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Special Personnel Meeting 1/29/12

Special Personnel Committee Meeting
January 29, 2012
Call to order 7:20 pm
Public and Member Comments:  A letter  from Caralee Rochovansky was reviewed. Dawn Molnar called and offered her assistance via phone if needed for the tax abatement. Third quarter points were posted on the KVFD web page with corrections given to Jean. Fourth quarter issues were discussed.  The Fourth quarter will be posted by January 30th. If adjustments are needed the personnel committee will hold a special meeting. If there are questions or concerns please contact the personnel committee by the end of the monthly meeting, February 6th 2012. The records clerk reported that there are issues to be looked at pertaining to the records sheets and forms. There was a review of the active emergency members.
Tax Abatement Eligibility:  Motion made by Alan Gawel to award  the discretionary points needed to make the tax abatement to Scott Harvey, Wendy Harvey, Cheryl Kinney, Frank McCann and Jim Canning. Seconded by Matt Starr.  Unanimously approved.
Adjourned 9:35pm

Respectfully submitted,

Mary Cox, Secretary  KVFD

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Special Personnel 1/29/12

Special Personnel Committee Meeting
January 29, 2012
Call to order 7:20 pm
Public and Member Comments:  A letter  from Caralee Rochovansky was reviewed. Dawn Molnar called and offered her assistance via phone if needed for the tax abatement. Third quarter points were posted on the KVFD web page with corrections given to Jean. Fourth quarter issues were discussed.  The Fourth quarter will be posted by January 30th. If adjustments are needed the personnel committee will hold a special meeting. If there are questions or concerns please contact the personnel committee by the end of the monthly meeting, February 6th 2012. The records clerk reported that there are issues to be looked at pertaining to the records sheets and forms. There was a review of the active emergency members.
Tax Abatement Eligibility:  Motion made by Alan Gawel to award  the discretionary points needed to make the tax abatement to Scott Harvey, Wendy Harvey, Cheryl Kinney, Frank McCann and Jim Canning. Seconded by Matt Starr.  Unanimously approved.
Adjourned 9:35pm

Respectfully submitted,

Mary Cox, Secretary  KVFD

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EC Special Meeting 2/29/12

Executive Committee Special Meeting

February 29, 2012

Call to order by the President at 7:35 pm

1. Public and Members Comments: none

2. Officers Reports:
a. President- Alan and Matt met with the town to discuss the tax abatements. There was confusion as to when the 1099’s were due. It was confirmed that 1099’s will be given for the tax abatement. There is concern that some members have already filed their tax returns. Alan is working with the town on how to handle filing amendments if returns were already filed.

b.Chief- There is a meeting March 1st with FMD concerning LCD.

3. Budget 2012: The budget format has been revised to be more consolidated. The 2012 budget draft was reviewed and discussed. A motion was made by Matt Starr that the EC recommend to the general membership that we approve the 2012 budget as presented, seconded by Tony Amon. Approved unanimously. The assets and investments accounts were briefly discussed.

4. By-Laws Restructuring: Lynn Worthington has been working to set up a charge for the EC as to what they want the restructuring committee to do. Alan feels it is important to have officers on the committee. The Restructuring Committee will be looking at setting up a Board of Directors. Mike would like an attorney to review any changes to our bylaws and constitution. Bill Purcell presented information he obtained from the FEMA web site that had good ideas as we move forward with our own ideas for the committee. A motion was made by Tim Sneller to set the charge as read by Lynn Worthington. The charge reads that the EC charges the Restructuring Committee with coming up with a plan to delineate how the business operations of KVFD will be restructured and create a Board of Directors. It is anticipated that the Board of Directors will replace the current Executive Committee and take over many of the administrative business operations functions now decided by the membership of KVFD. Seconded by Mike Petrone.
Approved unanimously. (Tony Amon not present for vote) The Motion was amended by Tim and Mike to have Alan appoint a committee.

5. Rear Building Negotiations: none

Adjourned 9:06 pm

Respectfully Submitted,

Mary Cox
Secretary KVFD

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EC Special Meeting 3/11/12

KVFD Special EC Meeting
3/11/12

Call to order by President at 7:03 pm.

1. Public and Members Comments: Caralee R. shared lock information. She attended a Scene Preservation class and has information to share if anyone is interested.
Alan suggested an office coordinate with Caralee to gather the information.

2. Officers Reports:
a. Chief’s Report- There was brief discussion on who should be the KVFD LCD director. The Fire Chief will act as Director.

3. Fire Police Equipment: There will be a notice going out to membership asking who would be interested in Fire Police training. Fire Police would have to be appointed by the Board Of Selectmen. Motion made by Mary Cox to purchase nine sets of vests, hats, traffic flashlights and badges for traffic control and future Fire Police, seconded by Tim Sneller. Approved unanimously. (Gary Hock not in attendance to vote).

4. Class A Uniform Distribution: Discussion on criteria and ideas for uniform distribution. A motion made by Tim Sneller that the criteria for new uniforms be that the Line Officers and President get one as well as most active members using the tax abatement points system for the last years time. Members who are issued a new uniform are to sign a general letter of commitment to represent KVFD at parades, funerals and other ceremonies. Members who are issued a new uniform are to turn in their old uniform. New members will be eligible for a new uniform if any new uniforms are available but are eligible for a red uniform if new uniforms are not available. There will be a $100 deposit for new uniforms and a $50 deposit for red uniforms. Members receiving a new uniform may apply their previously paid $50 deposit to the new deposit of $100. Seconded by Mary Cox. Approved unanimously with Gary Hock abstaining. Mary and Jessie R. will put together a points list and an inventory list of what old uniforms members currently have.

Adjourned at 7:55 pm

Respectfully Submitted,

Mary Cox
Secretary KVFD

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Monthly Meeting Minutes 3/5/12

KVFD Monthly Meeting Minutes
3/5/12

Call to order by President at 7:35 pm

Pledge of Allegiance

1. Public Comment: Tax Abatement, 1099 Issue- Bruce Adams joined us to speak on the tax abatement/1099 issue. He explained that when the town asked the IRS if 1099’s were needed for the tax abatements, they were initially given wrong information that they were not needed. The IRS then stated they misunderstood and 1099’s were indeed needed. Bruce suggested they are looking at three options for those who have to refile. 1. Do nothing. 2. Get an average price for re-filing and make a possible pay out or 3. Pay out on  person by person basis.

2. Correspondence: A general letter of thanks was read for use of our portable pump and a letter of thanks with a donation was read. A motion was made by Matt Starr to attend the J.H. Ketcham parade on Saturday, July 21st. Seconded by Lynn Worthington. Approved Unanimously with Caralee Rochovansky and Rebecca Trautmann abstaining.

3. Approval of minutes: A motion was made by Tony Amon to approve the minutes as distributed with one correction made that John Worthington took two computers out of service, seconded by Rebecca Trutmann. Approved unanimously.

4. Treasurer’s Report: The bills were read. Motion made by Scott Harvey to approve the bills to be paid as read, seconded by Mike Petrone. Approved unanimously.

5. Membership: Ashton Petrone was brought up to be be voted on as an auxiliary member. Motion made by Veronica Limbos to accept Ashton Petrone as an auxiliary member, seconded by Gwen Price. Approved unanimously.

6. Old Business:
a. budget 2012- The budget was presented in a new format. Our accountant was brought in to advise us on the new format. Matt Star presented the budget as approved by the EC on 2/29/12. There was brief discussion and questions on the budget. A motion was made by Tony Amon to approve the budget as presented, seconded by Caralee Rochovansky. Approved unanimously.
b. class A uniforms- Motion made by Bill Purcell to spend up to $11,000 on up to 30 new class A uniforms and to give the EC the power to decide who will receive the uniforms based on criteria to be determined by the EC. An additional $50 deposit will be required from members who already have a red uniform and a $100 deposit will be required by new members obtaining a uniform for the first time, seconded by Veronica Limbos. Motion passed. Vote was as follows: 15 yes, 8 no, 5 abstentions. Vote results by name are available in hard copy format. There was a question if red uniforms can be worn as well if there are not enough class A uniforms to go around and the answer is yes.
c. computer software and hardware- Motion made by Lynn Worthington to table to end of meeting, seconded by Gary Hock. Approved unanimously.

d. rear building- no new news to report

7. New Business:
a. cordless drill and bits- Motion made by Gary Hock to spend up to $250 on cordless drill and bits, seconded by Matt Starr. Approved unanimously.
b. doors and keys- Motion made by Matt Starr to spend up to $2400 to replace locks, keys and hardware in the fire house, locks in the back building and vision lights to four interior doors in the fire house, seconded by Tony Amon. Approved with one no vote by Lynn Worthington.
c. Geo coding and EMS charts- Motion made by Mike Petrone to spend up to $800 for the year for Geo coding and EMS charts, seconded by Caralee Rochovansky. Approved unanimously.
d. Firehouse software- Motion made by Matt Starr to table firehouse software because the records clerk was not present, seconded by Tim Sneller. Approved unanimously.

8. Officers Reports:
a. Chief’s report- The Chief reported that there were 8 automatic alarms, 3 EMS/CSP assists, 1 wires/trees down, 5 MVAs, 3 chimney fires and 2 brush fires. The Chief discussed the Kent/Cornwall call on 3/4/12 including responding to DOA calls. He went over radio procedures and asked that responders be sure LCD acknowledges correctly who you and only sign on if you are a first responder if there are no officers or other personnel on scene. Be aware there is sulfuric acid being stored at the the ATT building in town. There is a significant amount located in the basement. Concentra will be giving a presentation at our next monthly meeting on medical evaluations. All emergency responders need  medical evaluation to respond to calls to be OSHA compliant. The Chief attended the LCD FMD meeting and obtained information on the new dispatch procedures. All calls will be dispatched similar to how they are now and there will be little effect on how we are dispatched. Canaan will be holding a large scale hazmat drill in September. There will be a meeting on April 7th to go over it. They are also holding a Nims 300 class and Chief will find out how many spots are available. Motion made by Matt Starr that KVFD support FMD and so notify LCD as such, seconded by Tony Amon. Approved unanimously.
b. Assistant Chiefs’ report- there was a line officers meeting on February 29th. The capital plan was discussed. Engine squads are doing their weekly checks. Some squad members have not been responding to emails. Be sure to check all airpacks. When going to a call in your personal vehicle, please leave enough room for emergency vehicles on scene.
c. Captains’ report- Tony attended the LCD meeting. Alan pointed out that we may be looking for someone interested to act as the director from Kent to represent at LCD.
d. Lieutenants’ report- Bill is looking at the nozzles we are currently using and what is best for us. Bill will announce when the next line officers meeting will be and they will be discussing nozzles then.
e. Training officer’s report- John Field has been contacted for a traffic control class. Bill is looking into dates. As of now we do not comply with state law on fire police. Motion made by Stacy kabasakalian to authorize the EC to purchase supplies for fire police identification to be in compliance with state law, seconded by Veronic Limbos. Approved unanimously. Bill will be looking into officer training classes.
f. Ambulance Chief’s report- There were 36 total calls for the month. If you are not attending the EMS symposium please be available for call coverage. Motion made by Bill Purcell to spend up to $380 to hold a traffic control class here, seconded by Matt Starr. Approved unanimously. July 28, 29 and 30 there will be a state wide disaster drill.

9. Appointed Position reports:
a. Facilities Coordinator- We have gotten pricing from Mitchell Oil and we may possibly change over to them. It will be discussed at the EC meeting.
b. Quarter Master- If people need PPE please contact Jessie Rundall. The Chief and President are looking at how to assign gear most appropriately. Motion made by Gary Hock to authorize the Quarter master or President to order KVFD apparel that is to be reimbursed by members that they are ordered for and the reimbursement process will be made into a policy, seconded by Tim Sneller. Approved Unanimously.

10. Committee Reports:
a. Ball- the ball preparations are moving forward.
b. Truck Committee- The truck committee showed picture of the bones of the truck and bumper.

11. Warning of Expenditures:
a. Mike Petrone warned to spend up to $6000 for the Rad 57 CO Oximeter.
b. Seth Houck warned to spend up t $150 on five new gas cans for chain saws.
c. Matt Star warned to spend up to $700  for a certification class to run a commercial kitchen.

d. Matt Starr warned for five portable radios, four for apparatus and one for the assistant ambulance chief. Matt Starr warned for four mobile radios to communicate with New York State departments. Matt Starr warned for $10,000 for pagers to replace the Minitor 4s. Matt Starr warned for up to $2000 for shelving for the mezzanine.

e. Brian Hunt warned for up to $800 for safety vests for all emergency members.

Computer software and hardware- nothing at this time as the Technology Officer was not available.

Adjourned at 10:03 pm

Respectfully Submitted,

Mary Cox
Secretary KVFD

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EC February Minutes 2/21/12

EC Regular Monthly Meeting

February 21, 2012

Call to order by the President at 7:12pm.

1. Public and Member Comments
none

2. Minutes
Motion made by Bill Purcell to accept the minutes as distributed, seconded by Audra Petrone. Approved unanimously.

3. Membership and Personnel
a. Jim Shaw was in attendance for review of his probationary period. His requirements were reviewed. He is missing a few requirements and will be informed by the secretary as to what he needs. Motion made by Audra Petrone to extend his probationary period by six months, seconded by Bill Purcell. Approved Unanimously.
Motion made by Mike Petrone to add Dispatch Concerns to the agenda under New Business, seconded by Bill Purcell. Approved unaimously.
Motion made by Mike Petrone to add Awards Dinner to the agenda under New Business seconded by Bill Purcell. Approved unanimously.
b. A letter of resignation from Ted Speck was read. The executive committee accepted it with regret.

4. Appointed Positions Reports
a. Records Clerk- The records clerk would like to look into the requirements for record retention. She has spoken to other organizations who are currently using EMS Carts for their record keeping. She will further look into it for our benefit before she has a FH Softwear trainer come in. Gary stated that Tony Amon has been looking into different programs as well. The records clerk would like more stream lined training sheets and a better points system for trainers.

b. Juniors- Audra reports the Juniors are looking into a learning program for third through sixth graders. The dates are still in question. They are also looking into a possibly candy bar fundraiser. Alan asked if they were interested in doing a vending machine for the fire house, which they are not.

c. Quarter Master- The Quarter Master has done inventory. It shows that gear needs to be addressed. Dates and condition are in question. Alan and Matt feel that new members should not receive new gear. They believe interior and most active members should receive new gear with the old gear being recycled down. She was asked not purchase any new until a decision has been made.

5. Officers Reports-
a. Chief’s report- Motion made at 8:05 pm by Bill Purcell to table the chiefs report until further in the meeting, as Matt was attending a BOF meeting, seconded by Audra Petone. Approved Unanimously.
b. President’s report- The line officers are working on the apparatus capital plan.
c. Assistant Chiefs report- They are looking to have a line officers meeting. There are air packs that are not being hooked up to O2 bottles properly and being left on apparatus in service. Gary will be attending a meeting at Water Witch with Scott air packs. May 18th or May 23rd will be hose testing.
d. Captains report- None, both out of town.
e. Lieutenants report- None
f. Treasurer’s report- 1099’s are done and in the mail.
g. Ambulance Chief’s report- The Ambulance Chief reports he will be making phone calls to get members to fill the call schedule. The CAD and GEO coding systems are working well. There have been over 50 calls for the year. He is looking into uniforms in place of gas cards. Mike and Mary Ann will be meeting with the Kent to talk about calls there. The ambulance will be out of service Friday the 24th for DOT inspection.
Matt Starr joined the meeting. A motion was made by Mike Petrone at 8:12 pm to put the Chief’s report back on the agenda, seconded by Scott Harvey. Approved unanimously.

h. Chief’s report- The Chief reports that the Garden Club would like to use the ambulance barn for storage of tag sale items. There was discussion that we are currently using the space for training. The consensus is we will offer them a trailer for the storage of their items. Matt will contact them. Training has not been sent up for the month, Matt will be talking with Adam. Alan reported to Matt the the technology officer will be recommending that we purchase another lap top to be used in the ambulance with the ambulance lap top going to rescue 8.

6. Old Business-
a. Training Officer policy changes- Adam is reviewing the policy. He is waiting for a line officers meeting to set up training.
b. Staffing for EMS calls- Mike is working on staffing with Mary Ann.
c. Apparatus service quotes- Gary compiled a summary of service costs from five different companies. They were reviewed by the executive committee. Matt suggested we try two different companies for the next two service rotations. Alan suggested talking to GK about matching rates. A motion was made by Mike Petrone to have Five Star do the pumper 6 service to see how their service is, seconded by Matt Starr. Approved unanimously.

d. Capital Apparatus Plan- The line officers will be working on the plan. Matt attended the BOF meeting on Feb 21st. Alan feels it is imperative that we have a capital plan that is endorsed by the officers to bring to the town. Matt feels we need to look at the needs assessment and the last apparatus capital plan to help make an excellent new plan.

e. Budget 2012- There have been a few meetings on the budget. The budget format has been fine tuned. Matt presented a draft of the 2012 budget. The was discussion on the budget. Alan and Matt will finalize numbers and call a special EC meeting in the next two weeks time.

f. Rear Building Negotiations- A motion was made by Tim Sneller at 9:24 pm, to table the back building to the end of the meeting, seconded by Mike Petrone. Approved unanimously.

7. New Business-

a. Awards dinner- It was brought to the EC last year and this year to make possible changes to the dinner as far as how the awards are done. Matt and Alan decided we postpone the dinner to a later time this year to give time to make changes and look for a possible new venue. A motion was made by Matt Starr to form a committee to look into venue options and changes in awards for a future 2012 date, seconded by Tim Sneller. Approved unanimously. Jean commented that she had heard of concerns of the awards presented in the past and she would like positive input as to what the membership wants.

b. Dispatch Concerns- The Chief was not receiving email from LCD therefore was not informed of the dispatch changes. Alan and Matt learned there is an April 1st cut off date for the dispatch changes. Alan suggested we invite LCD to meet with us to discuss the changes and our concerns.

c. By-laws Restructuring- Alan believes we need to give this some serious thought and that we should form a committee to put ideas together. Some thoughts are developing a board of directors and giving power to them to make day to day decisions. Lynn would like to see the EC give a detailed charge to the by-law committee. She would like the support of the EC and for them to be up front with their thoughts on having a board of directors.

8. Rear Building Negotiations-

Motion made by Mary Cox at 10:08 pm to bring the rear building back on the agenda for discussion, seconded by Tim Sneller. Approved Unanimously.

Motion made by Gary Hock at 10:09 pm to go into executive session to discuss the rear building negotiations, seconded by Tim Sneller. Approved unanimously.

    Motion made by Gary Hock to come out of executive session at 10:45 pm,

seconded by Matt Starr. Approved unanimously.

 

Adjourned 10:46 pm

Respectfully Submitted,

Mary Cox

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February EC Meeting 2/21/12

EC Regular Monthly Meeting

February 21, 2012

Call to order by the President at 7:12pm.

1. Public and Member Comments
none

2. Minutes
Motion made by Bill Purcell to accept the minutes as distributed, seconded by Audra Petrone. Approved unanimously.

3. Membership and Personnel
a. Jim Shaw was in attendance for review of his probationary period. His requirements were reviewed. He is missing a few requirements and will be informed by the secretary as to what he needs. Motion made by Audra Petrone to extend his probationary period by six months, seconded by Bill Purcell. Approved Unanimously.
Motion made by Mike Petrone to add Dispatch Concerns to the agenda under New Business, seconded by Bill Purcell. Approved unaimously.
Motion made by Mike Petrone to add Awards Dinner to the agenda under New Business seconded by Bill Purcell. Approved unanimously.
b. A letter of resignation from Ted Speck was read. The executive committee accepted it with regret.

4. Appointed Positions Reports
a. Records Clerk- The records clerk would like to look into the requirements for record retention. She has spoken to other organizations who are currently using EMS Carts for their record keeping. She will further look into it for our benefit before she has a FH Softwear trainer come in. Gary stated that Tony Amon has been looking into different programs as well. The records clerk would like more stream lined training sheets and a better points system for trainers.

b. Juniors- Audra reports the Juniors are looking into a learning program for third through sixth graders. The dates are still in question. They are also looking into a possibly candy bar fundraiser. Alan asked if they were interested in doing a vending machine for the fire house, which they are not.

c. Quarter Master- The Quarter Master has done inventory. It shows that gear needs to be addressed. Dates and condition are in question. Alan and Matt feel that new members should not receive new gear. They believe interior and most active members should receive new gear with the old gear being recycled down. She was asked not purchase any new until a decision has been made.

5. Officers Reports-
a. Chief’s report- Motion made at 8:05 pm by Bill Purcell to table the chiefs report until further in the meeting, as Matt was attending a BOF meeting, seconded by Audra Petone. Approved Unanimously.
b. President’s report- The line officers are working on the apparatus capital plan.
c. Assistant Chiefs report- They are looking to have a line officers meeting. There are air packs that are not being hooked up to O2 bottles properly and being left on apparatus in service. Gary will be attending a meeting at Water Witch with Scott air packs. May 18th or May 23rd will be hose testing.
d. Captains report- None, both out of town.
e. Lieutenants report- None
f. Treasurer’s report- 1099’s are done and in the mail.
g. Ambulance Chief’s report- The Ambulance Chief reports he will be making phone calls to get members to fill the call schedule. The CAD and GEO coding systems are working well. There have been over 50 calls for the year. He is looking into uniforms in place of gas cards. Mike and Mary Ann will be meeting with the Kent to talk about calls there. The ambulance will be out of service Friday the 24th for DOT inspection.
Matt Starr joined the meeting. A motion was made by Mike Petrone at 8:12 pm to put the Chief’s report back on the agenda, seconded by Scott Harvey. Approved unanimously.

h. Chief’s report- The Chief reports that the Garden Club would like to use the ambulance barn for storage of tag sale items. There was discussion that we are currently using the space for training. The consensus is we will offer them a trailer for the storage of their items. Matt will contact them. Training has not been sent up for the month, Matt will be talking with Adam. Alan reported to Matt the the technology officer will be recommending that we purchase another lap top to be used in the ambulance with the ambulance lap top going to rescue 8.

6. Old Business-
a. Training Officer policy changes- Adam is reviewing the policy. He is waiting for a line officers meeting to set up training.
b. Staffing for EMS calls- Mike is working on staffing with Mary Ann.
c. Apparatus service quotes- Gary compiled a summary of service costs from five different companies. They were reviewed by the executive committee. Matt suggested we try two different companies for the next two service rotations. Alan suggested talking to GK about matching rates. A motion was made by Mike Petrone to have Five Star do the pumper 6 service to see how their service is, seconded by Matt Starr. Approved unanimously.

d. Capital Apparatus Plan- The line officers will be working on the plan. Matt attended the BOF meeting on Feb 21st. Alan feels it is imperative that we have a capital plan that is endorsed by the officers to bring to the town. Matt feels we need to look at the needs assessment and the last apparatus capital plan to help make an excellent new plan.

e. Budget 2012- There have been a few meetings on the budget. The budget format has been fine tuned. Matt presented a draft of the 2012 budget. The was discussion on the budget. Alan and Matt will finalize numbers and call a special EC meeting in the next two weeks time.

f. Rear Building Negotiations- A motion was made by Tim Sneller at 9:24 pm, to table the back building to the end of the meeting, seconded by Mike Petrone. Approved unanimously.

7. New Business-

a. Awards dinner- It was brought to the EC last year and this year to make possible changes to the dinner as far as how the awards are done. Matt and Alan decided we postpone the dinner to a later time this year to give time to make changes and look for a possible new venue. A motion was made by Matt Starr to form a committee to look into venue options and changes in awards for a future 2012 date, seconded by Tim Sneller. Approved unanimously. Jean commented that she had heard of concerns of the awards presented in the past and she would like positive input as to what the membership wants.

b. Dispatch Concerns- The Chief was not receiving email from LCD therefore was not informed of the dispatch changes. Alan and Matt learned there is an April 1st cut off date for the dispatch changes. Alan suggested we invite LCD to meet with us to discuss the changes and our concerns.

c. By-laws Restructuring- Alan believes we need to give this some serious thought and that we should form a committee to put ideas together. Some thoughts are developing a board of directors and giving power to them to make day to day decisions. Lynn would like to see the EC give a detailed charge to the by-law committee. She would like the support of the EC and for them to be up front with their thoughts on having a board of directors.

8. Rear Building Negotiations-

Motion made by Mary Cox at 10:08 pm to bring the rear building back on the agenda for discussion, seconded by Tim Sneller. Approved Unanimously.

Motion made by Gary Hock at 10:09 pm to go into executive session to discuss the rear building negotiations, seconded by Tim Sneller. Approved unanimously.

    Motion made by Gary Hock to come out of executive session at 10:45 pm, seconded by Matt Starr. Approved unanimously.

 

Adjourned 10:46 pm

Respectfully Submitted,

Mary Cox

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February 6, 2012

KVFD Monthly Meeting

 

February 6, 2012

 

Call to order 7:31 pm

 

Pledge of allegiance

 

1. Public Comment: none

 

2. Correspondence:  Three general thank yous were read including one donation, one thanks from Duracell for our service, including a donation of batteries, and one Happy Holidays and thanks. An invitation and training information were posted in the responder area.

 

3. Approval of minutes: Motion made by Sherm Green to approve the minutes as distributed, seconded by Tim Limbos. Approved unanimously.

 

4. Treasurer report: Motion made by Lynn Worthington to table the treasurer report to further on in the agenda as Scott was not available, seconded by Tim Sneller. Approved unanimously.

 

5. Membership: A badge was presented to new member Ryan Forrester.  Ashton Petrone was brought to membership to be voted on next month as an auxiliary member.

 

  Treasurer Report continued: Scott became available to give report. Treasurer presented the list of bills for approval to be paid with the total being $12,100.39. Motion made by Scott Harvey to pay the bills as read, seconded by Tim Limbos. Approved unanimously.  There was minor questions and discussion on the bills.

6. Old Business:

    a. Capital Plan- Matt gave a presentation to the town on a ladder truck. He would like the line officers to make a revised capital apparatus plan. Alan is looking for members to serve on an ambulance, brush truck and aerial truck committee. Please contact Alan if you are interested.

    b. Fire House Street Sign- Eric had put together a plan for a fire house street sign. Matt spoke briefly with the sign person as far as where we are at. The cost was high and he will be looking into it further.

    c. Budget 2012- Alan has had several meetings with Matt, Scott and Rita. They are still looking at the numbers closely. There are still incoming bills so the final numbers for 2011 are still changing. They will be meeting a few more times. There will be a special meeting the end of February. Lynn asked we communicate with the selectmen that we are on a delay, Alan agreed.

 

7. New Business:

    a. By-law Suspension Article XII: The bi-laws state we have to bring re-occurring bills to the January meeting, which we did not do. (article XII section 1) Motion made by Mike Petrone to suspend the bi-laws, specifically article XII, seconded by Tony Amon. Approved unanimously with Bonnie Bevans and Willy Gawel abstaining. A motion was then made by Tim Limbos to pay the re-occurring bills as established by our policy, seconded by Matt Starr. Approved unanimously.

    b. Audit- The executive committee recommends to the membership that we do a full audit this year. Tracy Fillow gave us a price of $5000. Scott Harvey got a few similar prices in the same ball park. A motion was made by Caralee Rochovansky to go forward with a full audit, seconded by Sherm Green. Approved Unanimously.  A motion was made by Sherm Green to stay with Tracy Fillow for the audit as she knows our history, seconded by Gwen Price. Approved unanimously.

    c. Class A Uniforms- The executive committee recommends to the membership that we move forward with new class A uniforms. There was discussion including concern of the expense and tradition. There was also discussion on how to handle deposits and old uniforms.  Mary and Tim will look at ideas and welcome any help. Mary warned to spent no more than $11,000 on the purchase of up to 30 new class A uniforms. There was a strong consensus to move this forward.

    d. Computer Software and Hardware- John reports that he took two computers out of service due to hardware issues. A motion was made by John Worthington to purchase a laptop for the chief including software, not to spend more than $1050.00, seconded by Matt Starr. Approved unanimously with Caralee Rochovansky abstaining.

    e. Engine 2 additional items- Motion made by Anne Bisenius to table the engine 2 report to further on in the agenda as Gary Hock was not avalible, seconded by Mike Petrone. Approved unanimously.

    f. Rear Building Rental Proposal- Approximately 8:50 pm a motion was made by Tim Limbos to go into executive session for discussion on negotiations for the rear building agreement, seconded by Matt Starr. Approved unanimously. At 9:00 pm a motion was made by Matt Starr to come out of executive session, seconded by Gary Hock. Approved unanimously with Caralee Rochovansky abstaining. A motion was made by Tony Amon to empower the executive committee to go into negotiations, including an attorney review, seconded by Tim Sneller. Approved unanimously with Jean Speck abstaining.

    g. Engine 2 additional items continued- Gary Hock became available to present the report.  A motion was made by Gary Hock to add an additional $4000.00 to the change order budget for unforeseen items and or changes to include the hose reel, seconded by Tim limbos. Approved unanimously with Caralee Rochovansky and Stacey Kabasakalian abstaining.

 

8. Officers Reports:

    a. Chief’s Report- Fires and alarms: 3 MVA calls, 2 automatic alarms, 3 chimney fires, 2 CO alarms and 1 wires on trees. Training and drills: 1 tests and inspections, 1 pre-plan and prep, 6 interior/exterior operations. Chief reported that the line officers meeting covered training, squads, apparatus placement in the station, RIT pack re-location and weekly apparatus inspections. Engine 5 is now in the second bay with Rescue 8 moved to the third bay to be more efficient for response. He received a letter from the state stating that all blue light permits are due by January 1, 2012. There will be new LCD radio procedures effective March 1, 2012. He is looking to get more information and the training guide. The Chief recommends that the department appoints a new person to sit as our director on the LCD board of directors as Eric’s duel role as both Kent’s director and the board Vice President at LCD could be a conflict. The OSHA 300 log was received and posted.  He is working to get fit testing done. Members will be notified if they have failed to comply with quarterly and yearly raining regulations.

    b. Assistant Fire Chiefs’ Report- They are working on portable radio re-programing.

    c. Ambulance Chief’s Report- Ambulance Chief reported that there was a total of 34 calls this month with 27 of them billable. He is working on the GEO coding and LCD cad to be implemented. The Sharon Hospital EMS Institute Symposium is coming up. The dead line to register is February 15, 2012. A motion was made by Mike Petrone to spend $90 for two months of GEO coding and LCD CAD with EMS tracking, seconded by Jean Speck. Approved unanimously.

    d. President’s Report- The President reported that Lynn Worthington asks that a by-laws/constitution restructuring committee be formed. Send Alan an email with ideas you may have. Quiz Bowl has asked to use the apparatus bay area on Saturday, April 28, 2012. Alan will giving the Quiz Bowl approval. Matt has concern of opening up apparatus bay use to the public. Alan is looking for members to help move apparatus on that date. The president is responsible for all building keys. Matt and Alan have met with a locksmith to look at re-keying locks. a price of $2300 was given for high security locks on four doors and low security locks on all other doors as well as windows in the four interior wood doors that currently do not have a window. They will also be looking into a key lock on the exit door in the meeting room, an auto unlock when the power goes out and re-keying the back building. A price of $1100 was given for a key pad to be installed on the far door in the apparatus bay with us dong the wiring.

9. Appointed Positions Reports:

    a. Records- Jean asks that a start and end time be filled out on all rosters. All training paper work needs to be an instructor signed certificate. Jean has been updating points for the fourth quarter. Members were notified. Jean is also working on KVFD forms for people to access.

    b. Juniors- Audra has talked with “Peak” through the Kent Education and Learning Foundation about a month long program to educate third through sixth graders about fire and EMS. The advisory board will look into it. The Juniors are looking into fundraising. Lynn Worthington is now on the advisory board.

 

10. Committee Reports:

    a. Golf Tournament- The date is Monday, September 17, 2012.

 

11. Warning of Expenditures:

    a. John warns there will be a possible purchase of computer software and hardware next month.

    b. John Russell warns for a cordless drill and bit set.

    c. Jean warns for training on Fire House software.

    d. Alan warns for lock and door changes.

    e. Mary warns for class A uniforms.

    f. Mike warns for a ball park figure of $800 a year for GEO coding and EMS charts.

 

Adjourned 9:56 pm

 

Respectfully submitted,

 

Mary Cox

Secretary KVFD

Comments Off on February 6, 2012

Filed under Minutes_

February 6, 2012

KVFD Monthly Meeting

 

February 6, 2012

 

Call to order 7:31 pm

 

Pledge of allegiance

 

1. Public Comment: none

 

2. Correspondence:  Three general thank yous were read including one donation, one thanks from Duracell for our service, including a donation of batteries, and one Happy Holidays and thanks. An invitation and training information were posted in the responder area.

 

3. Approval of minutes: Motion made by Sherm Green to approve the minutes as distributed, seconded by Tim Limbos. Approved unanimously.

 

4. Treasurer report: Motion made by Lynn Worthington to table the treasurer report to further on in the agenda as Scott was not available, seconded by Tim Sneller. Approved unanimously.

 

5. Membership: A badge was presented to new member Ryan Forrester.  Ashton Petrone was brought to membership to be voted on next month as an auxiliary member.

 

  Treasurer Report continued: Scott became available to give report. Treasurer presented the list of bills for approval to be paid with the total being $12,100.39. Motion made by Scott Harvey to pay the bills as read, seconded by Tim Limbos. Approved unanimously.  There was minor questions and discussion on the bills.

6. Old Business:

    a. Capital Plan- Matt gave a presentation to the town on a ladder truck. He would like the line officers to make a revised capital apparatus plan. Alan is looking for members to serve on an ambulance, brush truck and aerial truck committee. Please contact Alan if you are interested.

    b. Fire House Street Sign- Eric had put together a plan for a fire house street sign. Matt spoke briefly with the sign person as far as where we are at. The cost was high and he will be looking into it further.

    c. Budget 2012- Alan has had several meetings with Matt, Scott and Rita. They are still looking at the numbers closely. There are still incoming bills so the final numbers for 2011 are still changing. They will be meeting a few more times. There will be a special meeting the end of February. Lynn asked we communicate with the selectmen that we are on a delay, Alan agreed.

 

7. New Business:

    a. By-law Suspension Article XII: The bi-laws state we have to bring re-occurring bills to the January meeting, which we did not do. (article XII section 1) Motion made by Mike Petrone to suspend the bi-laws, specifically article XII, seconded by Tony Amon. Approved unanimously with Bonnie Bevans and Willy Gawel abstaining. A motion was then made by Tim Limbos to pay the re-occurring bills as established by our policy, seconded by Matt Starr. Approved unanimously.

    b. Audit- The executive committee recommends to the membership that we do a full audit this year. Tracy Fillow gave us a price of $5000. Scott Harvey got a few similar prices in the same ball park. A motion was made by Caralee Rochovansky to go forward with a full audit, seconded by Sherm Green. Approved Unanimously.  A motion was made by Sherm Green to stay with Tracy Fillow for the audit as she knows our history, seconded by Gwen Price. Approved unanimously.

    c. Class A Uniforms- The executive committee recommends to the membership that we move forward with new class A uniforms. There was discussion including concern of the expense and tradition. There was also discussion on how to handle deposits and old uniforms.  Mary and Tim will look at ideas and welcome any help. Mary warned to spent no more than $11,000 on the purchase of up to 30 new class A uniforms. There was a strong consensus to move this forward.

    d. Computer Software and Hardware- John reports that he took two computers out of service due to hardware issues. A motion was made by John Worthington to purchase a laptop for the chief including software, not to spend more than $1050.00, seconded by Matt Starr. Approved unanimously with Caralee Rochovansky abstaining.

    e. Engine 2 additional items- Motion made by Anne Bisenius to table the engine 2 report to further on in the agenda as Gary Hock was not avalible, seconded by Mike Petrone. Approved unanimously.

    f. Rear Building Rental Proposal- Approximately 8:50 pm a motion was made by Tim Limbos to go into executive session for discussion on negotiations for the rear building agreement, seconded by Matt Starr. Approved unanimously. At 9:00 pm a motion was made by Matt Starr to come out of executive session, seconded by Gary Hock. Approved unanimously with Caralee Rochovansky abstaining. A motion was made by Tony Amon to empower the executive committee to go into negotiations, including an attorney review, seconded by Tim Sneller. Approved unanimously with Jean Speck abstaining.

    g. Engine 2 additional items continued- Gary Hock became available to present the report.  A motion was made by Gary Hock to add an additional $4000.00 to the change order budget for unforeseen items and or changes to include the hose reel, seconded by Tim limbos. Approved unanimously with Caralee Rochovansky and Stacey Kabasakalian abstaining.

 

8. Officers Reports:

    a. Chief’s Report- Fires and alarms: 3 MVA calls, 2 automatic alarms, 3 chimney fires, 2 CO alarms and 1 wires on trees. Training and drills: 1 tests and inspections, 1 pre-plan and prep, 6 interior/exterior operations. Chief reported that the line officers meeting covered training, squads, apparatus placement in the station, RIT pack re-location and weekly apparatus inspections. Engine 5 is now in the second bay with Rescue 8 moved to the third bay to be more efficient for response. He received a letter from the state stating that all blue light permits are due by January 1, 2012. There will be new LCD radio procedures effective March 1, 2012. He is looking to get more information and the training guide. The Chief recommends that the department appoints a new person to sit as our director on the LCD board of directors as Eric’s duel role as both Kent’s director and the board Vice President at LCD could be a conflict. The OSHA 300 log was received and posted.  He is working to get fit testing done. Members will be notified if they have failed to comply with quarterly and yearly raining regulations.

    b. Assistant Fire Chiefs’ Report- They are working on portable radio re-programing.

    c. Ambulance Chief’s Report- Ambulance Chief reported that there was a total of 34 calls this month with 27 of them billable. He is working on the GEO coding and LCD cad to be implemented. The Sharon Hospital EMS Institute Symposium is coming up. The dead line to register is February 15, 2012. A motion was made by Mike Petrone to spend $90 for two months of GEO coding and LCD CAD with EMS tracking, seconded by Jean Speck. Approved unanimously.

    d. President’s Report- The President reported that Lynn Worthington asks that a by-laws/constitution restructuring committee be formed. Send Alan an email with ideas you may have. Quiz Bowl has asked to use the apparatus bay area on Saturday, April 28, 2012. Alan will giving the Quiz Bowl approval. Matt has concern of opening up apparatus bay use to the public. Alan is looking for members to help move apparatus on that date. The president is responsible for all building keys. Matt and Alan have met with a locksmith to look at re-keying locks. a price of $2300 was given for high security locks on four doors and low security locks on all other doors as well as windows in the four interior wood doors that currently do not have a window. They will also be looking into a key lock on the exit door in the meeting room, an auto unlock when the power goes out and re-keying the back building. A price of $1100 was given for a key pad to be installed on the far door in the apparatus bay with us dong the wiring.

9. Appointed Positions Reports:

    a. Records- Jean asks that a start and end time be filled out on all rosters. All training paper work needs to be an instructor signed certificate. Jean has been updating points for the fourth quarter. Members were notified. Jean is also working on KVFD forms for people to access.

    b. Juniors- Audra has talked with “Peak” through the Kent Education and Learning Foundation about a month long program to educate third through sixth graders about fire and EMS. The advisory board will look into it. The Juniors are looking into fundraising. Lynn Worthington is now on the advisory board.

 

10. Committee Reports:

    a. Golf Tournament- The date is Monday, September 17, 2012.

 

11. Warning of Expenditures:

    a. John warns there will be a possible purchase of computer software and hardware next month.

    b. John Russell warns for a cordless drill and bit set.

    c. Jean warns for training on Fire House software.

    d. Alan warns for lock and door changes.

    e. Mary warns for class A uniforms.

    f. Mike warns for a ball park figure of $800 a year for GEO coding and EMS charts.

 

Adjourned 9:56 pm

 

Respectfully submitted,

 

Mary Cox

Secretary KVFD

Comments Off on February 6, 2012

Filed under Minutes_

EC: January 11, 2012

Executive Committee Special Meeting

January 11, 2012

Call to order 7:31 pm

Public and members comments- Mary Ann Van Valkenburg discussed awards and recognition.
She would like to see new ideas and changes. Alan Gawel has spoken with the awards dinner
chair.

1. Officers reports-

a. engineer: Eric was unable to attend. Matt gave the report. 1 and 6 are due for their annual DOT
inspection and pump test. Matt asked Eric to look into prices from other vendors.

b. Chiefs report: On Monday, January 20th is the Waterwitch annual dinner. Id Tags were discussed
as to how we can get them done in a more efficient and timely manner. The new boat jet drive was not
working properly. They will be switching it to a propeller. Governor Malloy’s storm report was received.
Air pack inspections were done as well as inventory for trucks. He is continuing to work on training to
stay compliant.

c. EMS Chiefs report: Mike is looking into EMS charts and having them faxed directly. Cost would
be $10 a month. He is also looking into GEO coding being done at $15 a month. Updating supplies is
being looked into by the chief and assistant ambulance chief. The ambulance will be going out for a DOT
inspection. Mike is working on getting shifts filled and will have a report at the next EC meeting.

d. Secretary’s report: Mary presented a Class a uniform from New England Uniform for the EC to
view. It will be further discussed at the next EC meeting.

e. Treasure’s report: Scott has been working on the transition with Gwen. He will be looking
into paying some bills online. Alan talked about getting a full audit, price will be coming. There was
discussion on the time line for filing and do we use our extensions.

f. Safety/Training officer’s report: Adam Woodruff has offered to become training officer. Brian Hunt
has offered to become safety officer. Matt will meet with both.

2. New Business-

a. Regular EC meeting dates: Motion made by Matt Starr for the EC meeting to be held the third
Monday of every month at 7:00pm. Seconded by Tony Amon. Approved unanimously. The next EC
meeting with be Monday January 30th at 7:00 pm. FOI issues were discussed. EC meetings fall under FOI
guidelines, Ambulance and Line Officers meetings do not.

b. Appointed positions: Motion made by Mike Petrone to appoint Veronica Limbos as financial
secretary. Seconded by Matt Starr. Approved unanimously. Quartermaster Jessie Randall is willing

to stay on. Matt suggests combining firehouse coordinator and facilities coordinator jobs. Alan will
send out an email looking for interest. Jean Speck would like to continue on as records clerk. Motion
made by Mike Petrone to appoint John Worthington as technology officer. Seconded by Matt Starr.
Approved unanimously. Gary Hock made a motion to have Adam Woodruff act as senior advisor to the
juniors with Audra Petrone and Leila Erskin as the advisory board. Seconded by bill Purcell. Unanimously
approved with Audra Petrone abstaining. Mike Petrone made a motion to appoint Rita Limbos as book
keeper. Seconded by Bill Purcell. Approved unanimously.

c. Medical physicals: Matt has concerns that physicals are not standardized and that we are not
compliant with OSHA. He recommends and is looking into having Concentra come in and do our
physicals. He will be bringing it to the membership.

d. Capital Apparatus plan: Matt will be giving a power point presentation to the town educating them
on what we need for proper response and what ladder trucks are able to do. The officers will be looking
ahead as to what Kent and KVFD’s needs are. We will move forward with the brush truck.

e. Special membership meeting: It was suggested that we hold a special membership meeting to
discuss the presentation that will be given to the town in relation to the capital apparatus plan and
aerial truck. Motion made by Matt Starr that a special meeting was not necessary. Seconded by Scott
Harvey. Approved unanimously.

f. Rear building proposal: Motion made by Matt Starr to go into executive session at approximately
9:30 pm. Seconded by Mary Cox. Approved Unanimously. Motion made by Matt Starr to come out of
executive session at 9:45 pm. Seconded by Gary Hock.

Motion made by Matt Starr to adjourn at 9:46 pm. Seconded by Tony Amon. Approved unanimously.

Respectively Submitted,

Mary Cox, Secretary KVFD

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