EC meeting: January 26 2011

KVFD Executive Committee minutes  January 26, 2011

Present: T. Amon, B. Blank, E. Epstein, A. Gawel, G. Hock, S. Houck, A. Limbos, V. Limbos, C. Mazza, D. Molnar, A. Petrone, M. Petrone, G. Price, and J. Speck.

Call to order at 19:55

The President made a statement that he will abstain on all votes unless otherwise noted.

1. Public/member comments: none.
2. December EC minutes: motion to approve by Seth, seconded by Mike.  Unanimously approved.
3. Officer reports
   1. Chief: meeting of officers on 1/28 for appointments and training.

i.      A second tanker team deployment for 1/25 call will also be discussed at that meeting.

1. Ambulance Chief: power stretcher will be delivered in February.
2. Treasurer: 2010 December accounts have been reconciled.

i.      $155,142.66 is our bank account total

ii.      $48,983.76 is our ambulance revenue (with $592.73 in billing expense to EMMS)

iii.      Merrill Lynch account is $689.490.75

iv.      Coffee jar money has been taken for the second time.

v.      Town request for grant

vi.      Checks under $1,000 are ok to be signed by one person excluding payroll checks.

vii.      Town email for $75,000 grant request.

1. Engineer: John Cox has agreed to be Bill’s assistant. Cost of new radiator for 7-0 is $900.  A letter needs to be sent on behalf of the Antique for the $900 worth of work which was done for free. New tool for engineer needed to be replaced at cost of $160.  We need yearly inspections and paperwork to be done. The gator will be inspected and upgraded soon.
2. Appointed positions reports
   1. Records clerk: should records be produced quarterly instead of annually?

i.      Fireproof filing cabinet needed.

ii.      New run form

iii.      Need a records clerk apprentice as Dawn hopes to move in November.

iv.      Pancake breakfast needs oven racks and other materials for the event and it’s already budgeted (up to $250.)

1. Firehouse coordinator: no report
2. Quartermaster: five sets of EMS gear and other items ordered as needed.
3. Committee Reports
   1. 100^th Anniversary: memorabilia and banner are on order. The calendars have sold well and paid for itself: still available at House of Books, The Villager, True Value, Kent Fabrics, Kent Wine and Spirits, and Town Hall.  Help will be needed at the breakfast on the 13^th.
   2. Technology: web site is under used.  Several questions were raised about content and accessibility.  Jean volunteered to be on the committee.
   3. Old Business
      1. Feb. 2 meeting with the BOF at 8 p.m.
      2. Jim Shaw’s physical received: ok to proceed to dept. for approval.
      3. Rear building: bill received for work but not done yet.  OK to pay for materials only.  Any rental inquiries may need follow up with the department for approval.
      4. SOPs: we need a retention policy, a shredding policy and a whistleblower policy.
      5. Budget 2011: we need re-certification expenses to be covered.
      6. New Business
         1. Emergency Management Committee: Tony Amon and do we need a liaison? June 2011 the NIMS compliance is due.  Eric will assign an officer to oversee our adoption and use of the Reverse 9-1-1 system. Eric will also assign an officer to oversee our Tag system.  We need to schedule an Everbridge lesson.
         2. Executive Committee meeting schedule will be every third Monday at 7:30 p.m. with our target being a two hour maximum meeting.
         3. Emergency and non-emergency member review is being done by the personnel and the EC.
         4. Hazmat: Mike will talk to Jim Canning about a workshop.
         5. Mike made a motion, seconded by Alex, to exempt Matthew Barksdale from non-emergency status and to keep him on emergency/active status.  Unanimously approved.
         6. The President will send a letter of dismissal to Joel Indorf.
         7. The President will send letters of transfer to the non-emergency list to Jill Scholsohn and Sean Dingee.
         8. Appointed positions for 2011:

i.      Quartermaster: Jessie Rundall

ii.      Financial Secretary: Gwen Price

iii.      Records Clerk: Dawn Molnar

iv.      Equipment Loan Officer: Mary Cox

v.      Tech officer: Bill Keane

vi.      Firehouse coordinator: Dawn Molnar

vii.      Juniors Advisory Board: senior advisor is Audra Petrone with assistants Leila Erskine and Adam Woodruff.

viii.      Auxiliary Coordinator: tabled until President can meet with members.

Motion to adjourn at 21:59