. Chiefs report- The SERT drill is this Sunday in Canaan. Rescue 8 is still out being worked on. Eric will be looking into the PTO replacement.
b. Lieutenants report- Alex reported that the Engine checklists have been updated.
c. Engineers report- Eric reported that Hazmat 7 will be looked at.
d. Technology Officers report- John looked into a computer for rescue 8. He recommends we stay with a regular laptop which is about half the cost of a tuff book. He suggest a mobile hotspot for wi-fi. Matt feels it is important to keep with a tuff book for the durability in the field.

OSHA will be at the October 15th EC meeting at 6:00 to give a presentation.

Meeting adjourned at 10:05 pm.

Respectfully submitted,

Mary Cox
Secretary KVFD

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KVFD Special EC Meeting 9/19/12

KVFD Special EC Meeting
9/19/12

Meeting called to order by President at 7:30 pm.

1. Public and Member Comments: Mary Ann V. stated she is speaking as a member and as an officer. She has concern that procedure was not followed with the situation concerning Lynn and that Lynn was not given a chance to tell her side. Mary Ann feels the situation needed to be addressed before action was taken. Alan clarified that no discipline has been taken up to this point.

2. Minutes: Motion made by Tim Sneller to approve the minutes as distributed, seconded by Audra Petrone. Approved unanimously.

3. Membership/Personnel (possible executive session): Cynthia Barksdale was in for her one year review. Cynthia received a six month extension. Dan K. was also in for his one year review. Motion made by Alex L. for Dan to come off probation and become a full member, seconded by Matt S. Approved unanimously.

4. Excess of Authority Complaint: Lynn W. has concern that the Chief’s email sent to Lynn was stripping her of her membership rights. She also has concern that she is no longer recieving texts from LCD. Matt stated that as Chief, he or any other Command Officer, need to know in what capacity a member is responding. His concern is that Lynn is using LCD texts and the FD pager for personal business and not as an emergency responder. He feels it is a conflict of interest per the KVFD policies. Matt is concerned she did not take the photo down as requested and that the state statute dictates IC has the right to control who is at a scene. Lynn stated that no one spoke to her at the 9/2/12 call requesting her to leave the scene and therefore she did not disobey any orders. Matt feels it is not clear when she is on a scene as to what manner she she is there for. Lynn stated she has been an emergency member for 21 years and is FF2 certified, 8 of which she has been a reporter. The EC members had a chance to speak and ask questions. Alan stated what our by-laws cover on the subject of suspension and that Matt’s email to Lynn did not mention suspension. Alan feels there is a need to look at the conflict of interest aspect. Lynn feels it is not possible to respond as an emergency member, then as a reporter and that the two would have to be separate. Matt feels she should not be an emergency responder if she reports. Motion made by Joe B. that there was excess of authority by the Chief regarding the email sent to Lynn, seconded by Mike P.. Motion fails with Mike P. and Joe B.voting yes, Gary H. and Alan G. abstaining and Scott H., Matt S.,  Mary C., Audra P., Tim S. and Alex L. voting no. In closing Alan requests to Lynn that she not respond to emergency calls while the potential conflict of interest is looked at.

5. Officers Reports:
a. Chiefs report- The SERT drill is this Sunday in Canaan. Rescue 8 is still out being worked on. Eric will be looking into the PTO replacement.
b. Lieutenants report- Alex reported that the Engine checklists have been updated.
c. Engineers report- Eric reported that Hazmat 7 will be looked at.
d. Technology Officers report- John looked into a computer for rescue 8. He recommends we stay with a regular laptop which is about half the cost of a tuff book. He suggest a mobile hotspot for wi-fi. Matt feels it is important to keep with a tuff book for the durability in the field.

OSHA will be at the October 15th EC meeting at 6:00 to give a presentation.

Meeting adjourned at 10:05 pm.

Respectfully submitted,

Mary Cox
Secretary KVFD

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KVFD Monthly Meeting 9/4/12

KVFD Monthly Meeting
9/4/12

President called the meeting to order at 7:36 pm.

Motion made by Lynn Worthington to add Communication on the agenda under New Business, seconded by Mike Petrone. Approved unanimously with Mary Gawel abstaining.

1. Public Comment: none

2. Correspondence: Alan read an email from Bonnie Bevans stating concerns of noise and that she needs to step down as an emergency member due to a busy schedule. Donations read in memory of Ed Matson. Alan mentioned Tony Amons resignation email and stated that all members received the email but if they want a hard copy to see the secretary.

3. Approval of Minutes: Motion made by Tim Limbos to accept the minutes as corrected, seconded by Brian Hunt. Approved unanimously with Stacy K., Annie B. and Jean S. abstaining.

4. Treasurer Report: Motion made by Scott Harvey to approve the bills as read, seconded by Tim Sneller. Approved unanimously.

5. Membership: Lynn Worthington was sent an email by the Chief that she feels was not appropriate. She stated she feels the Chief overstepped his authority and believes he is preventing her from doing non-emergency work. She believes he does not have a right to treat a member that way. She asks that the membership tell the Chief to follow the disciplinary procedures outlined in the Department’s governing documents. There were two new Junior member applications approved by the Junior Advisory Board and Juniors. Motion made by Brian H. to make Brittney Pinette a junior member, seconded by Lynn W. Approved unanimously with Alexis S. and Mary G. abstaining. Motion made by Brian H. to make Jennifer Petrone a junior member, seconded by Lynn W. Approved unanimously with Mary G. abstaining.

6. Old Business:
a. Rear Building- Motion made by Gary H. to go into executive session at 8:09 pm, seconded by Tim L. Approved unanimously. Motion made by Tim L. to come out of executive session at 8:35 pm, seconded by Tim S. Approved unanimously. Motion made by Matt Starr for the EC to have authorization to negotiate and execute a rental agreement with George Beylarian consistent with Attorney Manasse’s agreement, seconded by Audra P. approved unanimously with Dean  A., Wendell S., Alexis S., John W. and Tim Sneller abstaining. Peter Woytuk emailed the President on Saturday asking to put a sculpture out front for the weekend. The Chief and Alan stated that they are able to that with prior approval which they got.
b. Computer Software and Hardware- Contact John W. if you have questions pertaining to the wi-fi.  Matt and Mike will be emailing John about upgrading the tuff book on the ambulance and one for Rescue 8.
c. New Boat and Trailer- Motion made by Matt Starr to table New Boat and Trailer, seconded by Tim Limbos. Approved unanimously.
d. Command Vehicle- Motion made by Matt Starr to table Command Vehicle, seconded by Stacy K. Approved unanimously.

7. New Business:
a. Special Election for Captain- The President has received and accepted Tony Amon’s resignation. John Russell and Audra Petrone were nominated and nominations closed by the president.  There was a total of 29 voters. John Russell wins with 16 votes. Audra Petrone had 12 votes and there was 1 abstention.
b. Juniors By-Laws- Lynn will be emailing the membership a copy of the proposed by-laws changes. please contact the Junior Advisory Board if there is any issues before the next meeting.
c. Boat Equipment- Motion made by Tim Limbos to spend up to $250 for  boat equipment, seconded by Matt Starr. Approved unanimously.
d. Engine 2 Equipment- nothing at this time.
e. Tents- A situation with the tents arose. the EC feels it is no longer safe or appropriate to loan the tents any longer. John W. asked if it would be possible to warn other organizations that we will no longer be loaning them so they can make other arrangements for the immediate future. Matt stated the tents are in disrepair and the last time they were loaned they were stolen and it took much time to get them back. He also stated he believes they are a liability issue. Lynn is concerned that we get an annual donation from an organization who has borrowed them in the past.
f. Communication- Motion made by Lynn Worthington that the membership of KVFD ask Fire Chief Matt Starr to rescind the statement made to Lynn Worthington on September 2 via email to relinquish her rights as an emergency memeber and to refrain from any non-emergency work such as the web site. She does not agree to his requests and he needs to retract the email sent to the membership regarding her emergency response. He is to send an email to this effect, so it is in writing, seconded by John Worthington. Motion fails. 9- yes, 10- no, 8- abstentions. There was a question if the Chief has a right to do this. Alan reviewed the by-laws pertaining to it and stated there is a process to be followed and that Matt’s request to Lynn was intended until the EC can meet on the matter. Matt stated it is a difficult situation and he is not sure how Lynn is responding to calls. He had concern of what he felt was an inappropriate photo posted in the Waterbury Republican taken by Lynn. He asked Lynn to have the photo removed and she responded that she did not feel the photo was inappropriate. Matt stated his email to Lynn was to protect members and patients and mutual aid and that it should be brought  to the EC for review. Lynn feels it does not affect the behind the scenes work she does and she should be able to continue that work but feels she can’t because of Matt’s email. Matt stated his intention was not to take away her rights to do administrative work. He would like her to share the website passcode with the President.

8. Officers Reports:
a. Chiefs Report- There were 21 total calls. 9 Automatic alarms, 3 search and rescues, 1 EMS/CSP assist, 3 wires and trees, 3 MVAs and 2 mutual aids. There are 10 new Q drivers. Thank you to Mary Cox for organizing and John Cox and Adam W. for assisting. BOS- there is no EMD yet, they are still working on it. Matt received the insurance invoice for E2 for last year and this year’s policy. Matt and Mike met with AMC trials rep and Park Police and received the keys from the gates at Bulls Bridge. There is a Cert Drill meeting in Canaan 9/5/12 at &;00pm. Please contact Matt if you would like to attend. There is STOCCS Box training in Warren 9/6/12. The fit test machine will be here on Friday. Please email Matt if you need to be fit tested. The Pumpkin run is October 28th. Matt will be looking for volunteers for traffic detail and an EMS crew. NW Zone meeting was cancelled and rescheduled to a Wednesday in Canaan prior to the Cert drill.The keys for KCS have been changed out for the Knox box. Swiss Phone pagers have arrived. Tim Limbos has been programing them. Officers will be trying them and then they will be distributed as needed. The North Canaan drill is on September 23rd. KLT is looking for fire police assistance with parking.
b. Assistant Chiefs’ Report- On September 23rd at 6:30 pm Fire Matic will be setting our pumps and will be doing training. The air packs have been flow tested.
c. Ambulance Chief Report- There were 49 calls for the month. There will be an EMT/EMR refresher in Torrington. Please let Mike know if you want or need to attend. He is looking to hold a refresher here in January.
d. Engineers report- Rescue 8 may be back tomorrow. HazMAt 7 was inspected. E1 is going out for body work after the 17th of September.
e. Presidents report- The KLT will be putting the electric meters at the fairgrounds in their name and we will pay them for our share of the usage during the fair.
f. Communications Officer- Tim reported there are forms on the side of the communication cabinet to fill out if you need a pager repair.

9. Appointed Positions Reports:
A. Facilities Coordinator- Motion made by Gary Hock to reinstate garbage pick up for one month for under $100, seconded by Alexis Swagemaker. Approved unanimously.

10. Committee Reports:
a. Golf Tournament- The tournament is Monday the 17th. Anne is looking for help that day, please contact her if you are able to help out.

b. Ambulance Committee- They are in the final stages of getting the specs out. Next meeting is this Thursday.

c. Brush Truck Committee- The next meeting is Tuesday.

11. Warning of Expenditures: Tim Limbos warns for a mobile radio for the gator. Stacy K. warns for up to $300 for the brunch. Jean warns for no more than $400 for FHS training. Gary warns for money for maps and binders for the trucks.
Meeting adjourned at 10:41 pm

Respectfully submitted

Mary Cox
Secretary KVFD

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KVFD Monthly Meeting Minutes 8/6/12

KVFD Monthly Meeting
8/6/12

President called the meeting to order at 7:32 pm.

Motion made by Veronica Amarone to add Lieutenant Election to the agenda, seconded by Alexis  Swagemaker. Approved with Matt Starr abstaining.

1. Public Comment: None

2. Correspondence: Eleven notes and donations in memory of Edward Matson were read. Three outside events were read and will be posted in the responder area. Six general donations and one pool fill donation read. Motion made by Tim Limbos to have the Chief as a delegate to the State Representative and his appointed representative as the alternate, seconded by Lynn Worthington, approved unanimously. Alan read an email from Bill Purcell SR, resigning as lieutenant.

3. Minutes: Motion made by Brian Hunt to approve the minutes as distributed with one change from Lynn stating Brian has agreed to be on the Juniors Advisory Board, seconded by Tim Limbos, approved with Alexis Swagemaker abstaining.

4.Treasurer’s Report: The bills were read. Motion made by Scott Harvey to accept the bills as read, seconded by Gary Hock, with a friendly amendment to include 3 VFIS bills, approved with Jean Speck and Anne Bisenius abstaining. Lynn asked when we would be getting a report on the budget. Scott reported hey are working on it but have had some issues with the programs used. Lynn asks that it gets emailed out before next weeks monthly meeting.

5. Membership: None

6. Fair:

a. Insurance- Carnival rides will be covered under the ride company’s insurance policy.

b. Budget- Willy presented the fair budget. Motion made by Willy Gawel to approve the budget as presented, seconded by Tim Sneller, approved unanimously.

Setup will be Monday, Tuesday, Wednesday, with cleanup on Sunday. Please help out! There will be 24 vendors. Mike and Audra could use help with the kids games. Ride bracelets will be all three nights for $20 each.

7. Old Business:
a. Computer Hardware and Software- None.
b. E-2 T-shirts- Motion made by Tim Limbos to purchase by 100 more E-2 t-shirts, seconded by Gary Hock, approved unanimously.
c. FD Signs- Alan got a price from East Coast signs for detour and road closed signs. Motion made by Alex Limbos to spend up to $1400.00 on 6 signs, seconded by Jim Canning, approved with Mike Petrone and Lynn Worthington voting no. John Worthington stated that it is good practice to get more than one quote.
d. Hazmat 7- Matt reported it is expensive for parts and is in need of much work. The Chief would like to use it as a backup to rescue 8 and/or to carry traffic cones and signs.
e. New Boat and Trailer- Matt suggested that it gets tabled until he gets a chance to discuss it with the line officers.
f. Physicals- It was voted down last meeting to have Concentra come in. Cost at Kent Med-Peds could go up significantly if we agree to have them do it. It was suggested that it be a RFP but Matt stated that Concentra is already a set state price. John Russell stated that we have had an agreement in the past with Kent Primary Care and suggested we could look into that. Alan asked for a show of hands to see who is interested in further looking into Concentra, with 13 yeses and 5 nos. The President and Ambulance Chief will discuss and meet with Kent Med-Peds. Matt stated that emergency responders need to get a physical if they are due. Letters will be sent to those who need one.

8. New Business:
a. Special Election for Lieutenant- Alan appointed Mary Ann Vanvalkenburg and Alexis Swagemaker to be counters. Alan read the constitution and SOP on who is eligible to run. Joe Bisenius nominated Tim Limbos. Veronica Limbos nominated Alex Limbos. Jim Shaw nominated John Russell. Each nominated individual declared to the best of their knowledge that they are eligible. Alex Limbos received 12 votes, John Russel received 11, Tim Limbos received 8, with one abstention. Alex Limbos was voted in as Lieutenant.
b. New Member Shirts- Mary Ann would like to spend up to $200 on t-shirts for new members. Motion made by Mary Ann Vanvalkenburg to give t-shirts to new members, seconded by Tony Amon with Joe Bisenius, Matt Starr and John Worthington voting no. Tim Limbos suggested we do a larger order to cut costs.
c. AEDs- Motion made by Alex Limbos to spend up to $3900 for Life Pac CR Plus AEDs with wall mounts. Seconded by Gary Hock approved unanimously.
d. Rescue 8- Tool mounting and upgrades- Motion made by Gary Hock to spend up to $4000 on upgrades for Rescue 8 seconded by Joe Bisenius, approved unanimously.
e. Fire House Signs- Motion made by Matt Starr to spend up to $250 for fire department parking only signs for the dirt lot and no-smoking/alcohol signs for the ball, seconded by Mike Petrone, approved with John Worthington voting no and Brian Hunt abstaining. Matt Starr stated our goal was not to have to put up no parking signs but our insurance says we have to.
f. Recruitment Signs- Maryann got a price of $15 each for KVFD recruitment signs. Motion made by Mary Ann Vanvalkenburg to spend up to $200 on recruitment signs, seconded by Veronica Limbos, approved unanimously. Matt reminded that we have some signs already.
g. Command Vehicle- Matt thinks we need a vehicle to tow the new boat and transport members to trainings and meetings and to do fire department business. Matt warns for a command vehicle and will have numbers next month. Lynn suggested that Matt sends and email to the membership to explain the need for this.
h. Emergency Management Office (relocation from firehouse)- Matt stated that at the time of implementing the EMO the town hall did not have room but possibly does now. He feels that the firehouse is not a good location anymore due to privacy for the EOC and that the firehouse needs the extra space. He recommended that we recommend to the BOS that we have the EMO move to the town hall. Tony disagrees and feels communication is key during an event and the firehouse is the best place for good communication. Bruce Adams was present and reported that it is not possible and that the EMO belongs in the firehouse and the BOS unanimously agrees it will not be able to move to the town hall.

9. Officer Reports:
a. Chief- Matt reported there were 11 automatic alarms, 1 structure fire, 1 search and rescue, 3 EMS/CSP assists, 6 wires/trees, 10 MVAs, 2 brush fires/illegal burns, and 1 hazmat, for a total of 35 calls. The LCD meeting was cancelled, he was unable to attend Litchfield County Chiefs meeting, NW Zone was cancelled and then rescheduled and he could not attend. Matt reported that CIRMA will cover us only while a call is still ongoing, once a call is terminated there is no coverage. CIRMA is willing to come out and give a presentation. Bruce state that they will cover whatever an officer calls members in for, even if it’s a work detail. A  CIRMA representative suggested that we put all our jobs and duties in writing and give the list to the town. We have an accidental sickness policy with VFIS. Matt would like to be sure that the IGA will get a thank you for their roast beef donation to the ball. Thank you to Jim and Brian for covering the fireworks detail and thanks to all that helped at touch-a-truck and the wet down. There will be a meeting on 8/8/12 at 2:00 pm regarding Bulls Bridge. The Knox boxes were installed on E-2 and E-5.
b. Assistant Chief- Gary reported the rear tank fill is not being done now on E-1.
c. Ambulance Chief- Mike reported there were 60 calls this month. There will be an EMT class in New Milford starting in September, it can be used an EMR bridge course. Mike has one jump kit available, let him know if you are interested. Tim Limbos will be attending a long term care meeting at The Kent. Mary Ann thanks new people for stepping up to help.
d. Engineer- Eric reports that Rescue 8 will be getting its annual service and DOT inspection. He will be getting a quote for ambulance work. Items on the whiteboard are being taken care of by Eric.
e. Communications- Tim asks you let him know if you have any pager issues, he has been working on reprogramming. He states the radio cabinet has been broken into, please keep eye out.

10. Appointed Position Reports:
a. Facilities Coordinator- Alexis asks that people clean up after themselves.
b. Juniors- Lynn reports that they are working on by-law and policy changes.

11. Committee Reports:
a. Ball- The net income of the ball was $21513.51. Veronica has agreed to chair again.
b. Golf- Anne Bisenius presented a budget. Motion made by Anne to approve the budget as presented, seconded Tony Amon, approved unanimously. Matt suggested she get a list of top vendors from last year from Scott and Rita and send out letters to them.
c. Restructuring Committee- Lynn is still working on the restructuring committee.

12. Warning of Expenditures: John Worthington warns for computer software and hardware. Tim Limbos warns for anchors for the boat. Gary Hock warned for equipment for E-2 including the toolbox, flare box and one other piece of equipment.

Meeting adjourned at 10:22 pm

Respectfully submitted,
Mary Cox

Secretary KVFD

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7/16/12 EC meeting

KVFD Executive Committee Meeting
7/16/12

Call to order by the president at 7:15 pm.

1. Public and Member Comments: The Chief reported that Veteran member Edward Matson passed away early this morning. Active member Billy Rundall is in New Milford Hospital and please pass along your good wishes. Tony reminds everyone that the statewide drill is in two weeks. Veronica reports that the ball brought in $21,623.21 to date.

2. Minutes:  There was one change from Art that the ambulance committee will be sending the specs to vendors. Motion made by Audra Petrone to accept the change in the minutes made by Art, seconded by Matt Starr. Approved unanimously. Motion made by Matt Starr to accept the minutes as corrected, seconded by Audra Petrone. Approved with one no vote by Tony Amon.

3. Membership/Personnel (possible executive session): Heather Hasting was in for her one year review. Heather stated that she has had a busy schedule and voiced some concerns and passed them along to the EC. The Secretary will send a list of the requirements she needs to fulfill. Motion made by Matt Starr to extend Heather’s probation by six months, seconded by Gary Hock. Approved unanimously. Brian Butler was also in for his one year review. Brian is an associate member from GVFD. Brian was informed from the Secretary as to what he needs and he will be getting the documents needed. He requests help from his sponsor and a pager to be be better able to attend calls.

4. Engineer Conflicts and Performance (possible executive session): Matt stated that we shifted work to different vendors. Gary has a list for Eric. In doing so it showed a possible conflict with Eric getting prices given his current employers. The conflict is stated in our policies and was brought to our attention by our auditor. Eric stated there was some confusion in communication in how the work was being taken care of earlier in the year. Eric has no problem taking over and getting quotes. Alan read the conflict of interest policy and explained how it related to Eric being Engineer. The Chief stated that it needs to be disclosed that Eric works for GK and a plan as to how the bids will be handled. Eric acknowledged a potential conflict. Eric will assume getting quotes which will then go Matt. They will open them together and decide. Gary stated that 5 Star does their work in house and he would like it to remain in house. Matt suggested that Eric come forward with the best service and price and they will decide from there. Motion made by Matt Starr that we acknowledge that the Engineer may have a conflict of interest at times and that Eric has agreed that should the need arise he will contact the Chief to review the bids, seconded by Mike Petrone. Approved unanimously. Eric has requested a check sheet of who has been trained and checked off on Engine 2. Matt stated that they are working on one now.

5. Records Clerk Performance: Matt stated concern that he and Stan need up to date and accurate information for OSHA and to do their jobs. He feels it is important to let him know if there is a problem if things get behind. It is very important that members information gets recorded and filed. Jean is waiting on some answers as to how some items need to to be entered. Matt asks that Jean asks for help if she is falling behind or needs answers on any item. Jean stated she would like help entering calls and Jeremy is willing to assist. Jean will continue with entering calls and personnel items, Mary will be entering training, meetings and work details and Stacy will file. FHS was not renewed. Jean will talk Scott Harvey about getting it renewed. Matt stated that everyone who turns in a physical needs to have it keyed in immediately and put in their files. Gary suggested that a KVFD rep meet with Kent Med Peds to discuss our arrangement with them since they are now with Danbury Hospital. Mary suggested we look at the points for Stacy K. since she is an assistant to the Records Clerk and Quartermaster yet does not get the points for the duel jobs.

6. Appointed Positions Reports:
a. Records Clerk- Jean has two members who need to possibly be on the non-emergency list. She will review the policy and discuss it with Matt. Jean stated that the training and run sheets need to be updated to coincide with FHS. Alan suggested she work with the line officers on new forms. Jean said all training needs to have hours with it to be entered properly.

7. Officers Reports:
a. Chief- Matt reported that VFIS has not followed through on some items. Alan stated that they acknowledged that rides at the fair will not be covered. The rides company insurance will be covering us and Alan suggests that each day we double check with the rides company that there is coverage. Alan suggest that we have an EC meeting with VFIS to go over our concerns and coverage with them. Engine 2 training continues and the hope is it will be in service by the end of the week. Emails went out for “A Night For Jason”  and the passing of Ed Matson Jr.
b. Assistant Chiefs- There are last minute items coming in for Engine 2. Nozzles were ordered for E1 and E5. The Knox Box items came in sans the keys. Matt is looking for them.
c. Ambulance Chief- Mike asked where we stand with opening the wi-fi up. Matt stated we need to confirm that it is protected and he is working with John W. on it.

8. Old Business:
a. Statewide Drill- Tony asked for a consensus on who will be able to attend at the monthly meeting. By a show of hands three people said they could. Matt is waiting on a complete EOP from Bruce. Our involvement will be more tabletop than anything. Tony stated that all but one update is done on the EOP and he will get it to Matt. Tony asked that he is cc’ed on information that is distributed via email.
b. Audit- Alan would like the Bookkeeper, Treasurer, Chief Officers, Secretary and the President to meet with the auditors due to the large amount of information there is to be reviewed. Matt asked that an updated list of what the auditors need be went to him.

9. New Business:
a. Juniors Advisors- Leila and Audra resigned as advisors. Brian Hunt agreed to join as an advisor. Motion made by Matt Starr to appoint Brian Hunt as a Junior Advisor, seconded by Mike Petrone. Approved unanimously. Jeremy is working on some changes and will be working with the advisors on the changes. Alan gave our condolences to Jeremy on the passing of his grandfather.

Adjourned at 9:15 pm

Respectfully submitted,

Mary Cox
Secretary KVFD

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KVFD Monthly Meeting 7/2/12

KVFD Monthly Meeting Minutes
7/2/12

President called the meeting to order at 7:30pm.

Pledge of allegiance

Alan Gawel noted that Stacey Kabasakalian is acting secretary during Mary Cox’s
absence.

1. Public comment – Alex Limbos announced the retirement party for Chief Fields.
Anyone interested in the details or tickets, please contact Veronica Limbos.

2. Correspondence – Fireman’s Ball donations from Osborne, Timmins, and Kent
Garden Center were read. A donation in memory of Paul Fink from Doris and
Norman Sandys was read. A thank you and donation from Carolyn MacLeod
was read in memory of Jennie Immordino. A thank you and donation from John
Riney was read.

3. Approval of Minutes – Motion made by Rebecca Trautmann to accept the
minutes as distributed seconded by Mike Petrone. Approved Unanimously.

4. Treasurer Report – Treasurer is out of State. Bookkeeper, Rita Limbos will be
available later in the meeting to make a report. Motion to move the Treasurer’s
Report made by Alex Limbos, seconded by Mike Petrone. Approved
Unanimously.

5. Membership – Matt Barksdale inquired about the status of membership access to
wireless internet during volunteer time for personal work purposes. Alan and
Matt Starr investigated and it is not covered by our insurance, it is a liability
issue. Matt Barksdale would like it addressed quickly. John W. says that
safeguards are available. Tim Limbos asked that members not switch out
batteries for radios from the trucks. If you use a radio, it must be returned.

6. Old Business:
a. computer software and hardware – none
b. Fire Police sign – The Department did not have time to get prices for the
Fire/Police signs. Alex stated that Region 5 may have grant money for
this. Alan asked Alex to look into this. Jean Speck may be able to find
out more on Friday.
c. Hazmat 7 – No update on the sale. Jean stated that North Canaan is
looking for donated expired Hazmat suits for full scale exercise in
September. Tim Limbos made a motion to donate ½ of Kent’s expired
suits if needed, seconded by Brian Hunt. Discussion about the number of
suits available to donate took place. Motion passed, all in favor with
Gwen P and Rebecca Trautmann abstaining.

d. Old boat – no update on the sale.

7. New Business:
a. Mike Petrone made a motion to spend up to $2,000 on pants and shirts for
EMS crews who sign up for shifts. Veronica seconded. Mike suggests
shirts would be polo style, stay flat collar with mic. hook. Mary Ann
mentioned that she received positive comments about Sherman Green’s
professional look on call. Tim Limbos can help with prices for t-shirts.
Approved, all in favor with Jean Speck and Brian Hunt abstaining.
b. Eng 2 wet down (food & T shirts) – July 22, 12 – 3pm. Gary Hock made
a motion for $500 for food, seconded by Tim Sneller. Approved
unanimously. Flyers and PR will be sent to other departments and
throughout the community. Gwen suggested posting on Town’s website.
Lynn Worthington suggested sending invite to BOF and Selectmen. Tim
Limbos had Adam Woodruff “model” a T-shirt that would have Kent
Engine 2 on it (no date or other details). T-shirts cost about $10 each.
Motion made by Tim L. to spend up to $1500 on t-shirts (150 shirts) to be
sold at cost. Joe Bisenius seconded. Discussion: Mary Ann expressed
concern over left over shirts as in past events. Art Romano thinks it is a
great idea but suggests selling them for $15 each. Alex suggested sending
an email to membership to see what the interest is and order
approximately 30 more for the public. Brian Hunt suggested the
membership could pay “at cost” and the public could be more. Tim
Limbos retracted motion and motioned for up to $1000 for approximately
100 shirts to sell at $15 a piece. Seconded by Joe Biseneus. No
discussion. Approved, all in favor with Brian Hunt abstaining.
c. New Boat and Trailer – Tim Sneller made a motion to spend $33,450. to
purchase a boat, trailer, and connector supplies. Seconded by Gary Hock.
Discussion: Joe B. questioned why and where we will use this boat. Alex
asked if it is included in the budget, and it was stated that it is in the
budget for $45,000. First boat was approx. $13,000. Mike Petrone
suggested putting the money toward a new Brush Truck. Willy Gawel
agrees with Joe. Art noted that it is too late to purchase a boat in time for
this season and suggested putting the money toward something else for
now. Some questions were asked on the type of boat took place. Rebecca
suggested that we should have Matt Starr here before making a decision.
Motion to table the vote made by Brian Hunt, seconded by Alex.
Approved unanimously.
d. Member physical/medical (SOP-Policy change) – due to an oversight,
SOP change was not sent out in an email one week prior to vote as
required. SOP was approved by executive committee but SOP 1-10 can
not be voted on tonight. Tim Sneller made a motion to approve changes
to policy recommended by the executive committee regarding physicals.
Sherman Green seconded. Discussion: John W. believes we should
produce an RFP and get the fire department to choose from bids. Rebecca
is against this motion and stated that it should be each individual

member’s choice for physicals. Jean Speck agrees with John about
sending out RFP’s due to the amount of money it would cost. Gwen
agrees with Rebecca. Annette asked for the reasoning for this change.
Gary noted that Concentra does physicals for Sharon FD. Mike said that
liability/workmen’s comp issues are a concern. Alan stated that there is
not a current set of standards for physicians to sign off depending on
member’s duties. Alan believes Concentra and similar companies have a
specific form. Annette commented that these forms could be used for
personal physicians. Anne Biseneus asked if there are concerns with
Workmen’s Comp. Mike suggested that personal physicians may not take
in to consideration the stress level related to our duties and there may not
be a base level for Workmen’s Comp claim. Alex has a form for personal
physicians that he would be willing to share outlining functions of various
members (EMT, Firefighter, etc.). Joe believes that a generic Concentra
type physical would just be to cover OSHA requirements and would not
get into personal information. Mary Ann is interested in Alex’s forms.
Jean suggested getting several department in on the same plan to save
everyone money. Dan Kabasakalian noted that his doctor was unfamiliar
with the firefighter requirements and did research before signing off on
forms. Dan stated that some members may not have insurance, but Alan
said that Kent Med/Peds will do physicals and bill KVFD. Lynn noted
that this is only for interior firefighters, the new proposal will be for all
members. Tim L. would vote for forms to use for personal physicians as
an option. Sherman asked that we determine what the physical is for. In
favor: Sherman Green, Ed Matson, Mike Petrone, Tim Sneller. Opposed:
Dean Ackerman, Anne Bisenius, Leila Erskine, Willy Gawel, Gary Hock,
Brian Hunt, Tim Limbos, Veronica Limbos, Alex Limbos, Annette
Pecora, Gwen Price, Jean Speck, Rebecca Trautmann, Mary Ann
Vanvalkenberg. Abstaining: Matt Barksdale, Adam Woodruff, Audra
Petrone. Motion failed.

(4)Treasurer’s Report – Rita Limbos read bills. Motion made by Tim Limbos
to pay as read. Brian Hunt seconded. Discussion: several bills pertained to the
Ball, including a large bill from the hardware store for a raffle basket (over $400).
The money was allocated from the Ball budget. Approved unanimously.

8. Officer’s Reports: (Chief Matt Starr on vacation)

Assistant Chief’s Reports: Tim Sneller read fire calls. 44 total calls in June. 8
auto alarms, 4 smoke investigations, 4 trail rescues, 1 CO, 20 wires/trees down,
1 Lifestar landing zone, 3 citizen’s assists. Tim also stated that on Monday July
30, 6:30 pm in Sharon, there will be a training for disaster planning drill. Lynn
asked if KVFD is participating in state wide drill. There is no commitment from
line officers for this. Alan stated that we will be involved on some level. John
W. suggested we find out who is interested in participating in at least one of the 2
days. A consenses showed Tim S, Brian and John are interested in participating.

Ambulance Chief- There were 43 calls in June, 30 were billable. Mike put out
an email asking for help plugging in holes in summertime schedule. He also
reported that dog rescue masks were donated by Susan and Bob Schullery. One
of the masks were used 2 days after the purchase. Mike would like Lynn to
follow up with an article with possible pictures with Mrs. Schullery.

9. Engineer- Gary Hock gave Engineer report in the absence of the Engineer.

Communications – Tim Limbos is looking for a good pricing for holsters,
accessories, etc.

Training – Adam Woodruff stated that Engine 2 delivery was later than expected,
so training schedule was moved forward 1 month. Target Safety demo/website
trial period to be announced for training, development, officers, EMS, continuing
education, recerts, interior ff, driving and more. No idea on pricing at this time.
Engine 2 and OSHA quarterly trainings continue. Art Romano will double check
that “Target Safety” meets OSHA requirements. Hazmat recert needed soon as
well as Airborne/bloodborne. Art will schedule with Adam soon. Jean stated that
Emergency Management and DPH would like to see a lot of participation in the
state wide emergency drill. Jean stated that even with the potential absence of
line officers, this training would be a good opportunity at any level.

Safety – Brian Hunt stated that designated safety vests for vehicles are not being
returned. He stated that safety vests should be added to the truck check lists.
Please put vests back on designated trucks. Brian needs sizes to order vests.

President’s Report – Alan discussed the increase cost for insurance. He stated we
are now covered more completely for all we do and we have endorsements added
to insurance. We are now covered to host fair. Willy stated our vendors always
had coverage. John stated that we are not covered under Workmen’s Comp. when
we work the Fair and other events that are non-fire duties. Lynn W asked if we
have coverage for auxillary members and department sanctioned activities. Alan
stated there is a separate accidental insurance policy through VFIS. This policy is
not Workmen’s Comp.

Facilities – Sherman stated that the Town is pleased that we use and maintain
the old ambulance barn, but reminded us to maintain it properly. A window was
recently taken out for training and not replaced.

Juniors – June 11th recruitment at KCS with 8th graders was a success. Lynn
reported that Drew, Eddie and Jeremy did a great job and thanked the crews
who brought the ambulance and Engine 5 over for demo and hands on. Note
that Cassie Worthington is aged out of the Juniors program. Junior Advisors are
needed.

Bookkeeper – Rita L. asked to please write on receipts what the item is for. Also,

please turn in packing slips.

9. Committee Reports
Ambulance Committee – The committee has developed a summary of
recommendations as of July 2. These were handed out. Please give your
feedback as soon as possible.

Truck Committee – Brush truck meeting will be announced soon. Gary Hock
thinks that Eng. 2 will be operational within 2 weeks. Adam will announce a
ladder truck meeting soon.

Ball Committee – Alan thanked the Ball committee. Veronica stated they are still
receiving bills/donations. Please send Veronica your suggestions or comments.

Fair Committee – Willy sent a sign up sheet for fair. Meeting on July 12th, 7pm.
John will help set up email to send out for meeting. No White Elephant (no one
volunteered). Willy will contact Lynn and Town website for publicity. Alex
suggested we let Parks and Rec. know that there is no fireworks (it is on their
website). Lynn will take care of this.

Restructuring – Lynn, Jim Canning and Anne B. are on this committee. Meeting
again on July 11, 5:15.

Golf- Anne B announced she is on track.

10. Warning of expenditures
Mary Ann warns for shirts to be issued to new members.
Alex warns for 2 AED’s (firehouse, Engine 2).
Gary warns for Rescue 8 tool mounting and lighting upgrades
John warns for computer hardware/software
Alan warns for firehouse facility signs
Mary Ann warns for recruitment signs

Meeting adjourned at 9:31

Respectfully Submitted,

Stacey Kabasakalian
Acting Secretary, KVFD

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Special EC Meeting 6/24/12

KVFD Special EC Meeting
6/24/12

Call to order by President at 7:31 pm

1. Public and Member Comments: none

2. Minutes: Motion made by Mike Petrone to accept the minutes as distributed, seconded by Audra Petrone. Approved unanimously.

3. Membership/Personnel (possible executive session) : Chis Fuchs came in for his one year review. The secretary will supply him with a list of documents he needs for his personnel file. He is then able to continue as an associate member.

4. Ambulance Committee: Art Romano reported that the committee has been meeting with vendors. The vendors will be sent the specs of what the committee wants. The committee will be recommending we keep our current ambulance in addition to the new one. They will have a summary for the July monthly meeting. They are looking for a Chevy or GMC for the drive train and the use of diesel fuel as well as a two wheel drive. They will have a recommendation for the department in September.

5. Appointed Positions Reports:
a. Loan Officer- Motion made by Mary Cox to approve Debbie Bain’s written request for a tent during the Summer Sidewalk Sale Days, seconded by Matt Starr. There was discussion on our loan policy and concerns of wear and tear on the equipment. Mary will talk with Alan about possible policy changes.
b. Records Clerk- Jean will be meeting with the Personnel Committee to discuss a few ideas and address some questions.

6. Officers Reports:
a. Chief’s Report- Matt has received our insurance policy invoice. There is a $1234 increase due to large loss and addition of the new truck. He suggests we shop around for prices from other insurance companies for next year. The new engine is still not in service. It should only go out under authorized training.
b. Ambulance Chief’s Report- There have been 226 calls for this year so far. Mike received a letter of complaint from another department which Mike will review with the Chief and Assistant Ambulance Chief.
c. Secretary- The Secretary will not be available to take minutes for the July monthly meeting and asked the EC for a volunteer.
d. Treasurer- Scott asked if Tracy Fillow’s office calls with questions as they do the audit please try to help them out as they are trying to gather information. The Treasurer gathered information from local banks and he would like to meet with Matt, Alan and John Russell to review. Motion made by Matt Starr to open a debit account with Union Savings for a trial with $5000 so we do not need use charge accounts only and have more options for purchases, seconded by Mike Petrone. Approved unanimously.

7. Old Business:
a. Rear Building Rental Agreement (possible Executive Session)- Motion made by Matt Starr to go into executive session at 8:45 pm, seconded by Mike Petrone. Approved unanimously. Motion made by Matt Starr to come out of executive session at 8:53, seconded by Joe Bisenius. Approved unanimously. Motion made by Mike Petrone to authorize the President, Chief and Secretary to execute the commercial lease as presented with changes. Approved unanimously with Matt Starr abstaining.

8. New Business:
a. Statewide Drill- The statewide drill is July 28-29. The first day is tabletop planning and communications planning. The second day we will test our systems to be sure we are prepared. The President, Secretary and Treasurer will be involved. Tony Amon added that day one is pre-plan and day two is the “event” and we will practice what we can.
b. Member Physical SOP/Policy- Matt distributed the proposed changes to the physicals policy. Motion made by Matt Starr to approve the policy change to physicals as presented, seconded by Mike Petrone. Approved unanimously. Motion made by Matt Starr to approve proposed change to SOP 1-10 as presented, seconded by Joe Bisenius. Approved unanimously.

Meeting adjourned at 9:15

Respectfully Submitted,

Mary Cox
Secretary KVFD

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Special EC Meeting 6/3/12

EC Special Meeting

6/3/12

Meeting called to order by the President at 7:30 pm.

1. Public and Member Comments: Tony Amon sent an email with the new NIMS requirements to the line officers. He would like for the officers to review them.

2. Rear Building Negotiations (possible executive session): Motion made at 7:33 pm by Matt Starr to go into executive session and to invite Jim Canning to be present as past President during the previous tenants, seconded by Bill Purcell. Approved unanimously. Motion made at 8:37 pm by Matt Starr to come out of executive session, seconded by Tony Amon. Approved unanimously. Motion made by Tony Amon to authorize funds to do a credit check on the two proposed tenants, seconded by Matt Starr. Approved unanimously.

Meeting Adjourned at 8:39 pm.

Respectfully Submitted,

Mary Cox
Secretary KVFD

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