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EC Meeting 6/18/12

No Meeting

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EC Special Meeting 5/3/12

EC Special Meeting
5/3/12

Meeting called to order by the President at 8:05 pm.

1. Public and Member Comments: none

2. Medical Member Physicals (SOP Change): Motion made by Tim Sneller to table medical member physicals, seconded by Mike Petrone. Approved unanimously.

3. Rear Building Negotiations (possible executive session): Motion made by Tim Sneller to go into executive session at 8:09 pm, seconded by Audra Petrone. Approved unanimously. Motion made by Tim Sneller to come out of executive session at 8:42 pm, seconded by Mike Petrone. Approved unanimously. Motion made by Mike Petrone to authorize expenditures approved by the president for Attorney Manasse regarding the lease, including attachments, seconded by Scott Harvey. Approved unanimously.

Adjourned at 8:44 pm

Respectfully Submitted

Mary Cox
Secretary KVFD

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Draft 6/4/12 Monthly Meeting Mnutes

KVFD Monthly Meeting Minutes
6/4/12

President called the meeting to order at 7:32pm.

Pledge of allegiance

1. Public comment- none

2. Correspondence- Sandy Hook Lobster Fest and Southbury Volunteer Fire Department Block Party invitations were read. A donation and card in memory of Minot Giddings was read. Four letters of thanks were read.

3. Approval of minutes- Motion made by Tony Amon to accept the minutes as distributed with two changes made, seconded by Mike Petrone. The changes were that Dean Ackerman will be working on the heat & AC in the tower building and the water in the rear building and $35,987 to come from the remaining insurance money for Engine 2. Approved Unanimously.

4. Treasurer Report- Bills were read by the Secretary as the Treasurer was unable to attend. Motion made by ALex Limbos to pay the bills as read, seconded by Tim Limbos. Approved unanimously.

5. Membership- A letter from Bill Blank requesting to be put on Veteran status was read. Motion made by Lynn Worthington to accept his resignation with regret and for a letter to be sent to him stating he will be put on Veteran status and thanking him for his years of service, seconded by Alex Limbos. Approved unanimously. Tony Amon has sent an email out regarding a NIMS update. He asks that all members review it. Matt thanked Eric Kaminski, Billy McCann, Will Gawel, Ed Matson, Jeremy Matson, Eddie Tuz and Bill Blank for their work on getting the bell placed. He requested that a letter of thanks be sent to Erik Kaminski.

6. Old Business-

a. computer software and hardware- none

b. mobile radios- Tim Limbos is working on radio reprogramming. Please see him to have your portable re-programed.

c. rear building- Motion made by Tim Limbos to go into executive session at 7:46, seconded by Matt Starr. Approved unanimously. Motion made by Matt Starr to come out of executive session at 8:09, seconded by Tim Sneller. Approved unanimously. Motion made by Matt Starr to Authorize the President, Chief and Secretary to sign the lease agreement with Billy Morrison, AKA Morrison Gallery, and Peter Woytuk upon approval of the EC, seconded by Tony Amon. Approved unanimously.

7. New Business-
a. Hazmat 7- Jean Speck reports she has a place for expired hazmat suits, please do not throw away.
b. Old boat- None.
c. EMS Week- Mary Ann reports EMS week went very well, including school visits. Open house was a success, she thanks all who helped out and the Chief for adding fire side demos. Motion made by Mary Ann Vanvalkenburg to spend up to $650.00 on EMS Week seconded by Matt Starr, approved unanimously. Matt thanks all who helped as well and heard great things about the LifeNet touchdown.
d. T-Shirts- Tim Limbos is still looking into t shirts. Mary Ann has concerns that new members do not have access to KVFD T-shirts.
e. Coolers- 3 coolers were replaced.
f. Car Show- Justin Caroselli presented some ideas for a car show as a possible fundraiser in September. Consensus by show of hands is yes to move forward. Please let Justin know if you would like to help.
g. Engine 1, Nozzles and Rear Tank Fill- Motion made by Gary Hock to spend up to $3,500.00 for 6 new nozzles for Engine 1 and 5 to match Engine 2’s nozzles, seconded by Brian Hunt, approved with Bill Purcell voting no, Alexis Swagemaker, Tony Amon, Mary Ann Van Valkenburg abstaining. Motion made by Gary Hock to spend up to $5,400 on the rear tank fill, seconded by Alex Limbos, approved unanimously.
h. Communication Improvements- Matt reports that LCD is looking for a solution for poor reception on Command 3. Matt contacted AT&T and they said that we could go on their tower for no charge, with a $2,000 application fee and $2,500 for a load test/inter-mod study. It would improve our reception. Motion made by Matt Starr to spend up to $4,500 for application and load test and inter-mod study, seconded by Mike Petrone, approve with Wendell Soul, Tony Amon, and Lynn Worthington voting no.
i. Fire Police Signs- None.

8. Officers’ Reports
a. Chief’s Report- There were 26 total calls- 11 automatic alarms, 1 search and rescue, 2 EMS/CSP assists, 6 wires/trees down, 4 MVAs, 1 brush fire and 1 hazmat call. Matt went to the town budget vote, there was a poor turn out from KVFD. He did not attend Litchfield Co Chiefs. At the Northwest Zone they discussed NIMS 300. Matt and Alan met with Jeff from VFIS, we got approval for carnival rides, muster, and car shows under our insurance policy. Matt and the Engine 2 Committee attended the PA Fire Expo and the final inspection at KME. Matt commends the truck committee for a great inspection. Fireworks coverage is needed for June 16th and July 4th at Club Getaway, Matt will send out an email about it. There is a safe boater course June 12, 13, and 14 at Kenmont. Matt recommends getting Concentra in ASAP to do emergency members physicals.We were invited to attend Brian Robey’s eagle scout award ceremony June 10th at 7:00pm at the Parish Hall.
b. Assistant Chief’s- Hose testing was done, we lost 3 sections of 5 inch hose and some 1 ¾ hose. The 5 inch is covered by insurance and possibly the 1 ¾ hose as well. The next New Milford Area Chief’s meeting is in September. Officers in charge of squads need to let the crews know to blow out dry hydrants.
c. Ambulance Chief- There were 42 total calls dispatched with 33 being billable for the month of May. Mike is continuing to fill crew shifts and thanks all who are helping. Mike warns to spend up to $2,000 to spend on EMS uniforms. Susan Schullery has 0-2 masks to donate which will be stored on rescue 8. Carol Jalbert from Kent Cats is looking to donate money to 0-2 pet masks.
d. Engineer- Engine 1 work is continuing to be done. It needs to go out for body work. Quotes are being collected from Bulls Bridge Auto Body and GK. The ambulance is being worked on as well. Thanks to Gary for helping out.
f. President- Please remember to bring refreshments when it is your month, the secretary sends out an email reminder.

9. Appointed Position’s Reports
a. Loan Officer- Please warn in advance when you want to borrow something.
b. Training Officer- There will be a training session Tuesday at 7:30 am for interior firefighters, please let Tim Sneller know if you would like to attend.
c. Juniors- They are looking for more adults to be on the juniors committee. they are planning a recruitment for 8th graders on June 11th at 2:00. They would like a fire truck and an ambulance to go to the Center School with them. They are interested in doing a muster in Canaan and are looking for members to go with them.

10. Committee Reports
a. Fair- Willie will be meeting in July and August. Sign up sheet are going around. Everything is on track, please call Willie with any questions at 860-671-0377.
b. Coin drop- The coin drop raised $1,630.15, thanks to all that helped.
c. Ball- Setup is Thursday and Friday at 7, contact Amanda for a job. Reservations are down from this time last year.
d. Ambulance Committee- Lifeline was out last week. They are going to the New England fire show and still looking at demos.
e. Engine 2- Monday the 21st was the final inspection. On the 25th the engine went to Albany for equipment to be mounted, tentative delivery date is June 19th. Gary warns for $500 for food for the wetdown with a possible date of July 15th or July 22nd.

11. Warning of Expenditures
Gary warns for up to $500 for food for the wetdown.
Mike warns for up to $2000 for duty uniforms
Matt warns for $33500 for the connector boat and double stacked trailer

Meeting adjourned at 9:20

Respectfully Submitted,
Mary Cox

Secretary KVFD

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5/21/12 KVFD EC Meeting

EC Regular Meeting

5/21/12

No quorum present.
Meeting cancelled by the president at 7:20 pm.

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5/21/12 KVFD EC Meeting

EC Regular Meeting

5/21/12

No quorum present.
Meeting cancelled by the president at 7:20 pm.

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3/19/12 Monthly Meeting Minutes

EC Regular Meeting

March 19, 2012

Called to order by the President at 7:10 pm.

Motion made by Bill Purcell to add the Annual Investment Committee Report to the agenda, seconded by Tony Amon. Approved Unanimously.

1. Public and Members Comments: none

2. Minutes: Motion made by Tony Amon to accept the minutes as distributed, seconded by Scott Harvey. Approved unanimously.

3. Fair: Motion made by Mary Cox to table the fair to the end of the agenda, seconded by Matt Starr. Approved unanimously.

4. Membership: The status of a new member application was checked on.

5. Appointed Positions Reports:
a. Records Clerk- The Records Clerk reported that most EMS and Fire calls are entered. Jean will be meeting with Mary and Stacy to go over FH software and flow of the job. Jean reported that FH software can be more streamlined and easier to use. She would like to put together a small work group to review FH software and look at a demo of EMS Charts for entering calls. The work group should include the two assistants and two line officers.
b. Quarter Master- The Quarter Master is looking at a change of EMS jackets with the Ambulance Chief. Matt is looking at what our gear can be used for at this point and what exterior people need.
c. Facilities Coordinator- The library has requested use of a bay in our rear building to store their raffle car. The consensus is we do not have a safe area to secure it in.

6. Officers Reports:
a. Chief’s report- Hazmat truck 7 was talked about at the line officers meeting. Motion of recommendation made by Matt Starr that we sell Hazmat truck 7, seconded by Mike Petrone. Approved unanimously. Concentra was unavailable to give a presentation tonight. The Chief believes better quality interior gloves should be purchased. He would like to test out a few different pairs. Motion made by Matt Starr to empower Chief and Assistant Chief Sneller to research gloves and purchase samples to test, seconded by Mike Petrone. Approved unanimously. Motion made by Matt Starr for an emergency expenditure of two accountability boards, spending up to $175 per board for Pumper 1 and Rescue 8, seconded by Bill Purcell. Approved unanimously. Northville is having a ladies night on April 21st. Tony Amon requested storage for the region 5 traffic sign. He will be talking with public works for storage as well. Tony informed us that our involvement for the statewide drill as of now is that the EOC will be open and the FD may be involved. He will have more information to come.
b. Ambulance Chief’s report- The Ambulance Chief is looking at different EMS jackets. Mike will be bringing more information to the department about the Rad 57 Oximeter. Mike is continuing to to talk to EMS personnel about their involvement and encourage them to sign up for a shift.
c. Assistant Chief’s report- Line officers meeting is March 28, 2012 at 7:30 pm.
d. Captain’s report- Tony distributed copies of the Fire Emergency Operation Plan.
e. President’s report- The president is still looking to appoint committee members for the ladder truck, brush truck and new ambulance. He is looking for officers to step up to be a part of the restructuring committee.

7. Old Business:
a. Training Officer Policy- Nothing to report.
b. Staffing for EMS Calls- Mike is making calls to EMS members to staff shifts. The President asked if he was compiling a survey, the response was not at this time.
c.Capital Plan- The BOS took out the mini attack truck money which was not what KVFD asked. Engine one is in the budget for 2017. The officers will be discussing the apparatus plan in the next line officers meeting.
d. Class A Uniforms- An activity points list of members was reviewed. Mary Ann asked how we were going to handle the Memorial Day Parade. The thought is the new uniforms will not be ready so red will be worn.

e. Rear Building Negotiations- Nothing to report.

8. New Business:
a. Annual Investments Committee Report- John Russell gave a presentation and reviewed the KVFD investment funds with the EC.
b. Records and Documentation- There is an updated version of our radio procedures. Lynn will be updating the KVFD web page with the updated version.
c. Firehouse Service Providers- We are looking to change propane service providers. Motion made by Matt Starr to change to Mitchell Fuel for our propane services on an experimental basis, seconded by Tim Sneller. Approved Unanimously.
d. Fair- Willy Gawel gave a presentation. The focus of the fair will be food and rides. Bingo, the cake booth and kids games will be at the fair again this year. Willy proposed we skip the fireworks this year. The Parade will be held Friday and bracelet night will be all three nights. There was discussion on the White Elephant tent and its cost. There was concern of storing White Elephant items in the rear building now that we have a possible tenant. We could do it with possible drop off only. There will be no fencing and no admission this year. The dates are August 23, 24 and 25. Motion made by Matt Starr that the EC supports the changes the fair committee have made, seconded by Scott Harvey. Approved unanimously.
e. Signs- Nothing to report.
Adjourned at 8:47
Respectfully Submitted
Mary Cox, Secretary KVFD

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4/16/12 KVFD EC Meeting

KVFD EC Meeting
4/16/12

The Ice Watch drawing was held before the meeting. Susie Rundall was present with the tickets and Brian Hunt pulled the winner. The winner is Waltraud Schilke of Kent.

Meeting called to order by the president at 7:05 pm.

1. Public and Members Comments: It was requested that flowers be sent to Redding FD to honor a member who passed away in the line of duty. John Russell presented the beginning of the year balance for the KVFD investment funds. John also reports that the new drill has gone missing. (It has since been found)

2. Minutes: Motion made by Tony Amon to accept the minutes as distributed, seconded by Audra Petrone. Approved unanimously.

3. Medical Member Physicals (Concentra): Concentra was unable to attend the meeting to give a presentation. Alan read a concern on Concentra which was sent to him by a member. There will be a special meeting called to go over the Concentra information and work on a policy change regarding physicals. Lynn Worthington asked if it has been sent out to bid and the answer is no.

4. Membership and Personnel: An Auxiliary member application for Kristine Cheney-Haskell was reviewed. Associate, probationary member Chris Fuchs was up for review but was unable to attend the meeting. He will be reviewed at a future meeting.

5. Appointed Position Reports: Alexis Swagemaker attended the meeting to express her interest in the job of FH Coordinator. Matt Starr stated that Sherman Green was interested as well. Motion made by Tony Amon to appoint Alexis and Sherman to share the FH Coordinator job, seconded by Scott Harvey. Approved Unanimously.

6. Officers Reports:
a. President’s Report- The ambulance and truck committees will be following FOI requirements by sending out meeting agendas to the Town Clerk and to the Secretary for disbursement to the membership. FH Software renewal is due. Jean would like to look at using EMS Charts before we renew. There was a line of Duty death in Redding FD. Motion made by Mike Petrone to send flowers, seconded by Gary Hock. Approved Unanimously. Alan received an email from the First Selectman stating that  the ambulance barn is in need of repairs. Alan will plan to meet with him this week to review what needs to be done.
b. Chief’s Report- Matt met with Veronica to review the ball comp ticket list. The list was reviewed by the EC and adjusted as the EC saw fit. There is a dumpster coming to clean out the ambulance barn. Mitchel Oil gave prices for servicing. On April 27th a group would like to use the dirt parking area. Alan asked that a FH use form be filled out.  New  uniform concerns were talked about.
c. Ambulance Chief’s Report- Mike would like the accountability tags corrected. EMS Billing has a hardship case they will be reviewing with Mike. Mike met with Medical Control from Sharon to discuss FF rehab. The Ambulance Chief feels that all EMTs and MRTs should be on rescue booker for a shift.
d. Treasurer’s Report- The Treasurer is still collecting dues which are now outstanding. Please pay yours if you have not done so. Matt asked that the Treasurer looking into the two other banks in town to see if they are a better fit for us.
e.Engineer’s Report- The Chief suggested the Engineer come to the next EC meeting to discuss the position. Engine One was bought to Bulls Bridge Body Shop for some repairs. New England will be back to work on Engine One and Five Star will be back to work on Pumper Six. Mike asked that New England take a look at the ambulance while they are here. Tony asks that the radio in Brush Four be looked at.

Motion made by Mike Petrone to move Rear Building Negotiations to the end of the meeting, seconded by Tim Sneller. Approved Unanimously.

8. New Business:
a. Juniors SOP/Policy- Lynn presented the document for the Juniors’ SOPs and it was reviewed by the EC. Department of Labor guidelines were followed closely in coming up with the SOPs. Changes were discussed and made. Motion made by Mike Petrone to recommend the SOPs Juniors-4 and Juniors-5 with the changes discussed made, seconded by Tony Amon. Approved unanimously.
b. EOC- Tony stated he will be getting a HAM radio for the EOC. Motion made by Tim Sneller to instal the HAM radio antenna on the flat roof of the rear building with the radio to be located in the EOC office. Approved unanimously. Alan received an email from Bruce Adams that the Town Safety Committee felt it was a burden to have the charging station at the Nutrition Site and they asked if it could be located at the FH. The consensus from the EC was no.

At 9:12 pm the President recessed the meeting due to a fire call.
Recess over at 9:30 pm.

Rear Building Negotiations (possible Executive session): Motion made by Matt Starr to go into executive session at 9:40 pm, seconded by Tim Sneller. Approved unanimously. (Gary Hock, Tony Amon and Scott Harvey no longer in attendance). Motion made by Tim Sneller to come out of executive session at 9:59 pm, seconded by Mike Petrone. Approved unanimously.

Meeting Adjourned at 10:00 pm

Respectfully Submitted

Mary Cox
Secretary KVFD

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4/2/12 KVFD Monthly Meeting Minutes

KVFD Monthly Meeting Minutes
4/2/12

Call to order by President at 7:30 pm

Pledge of Allegiance

Motion made by Matt Starr to add Concentra to the agenda under public comment, seconded by Mike Petrone. Approved unanimously, one abstention by Caralee Rochovansky.

Motion made by Lynn Worthington to add a restructuring committee under reports, seconded by Matt Starr. Approved unanimously.

1. Public Comment: A Concentra representative gave a presentation. It is a medical surveillance program to stay OSHA compliant .Concerns and questions should be put in email form and sent to the president. They will be reviewed when Concentra meets with EC. Members are encouraged to attend the Concentra presentation at the next EC meeting.

2. Correspondence: A note of thanks was read and parades as follows; JH Ketchum- July 21, Pawling- August 3, Millbrook- July 14, Amenia- July 6, Washington- June 22

3. Minutes: Motion made by Rebecca Trautmann to accept the minutes as distributed seconded by Lynn Worthington, approved unanimously.

4.Treasurer’s Report: Bills were read. Motion made by Scott Harvey to pay bills as read, seconded by Mike Petrone, approved unanimously. Please pay your dues if you haven’t done so.

5. Membership:

a. Ethan Raskind was brought up for vote as a new member. A vote was made to accept

him as a new member, with all in favor. The secretary will contact him and let him know.

b. The president is looking for a Firehouse Coordinator, please contact Alan if you are

interested.

c. Alan has gotten a good response for the truck and ambulance committees. The

committees are as follows; Ambulance- Art Romano- Chair, Eric Epstein, Alex Limbos, Carly Rochovansky, and MaryAnn VanValkenburg. Brush Truck- Gary Hock- Chair, Alexis Swagemaker, Tim Limbos, Dan Kabasakalian, and John Christen. Ladder Truck- Adam Woodruff- Chair, Jim Canning, Bill Purcell, Tim Limbos, John Russell, Audra Petrone and Gary Hock.

d. Orders are being taken by the president for jackets, please contact him if you would

like one.

6. Old Business:

a. Door keys- They are looking to install fingerscan locks on the three offices at

approximately $500 each. Vision lights in four interior doors were installed. Motion made by Matt Starr to put a digital stand alone unit on the door by pumper 6 for a cost of $500, seconded by Brian Hunt, approved unanimously, with Jean Speck abstaining.

b. Computer Software and Hardware- KVFD internet was used to illegally download copyrighted music. The open public internet access will be removed until safety measures are taken. Motion made by Matt Starr to spend up to $500 for software and consulting fees for content filtering, seconded by John Worthington, approved unanimously, with John Russell abstaining. Matt asks that you do not let children use the computers or that members do not go on to any questionable sites, including personal smartphones. John Worthington will be working on content filtering. Motion made by John Worthington to spend $350 for a printer for the treasurer, seconded by Gary Hock, with Jean Speck abstaining.

c. Firehouse software- Jean was not able to mean with the firehouse software representative. Jean and the committee will be discussing EMS charts.

7. New Business:
a. Fair- Contact Willy or Alan if you are interested in doing the White Elephant Trunk for the fair. Fair changes were reviewed, Stacey K. suggested that Fair information goes out to KCS to let families know of dates and activities.
b. Oximeter- The RAD 57 Pulsox Meter total price including warranty is $4892.00. Motion made by Mike Petrone to purchase the RAD 57, seconded by Carly Rochovansky, approved unanimously.

c. Gas Cans- Motion to spend up to $250 for 4 gas/oil cans for chainsaws made by Gary Hock, seconded by Brian Hunt, with a friendly amendment made by Anne B. to buy one and see how it works, approved unanimously.

d. Emergency Member Safety Vests- Motion made to purchase 25 fire and 15 EMS vests for up to $900.00 with the EC deciding how to distribute them, motion carries. Carly Rochovansky and Rebecca Trautmann oppose, Josh Kragh, Jean Speck, John Russell, Amanda Harvey, and Anne B. abstaining.

e. Mezzanine Shelving- Motion made by Matt Starr to spend up to $2000.00 for heavy duty shelving, seconded by Gary Hock, approved unanimously.

f. Commercial Kitchen Class- Motion made to table by Matt Starr, seconded by Mike Petrone, approved unanimously.

g. Pagers, Portables, and Mobile Radios- Motion made by Matt Starr to spend up to $10,000.00 for 20 pagers with the EC to decide on Swiss Phone or Minitor Fives, seconded by Mike Petrone, approved unanimously. Motion made by Matt Starr to spend up to $4170.00 on up to 6 portable radios, seconded by Brian Hunt, approved unanimously. Motion made by Matt Starr to table the mobile radios, seconded by Alexis Swagemaker. Approved unanimously.

h. Restructuring Committee- The committee will be looking to formulate a structure of how we operate, including a possible board of directors and potentially do away with EC. Lynn Worthington looked for a consensus to see if there is support from membership to move forward, consensus is yes by a show of 21 hands.

8. Officers’ Reports:

a. Chief’s Report- the training schedule will be completed soon and distributed. EFD dispatching has been started, books will be in the apparatuses. LCD- budget was approved, they discussed radio communication issues. CMED implementation is to start in October and finish in November. Sherman Tower will be up April 9th. Northwest  Zone- There will be a NIMS 300 class in Canaan. They discussed the Roxbury rehab  trailer, LCD issues, and fiber network, EFD, apparatus dispatch, first and third alarms, as well as mutual aid and how to handle large incident response.ID tags are in. There is a form to fill out when you pick up your tag. Anyone interested in doing a 60 day trial of the Firefighter response system for cell phones, please let Matt know. Mike Murtaugh from The Kent would like to borrow tables and chairs in June, consensus is yes.

b. Assistant Chief’s Report- Gary attended New Milford area chiefs and the had someone from DEP come in to discuss a situation where a white powder has been found at local schools. They want to hold a hybrid car class. Next meeting is May 17th at Waterwitch. The line officers met, Gary shared the current capital plan request and showed the proposed capital plan. Line officers will bring the proposed plan to the EC for review. Lynn Suggests we don’t change the 2016/17 year, as the BOF have budgeted for that already, instead shift it down to the next year.

c. Lieutenant’s Report- There will be a traffic control class April 22nd, please sign up in the responder area if you are interested.

d. Ambulance Chief’s Report- There were 42 calls for March with 0 mutual aid transports. Mike met with an EMS apparel rep. The billing company will be giving a presentation to include information on signatures. Mike sent a letter of thanks out to EMS responders for all of their hard work. Jean is looking for Jon Politis to return and do a workshop that he could not do in October. Privacy practice procedures are in the cabinet where the aspirin glucometer and epi pens are kept.

e. Safety Officer’s Report- Please use our current safety vests whenever doing operations on the road, it is the law.

f. Engineer’s Report- Gary reports we are trying two in house service companies. New England serviced Engine 1 in house. Five Star serviced Pumped 6. Pumper 6’s pump test passed but DOT test failed.

g. President- We will be wearing red shirts for Memorial Day Parade. Emails went out for class A uniforms. There will be many officers and members away during the KCS school vacation, please be aware and respond.

9. Appointed Position Reports:

a. Juniors- They have had a couple meetings, they will be looking into fundraising. They are moving forward on education at KCS through the PEAK program. They have come up with SOPs which will be brought up to the EC.

b. Records Clerk- Please turn in anything you have from the first quarter. First quarter points will be out this week.

10. Committee Reports

a. Ice Watch- there is question where to hold the 50/50 drawing. The drawing will be held before the next EC meeting.

b. Ball- It is on track.

11. Warning of Expenditures- John Worthington warns for new computer hardware and software.

Adjourned at 9:30 pm.

Respectfully Submitted,

Mary Cox
Secretary KVFD

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5/7/12 KVFD Monthly Meeting Minutes

KVFD Monthly Meeting
5/7/12

President called the meeting to order at 7:37 pm.

Pledge of Allegiance

Motion made by Lynn Worthington to add warning of expenditures, appointed positions, committee reports and officers reports to the agenda, seconded by Matt Starr. Approved unanimously.

1. Public Comment- none

2. Correspondence- Nine donations read in memory of Minot Giddings. A letter of thanks and donation read from Marvelwood. Two general letters of thanks read.

3. Approval of Minutes- Motion made by Tony Amon to accept the minutes as distributed, seconded by Rebecca Trautmann. Approved unanimously.

4. Treasurer Report- Motion made by Mike Petrone to table the Treasurer Report to further on in the meeting, seconded by Gary Hock. Approved unanimously.

5. Membership- Mary Ann asked if wellness training on Sunday would be better at 7:00 pm. By a show of hands 7:00 is better. Alex and Veronica will be doing the coin drop on May 26th from 9 to 3. Please contact them if you would like to help. Motion made by Caralee Rochovansky to accept Kristine Cheney as an Auxiliary member, seconded by Amanda Harvey. Approved unanimously. The President spoke on the class A uniforms. He explained that the plan is to have new uniforms for all members as soon as the budget allows and that the intent was to boost moral. It is also possible we may keep the red shirts for certain events. A membership badge was present to Ethan Raskind.

6. Old Business-
a. Computer Software and Hardware- none at this time
b. Commercial Kitchen Class- Motion made by Matt Starr to table off of the agenda, seconded by Mike Petrone. Approved unanimously.
c. Restructuring Committee- Still no interest in members to join the committee. Alan asks that someone please step up to help out.
d. Mobile Radios- none at this time

7. Officers Reports-
a. Chiefs Report- There were 18 calls total for the month. (9 automatic alarms, 1 wires/trees, 3 MVAs, 3 brush fires and 2 mutual aids) Eric Epstein has been elected President of LCD. Dean Ackerman will be working on the heat & AC in the tower building and the water in the rear building. Motion made by Matt Starr to put Rescue 7 up for sale and Matt will report back to the department with the offers we may get, seconded by Tim Sneller. Approved unanimously. Motion made by Matt Starr to sell the old boat by sealed bid format to be handled by the EC, seconded by Mike Petrone. Approved unanimously. John Worthington recommended there is a minimum bid set. Matt and Alan met with our insurance agent and went over our policy. They found some important exemptions and will be looking further into it. Matt is looking for help with fireworks coverage for June 16th at Club Getaway and July 4th at Ken Mont/ Ken Wood. Matt would like the Capital Plan language to be changed so that any monies left over from the aerial truck can be put towards other future apparatus. Please remember that all members pay half price for their ball ticket.
b. Assistant Chiefs Report- May 17th is the New Milford Area Chiefs meeting. Hose testing is Friday the 18th at 8:30 am.
c. Ambulance Chiefs Report- There were 34 call for the month with one passed call. There have been 156 for the year to date. Mike is looking into new scheduling software. He is looking into putting together a rehab policy/SOP.
d. Assistant Ambulance Chief- EMS week is May 20-26th. Mary Ann would like to coordinate with the fire side for a demo during the open house. The open house will be help Saturday, May 26th at 10:00 am.
e. Engineer- Gary reported on Engine 1 and Pumper 6 service updates. Rescue 8 has damage to a rear roll up door and we be going out for repair. Mike is having New England go over the ambulance.

8. Appointed Positions Reports-
a. Training Officer- Adam is looking to set up a smoke house drill. Quarterly Inferior FF training will be starting. Email Adam or Mary Cox if you are interested in taking a Q class. Adam is working on setting up a hazmat refresher and another AB/BB refresher.
b. Facilities Coordinator- Sherman Green and Alexis Swagemaker have agreed to take over as Fire House/Facilities Coordinators. You can contact them at facilities@kentfire.org.
c. All kentfire.org emails can now email to membership. It no longer has to go through the Secretary.

9. Committee Reports-
a. Ambulance Committee- There will be a meeting May 8th. The committee hopes to have a recommendation for the department in September. The recommendation will include keeping the old ambulance.
b. Truck Committee- Engine 2 is very close to completion. The Committee will be going down on May 21st for the final inspection. It will then go to Albany for final fittings and will be delivered the beginning of June. Motion made by Gary Hock to have the department ratify the truck committees numbers of up to $190,000 to come from the Town of Kent and with $35,987 to come from the remaining insurance money, seconded by Mike Petrone. Approved unanimously.
c. Ball Committee- Amanda and Veronica will be selling members tickets. Please see them to sign up for a job at the ball. June 7th and 8th will be set up. It will be members only this year for the grand march. They are requesting that the men wear the red uniform. Karen Chase will be taking pictures this year.
d. Executive Committee- the EC had a special meeting on the rear building negotiations. Alan anticipates a special meeting to look for approval of the agreement and that it is looking favorable with a June 1st move in date.
e. Advisory Committee- The Juniors have launched the P.E.A.K. program. It will be the next three Wednesdays. Adult help would be appreciated. Motion made by Lynn Worthington to approve the Junior-4 Emergency Personnel Response SOP as presented, seconded by John Worthington. Approved with no votes by Caralee Rochovansky, Cynthia Barksdale. Mary Ann VanValkenburg and Alexis Swagemaker abstained. Motion made by Lynn Worthington to approve the Junior-5 Emergency Scene Operations SOP as presented, seconded by John Worthington. Approved unanimously. There was a lengthy disscussion on the subject.

10. Treasurer Report-  The bills were read. Motion made by Scott Harvey to approve the bills as read, seconded by Lou Dingee. Approved unanimously. Anyone authorized to make any purchases please sign and date and note what the items are for on the receipt.

11. Warning of Expenditures- Mary Ann Van Valkenburg warned for up to $650 for EMS week. Tim Limbos warned for up to $1500 for t-shirts. Mike Petrone warned for up to $1500 for a car show. Gary Hock warned for one rear tank fill for Engine One and for nozzles for Engine One and Five. John Worthington warned for computer hardware and software. Matt Star warned for $4500 for communication improvements. Bill Purcell warned for signs for fire police. Mary Cox warned for 3 coolers.

Meeting Adjourned at 9:25 pm.

Respectfully Submitted,

Mary Cox
Secretary KVFD

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April 4, 2012 KVFD Monthly Minutes

KVFD Monthly Meeting Minutes
4/2/12

Call to order by President at 7:30 pm

Pledge of Allegiance

Motion made by Matt Starr to add Concentra to the agenda under public comment, seconded by Mike Petrone. Approved unanimously, one abstention by Caralee Rochovansky.

Motion made by Lynn Worthington to add a restructuring committee under reports, seconded by Matt Starr. Approved unanimously.

1. Public Comment: A Concentra representative gave a presentation. It is a medical surveillance program to stay OSHA compliant .Concerns and questions should be put in email form and sent to the president. They will be reviewed when Concentra meets with EC. Members are encouraged to attend the Concentra presentation at the next EC meeting.

2. Correspondence: A note of thanks was read and parades as follows; JH Ketchum- July 21, Pawling- August 3, Millbrook- July 14, Amenia- July 6, Washington- June 22

3. Minutes: Motion made by Rebecca Trautmann to accept the minutes as distributed seconded by Lynn Worthington, approved unanimously.

4.Treasurer’s Report: Bills were read. Motion made by Scott Harvey to pay bills as read, seconded by Mike Petrone, approved unanimously. Please pay your dues if you haven’t done so.

5. Membership:

a. Ethan Raskind was brought up for vote as a new member. A vote was made to accept

him as a new member, with all in favor. The secretary will contact him and let him know.

b. The president is looking for a Firehouse Coordinator, please contact Alan if you are

interested.

c. Alan has gotten a good response for the truck and ambulance committees. The

committees are as follows; Ambulance- Art Romano- Chair, Eric Epstein, Alex Limbos, Carly Rochovansky, and MaryAnn VanValkenburg. Brush Truck- Gary Hock- Chair, Alexis Swagemaker, Tim Limbos, Dan Kabasakalian, and John Christen. Ladder Truck- Adam Woodruff- Chair, Jim Canning, Bill Purcell, Tim Limbos, John Russell, Audra Petrone and Gary Hock.

d. Orders are being taken by the president for jackets, please contact him if you would

like one.

6. Old Business:

a. Door keys- They are looking to install fingerscan locks on the three offices at

approximately $500 each. Vision lights in four interior doors were installed. Motion made by Matt Starr to put a digital stand alone unit on the door by pumper 6 for a cost of $500, seconded by Brian Hunt, approved unanimously, with Jean Speck abstaining.

b. Computer Software and Hardware- KVFD internet was used to illegally download copyrighted music. The open public internet access will be removed until safety measures are taken. Motion made by Matt Starr to spend up to $500 for software and consulting fees for content filtering, seconded by John Worthington, approved unanimously, with John Russell abstaining. Matt asks that you do not let children use the computers or that members do not go on to any questionable sites, including personal smartphones. John Worthington will be working on content filtering. Motion made by John Worthington to spend $350 for a printer for the treasurer, seconded by Gary Hock, with Jean Speck abstaining.

c. Firehouse software- Jean was not able to mean with the firehouse software representative. Jean and the committee will be discussing EMS charts.

7. New Business:
a. Fair- Contact Willy or Alan if you are interested in doing the White Elephant Trunk for the fair. Fair changes were reviewed, Stacey K. suggested that Fair information goes out to KCS to let families know of dates and activities.
b. Oximeter- The RAD 57 Pulsox Meter total price including warranty is $4892.00. Motion made by Mike Petrone to purchase the RAD 57, seconded by Carly Rochovansky, approved unanimously.

c. Gas Cans- Motion to spend up to $250 for 4 gas/oil cans for chainsaws made by Gary Hock, seconded by Brian Hunt, with a friendly amendment made by Anne B. to buy one and see how it works, approved unanimously.

d. Emergency Member Safety Vests- Motion made to purchase 25 fire and 15 EMS vests for up to $900.00 with the EC deciding how to distribute them, motion carries. Carly Rochovansky and Rebecca Trautmann oppose, Josh Kragh, Jean Speck, John Russell, Amanda Harvey, and Anne B. abstaining.

e. Mezzanine Shelving- Motion made by Matt Starr to spend up to $2000.00 for heavy duty shelving, seconded by Gary Hock, approved unanimously.

f. Commercial Kitchen Class- Motion made to table by Matt Starr, seconded by Mike Petrone, approved unanimously.

g. Pagers, Portables, and Mobile Radios- Motion made by Matt Starr to spend up to $10,000.00 for 20 pagers with the EC to decide on Swiss Phone or Minitor Fives, seconded by Mike Petrone, approved unanimously. Motion made by Matt Starr to spend up to $4170.00 on up to 6 portable radios, seconded by Brian Hunt, approved unanimously. Motion made by Matt Starr to table the mobile radios, seconded by Alexis Swagemaker. Approved unanimously.

h. Restructuring Committee- The committee will be looking to formulate a structure of how we operate, including a possible board of directors and potentially do away with EC. Lynn Worthington looked for a consensus to see if there is support from membership to move forward, consensus is yes by a show of 21 hands.

8. Officers’ Reports:

a. Chief’s Report- the training schedule will be completed soon and distributed. EFD dispatching has been started, books will be in the apparatuses. LCD- budget was approved, they discussed radio communication issues. CMED implementation is to start in October and finish in November. Sherman Tower will be up April 9th. Northwest  Zone- There will be a NIMS 300 class in Canaan. They discussed the Roxbury rehab  trailer, LCD issues, and fiber network, EFD, apparatus dispatch, first and third alarms, as well as mutual aid and how to handle large incident response.ID tags are in. There is a form to fill out when you pick up your tag. Anyone interested in doing a 60 day trial of the Firefighter response system for cell phones, please let Matt know. Mike Murtaugh from The Kent would like to borrow tables and chairs in June, consensus is yes.

b. Assistant Chief’s Report- Gary attended New Milford area chiefs and the had someone from DEP come in to discuss a situation where a white powder has been found at local schools. They want to hold a hybrid car class. Next meeting is May 17th at Waterwitch. The line officers met, Gary shared the current capital plan request and showed the proposed capital plan. Line officers will bring the proposed plan to the EC for review. Lynn Suggests we don’t change the 2016/17 year, as the BOF have budgeted for that already, instead shift it down to the next year.

c. Lieutenant’s Report- There will be a traffic control class April 22nd, please sign up in the responder area if you are interested.

d. Ambulance Chief’s Report- There were 42 calls for March with 0 mutual aid transports. Mike met with an EMS apparel rep. The billing company will be giving a presentation to include information on signatures. Mike sent a letter of thanks out to EMS responders for all of their hard work. Jean is looking for Jon Politis to return and do a workshop that he could not do in October. Privacy practice procedures are in the cabinet where the aspirin glucometer and epi pens are kept.

e. Safety Officer’s Report- Please use our current safety vests whenever doing operations on the road, it is the law.

f. Engineer’s Report- Gary reports we are trying two in house service companies. New England serviced Engine 1 in house. Five Star serviced Pumped 6. Pumper 6’s pump test passed but DOT test failed.

g. President- We will be wearing red shirts for Memorial Day Parade. Emails went out for class A uniforms. There will be many officers and members away during the KCS school vacation, please be aware and respond.

9. Appointed Position Reports:

a. Juniors- They have had a couple meetings, they will be looking into fundraising. They are moving forward on education at KCS through the PEAK program. They have come up with SOPs which will be brought up to the EC.

b. Records Clerk- Please turn in anything you have from the first quarter. First quarter points will be out this week.

10. Committee Reports

a. Ice Watch- there is question where to hold the 50/50 drawing. The drawing will be held before the next EC meeting.

b. Ball- It is on track.

11. Warning of Expenditures- John Worthington warns for new computer hardware and software.

Adjourned at 9:30 pm.

Respectfully Submitted,

Mary Cox
Secretary KVFD

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